Registrar Patient Access - Hialeah Outpatient Ctr. (Part Time, Days)

Nicklaus Children's; Florida; On-site; USD 21,000 - 30,000; Part time

Job summary

Nicklaus Children's in Florida is seeking a part-time Registrar Patient Access at the Hialeah Outpatient Center to greet patients, collect demographics, and verify insurance for timely registration. The role requires strong communication in English and Spanish, attention to detail, and proficiency with basic office software.

You will work days, coordinating with multiple hospital departments to ensure smooth patient flow and compliant care.

Qualifications

• 1 year of customer service experience.

Responsibilities

• Greet patients and families in person or on the telephone.
• Obtain demographic, payer, financial, medical info to register patients.
• Verify insurance and collect payments when required.
• Obtain necessary consents and document in system.
• Schedule or pre-register/register patients and coordinate with departments.
• Maintain confidentiality and HIPAA compliance.
• Enter data accurately and use hospital registration software.

Skills

Customer service

English communication

Spanish language

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description - Registrar Patient Access - Hialeah Outpatient Ctr. (Part Time, Days) (302218)

Job Description

Registrar Patient Access - Hialeah Outpatient Ctr. (Part Time, Days) - 302218

Description

Job Summary

Greets patients and families in person or on the telephone. Obtains demographic, third party payer, financial information, medical information, and identification to schedule or register the patient for services. Obtains authorization and collects payments when required.

Job Specific Duties

• Greets patients and families in person or on the telephone in a respectful and empathetic manner. Responds to questions and/or problems and keeps open lines of communication with patients/families.
  
• Complies with applicable governmental regulations HIPAA (Health Information Portability and Accountability Act of 1996) and EMTALA (Emergency Medical Treatment Active Labor Act).
  
• Interviews patients/families to obtain demographic, third party payer, financial/medical information, and identification to schedule, or pre-register/register and/or check-in patients.
  
• Collects payments and provides receipts.
  
• Verifies third party payer information via the web or telephone.
  
• Obtains and documents appropriate authorization for hospital services via web or fax, and follows up until authorization is obtained.
  
• Documents all activities in the Collection Notes file of the computer system as appropriate.
  
• Obtains all necessary consents for patient.
  
• Obtains all advanced directives for patients and assist in completing/ providing Living Will document when appropriate.
  
• Secures patient ID bracelet, ensures accuracy, and obtains validation from patient and/or legal guardian.
  
• Directs families to the appropriate location in the facility by phone, text, email, and/or in person.
  
• Verifies patients are accompanied by legal guardian and notifies Risk Management if patient is present with anyone other than legal guardian for any non-emergent visits.
  
• Notifies patient/family of deductibles, co-payments, deposits required for registration, and advises/requests payments for out-of-pocket expenses.
  
• Notifies management of any insurance/financial discrepancies for approval.
  
• Communicates with appropriate departments if any issues/questions arise and/or to accommodate any special needs for patients.
  
• Obtains and validates prescriptions and clinical documents when appropriate.
  
• Places and monitors patients arriving for outpatient services by using patient tracking system.
  
• Corrects any registration errors made utilizing the QA system.
  
• Scans all documents to the appropriate folder in the PEDS system.
  
• Schedules hospital services as appropriate.
  
• Triages incoming facility inquiries and routes appropriately.
  
• Secures adult exemptions for outpatient procedures when necessary.
  
• Identifies duplicate financial and medical record numbers and handles as appropriate.
  
• Performs down time manual registration as needed.

Qualifications

• 1 year of customer service experience

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
  
• 1 year of healthcare environment preferred.
  
• Able to communicate effectively in English both verbally and in writing, in a clear, concise, and courteous manner.
  
• Fluent in Spanish strongly preferred.
  
• Basic proficiency in Microsoft Office including Word, Excel and Outlook.
  
• Able to accurately enter and interpret data.
  
• Able to adapt and react calmly under stressful conditions in a pleasant manner.
  
• Able to serve customers with courtesy and respect.
  
• Able to learn and use system-wide hospital application(s).
  
• Able to maintain confidentiality of sensitive information.
  
• Ability to follow complex written or verbal instructions to solve problems.
  
• Able to establish necessary professional relationships, interact, and communicate effectively with internal and external customers.
  
• Able to effectively manage and use resources to successfully meet the competing deadlines of a variety of tasks, problems, and projects.
  
• Able to take and respond to on-call shift or shifts as assigned on weekdays, weekends, and holidays