Registration Associate

10 Children's Healthcare of Atlanta, Inc.; Brookhaven (GA); On-site; USD 38,000 - 48,000; Part time

Job summary

Children’s Healthcare of Atlanta is seeking a Registration Specialist to support patient intake, insurance verification, and billing across multiple locations. You will interview patients, collect demographic and financial information, and ensure accurate data entry for efficient care delivery.

The role requires at least 1 year of healthcare or related clerical experience and a high school diploma; CPAR/CHAA certifications are a plus.

Qualifications

• Bachelor’s degree or equivalent education may be considered in lieu of experience.
• 1 year of experience in healthcare or related clerical, accounting, or customer service.
• Certified Patient Account Representative (CPAR) or Certified Healthcare Access Associate (CHAA).
• Experience using patient registration systems, insurance verification systems, and Medicaid portals.

Responsibilities

• Interviews patients and families to obtain complete demographic and financial information.
• Verifies insurance coverage and coordinates authorizations as applicable.
• Enters data for registration, billing, patient tracking, and reconciliation.
• Explains financial requirements and collects deposits or deductibles as needed.
• Communicates wait times and coordinates scheduling across departments.

Skills

Customer service

Communication skills

Medical terminology

Multitasking

Data entry

Windows/Word proficiency

Education

High school diploma

College degree

Tools

Microsoft Windows

Microsoft Word

Job description

Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here.

Work Shift Variable Work Day(s) Variable Shift Start Time 10:30 AM Shift End Time 9:00 PM Worker Sub-Type PRN

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Communicates with patients, families, physicians, quality review, clinical staff, and insurance companies to obtain information and insurance verification to ensure quality patient care and payment of hospital accounts. Collaborates with Appeals department to overturn claims denials. Provides other registration, clerical, and billing support as required, including scheduling, chart creation, charge entry, scanning, and point-of-service collections.

Experience

1 year of experience in healthcare or related clerical, accounting, or customer service experience. Bachelor’s degree or equivalent education may be considered in lieu of experience.

Preferred Qualifications

College degree

1 year of experience in registration

Certified Patient Account Representative (CPAR) or Certified Healthcare Access Associate (CHAA)

Experience using patient registration systems, insurance verification systems, and/or Medicaid portals

Education

High school diploma or equivalent

Certification Summary

No professional certifications required

Knowledge, Skills, and Abilities

Understanding of and familiarity with medical terminology Basic knowledge of Microsoft Windows and Word Strong verbal/written communication skills Demonstrated arithmetic and word mathematical problem-solving skills Excellent customer service skills Proven ability to multitask and must be willing to work a flexible schedule, including nights, weekends, and holidays Ability to travel as needed to support multiple locations or different departments Ability to uphold highest level of customer service while covering any location

Job Responsibilities

Communicates with patients, families, physicians, clinical staff, and insurance companies to obtain information and insurance verification to ensure quality patient care and payment of hospital accounts. Interviews patients and families to obtain complete and accurate demographic and financial information and ensures all necessary questionnaires and forms are completed according to pre-determined requirements by government or regulatory agencies. Enters data into system for registration, billing, patient tracking, charge capture, and reconciliation in a fast, efficient way to minimize patient wait times. Verifies insurance coverage and/or validates authorizations if applicable. Explains regulatory financial requirements to patient or responsible party and collects/posts deposits or deductible amounts as required (for outside clinics, could include ensuring that referring physicians have obtained prior insurance authorization as needed and rescheduling appointments if necessary). Assists Patient Accounting by capturing accurate and compliant data elements to produce clean claims, preventing denials and delayed payments. Serves as liaison between patient and department staff by informing patients and families of procedures and delays, answering questions, offering assistance, relaying messages, and other services that patients and families may require. Escalates immediate needs to appropriate leaders and/or clinical team members. Ensures wait time communication occurs by updating schedulers and patient information tools as appropriate. Initiates and executes daily medical record maintenance while maintaining patient confidentiality, including creation of patient charts, filing encounter-specific paperwork, and maintaining correspondence via mailing/faxing with patient’s primary care provider and/or specialists as necessary. Provides release of medical information as required. May initiate and perform administrative duties to ensure efficient daily business operations, including participating in the office/department opening and closing procedures, assisting with maintaining, ordering, and restocking front office supplies, and receiving and distributing mail. Schedules patient appointments when needed, including referral from faxes, phones, or other instructions and contacts physician offices to resolve discrepancies. Coordinates all aspects of scheduling including procedures, provider visits, and use of resources. Attends and participates in department meetings according to department standards and may serve on committees representing the department, which could include multi-disciplinary quality and service improvement teams. Assists Supervisor and/or Manager by being available to teammates, acting as a resource to help complete complicated/complex tasks, on the job training to team, and seeking out opportunities to become actively involved in staff workflow and development. Prescreens doctor’s orders (scripts) received for new patients to ensure completeness/appropriateness of scheduled appointment (clinic setting). May prepare case review materials for court preparation for forensic interviewers and providers (clinic setting/Center for Safe and Healthy Children). Coordinates subpoena process between court system, Child Protection Center, and legal department and facilitates billing process for expert testimony in court cases (clinic setting/Center for Safe and Healthy Children).

Equal Opportunity Employer Statement

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

5080 Peachtree Blvd

About Children’s Healthcare of Atlanta

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow.

Have questions about the recruitment process? Check out What to Expect. https://careers.choa.org/lp/What%20to%20Expect/2895392d3ba166e6/?locale=en_US