Registration Representative

Jefferson County Health Center; Fairfield (IA); On-site; USD 22,000 - 30,000; Part time

Job summary

Jefferson County Health Center is seeking a PRN/Occasional receptionist/registrar for the Emergency Room registration needs. Responsibilities include patient check-in, scheduling, co-pay collection, and basic business office tasks such as scanning and queue management.

The role requires a high school diploma, with preferred completion of a Medical Assistant program or 1–2 years of college and experience in a medical office. Office software and insurance knowledge are beneficial.

Qualifications

• High School Diploma required.
• Medical Assistant Program completion or 1–2 years of college preferred.
• Experience in medical office including provider scheduling desirable.
• Knowledge of medical terminology, insurance entry and eligibility processes helpful.
• Experience with automated systems and Microsoft Word/Excel preferred.

Responsibilities

• Perform patient reception and registration duties, and collect co-pays.
• Assist in scheduling and entering appointments using established guidelines.
• Enter collected payments into the computer system and balance cash drawer daily.
• Verify insurance eligibility and obtain pertinent demographic information.
• Scan and file patient information into the medical record and manage workflow queues.

Skills

Customer service

Scheduling

Phone etiquette

Data entry

Medical terminology

Education

High School Diploma

Medical Assistant program

Tools

Microsoft Word

Microsoft Excel

EMR systems

Cash register

Job description

This is a PRN/Occasional position that will fill registration needs in the Emergency Room, as needed.

Perform all functions of reception, scheduling, patient registration and collection of co-payments and/or patient due balances in an accurate timely manner. Assist in duties of business office functions of scanning, faxing, and system work queues.

POSITION OVERVIEW: (non-exempt)

QUALIFICATIONS:

• High School Diploma required.
• Medical Assistant Program completion or one to two years college is preferred.
• Experience in medical office inclusive of provider scheduling desirable.
• Knowledge of medical terminology, insurance entry and eligibility processes helpful.
• Experience with automated systems and knowledge of various PC programs including Microsoft Word and Excel preferred.

ACCOUNTABILITY:

Reports to Registration Manager

DIRECT REPORTS:

None

POSITION-SPECIFIC REQUIREMENTS:

• Understands the ethics of confidentiality and can be trusted with confidential information.
• Responsible for prompt, courteous reception and processing of all patients presenting to the clinic.
• Obtains correct and pertinent information required to complete the registration process in a timely manner.
• Make patients feel comfortable and welcome in the office.
• Obtain signatures pertinent to the registration process.
• Obtain insurance coverage and verify insurance eligibility by sources available.
• Attempt to collect co-payment for current visit and patient due balance if applicable.
• Perform entry of collected payment(s) into the computer system using the cash drawer function.
• Daily balance of individual cash drawer for accuracy.
• Verify and update all demographic information.
• Answer the telephone promptly, courteously and professionally.
• Route calls and/or take messages when appropriate.
• Ask pertinent questions to schedule appointments appropriately using established scheduling guidelines. Accurately enter patient appointments into computer system.
• Scan patient information accurately to patient’s medical record using appropriate scan matrix rules for documentation type and description labeling.
• Shares in responsibility of work queue assignments.
• Attends all required health center meetings and in-services.
• Performs other related duties as requested or required.

WORK ENVIRONMENT:

• Works in a well-illuminated, climate-controlled environment
• May come in contact with hazardous chemical or treatment modalities
• Possibility exists of exposure to communicable diseases
• Involvement in patient care may result in unavoidable work-related illness or injury
• Work environment is comfortable, with minimal exposure to physical hazards
• Moderate to loud noise environment when machines/equipment in use
• Involvement in checking in/moving of supplies may result in unavoidable work-related injury
• Must be constantly alert for patient/family emergency situations