Registrar NCPS - Genetics & Metabolism (Full Time, Days)

Miami Neuroscience Institute Baptist Health South Florida; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Miami Neuroscience Institute Baptist Health South Florida is seeking a customer-focused front desk coordinator to greet patients and families, collect required information, and assist with scheduling and registration. The role involves verifying payer details, obtaining authorizations, and collecting payments where applicable.

The ideal candidate has 1–3 years of customer service experience, is fluent in Spanish, and can navigate basic Microsoft Office tools.

Qualifications

• 1–3 years customer service experience.
• Fluent in Spanish preferred.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook).
• Able to communicate effectively verbally and in writing.
• Able to maintain confidentiality of sensitive information.

Responsibilities

• Greet patients and families in person or by phone and assist with scheduling or registration.
• Obtain demographic, payer, financial, medical information and identification.
• Obtain authorizations and referrals and collect payments as required.
• Verify payer information and seek necessary authorizations or referrals.
• Document activity in the system and ensure accurate registration and QA checks.
• Schedule physician or hospital services and confirm appointments two days prior.

Skills

Customer service

Data entry

Microsoft Office

Communication skills

Bilingual Spanish

Education

High school education or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Description

Job Summary

Greets patients and families in person or on the telephone. Obtains demographic, third party payer information, financial information, medical information, and identification to schedule or register the patient for services. Obtains authorization, referrals, and collects payments as required.

Job Specific Duties

• Complies with applicable governmental regulations such as HIPAA (Health Information Portability and Accountability Act of 1996) and EMTALA (Emergency Medical Treatment Active Labor Act).
• Greets patients and families in person or on the telephone displaying excellent customer skills and responds to questions and/or problems. Keeps open lines of communication with patients and families.
• Interviews patients and families to obtain demographic, third party payer information, financial/medical information, identification to schedule, and pre-register or register patient.
• Verifies third party payer information via the web or telephone and seeks appropriate authorization and/or referral for physician and hospital services.
• Documents all activity as appropriate in the collection notes in the computer system.
• Obtains all necessary consents for treatment of patients either in person or verbally. Directs families to waiting area to be called in.
• Verifies patients are accompanied by legal guardian and notifies Risk Management if patient is present with anyone other than legal guardian for any non-emergent visits.
• Notifies patient/family of deductibles, co-payments, outstanding balances, and/or deposits required. Collects all out-of-pocket patient responsibility.
• Communicates with departments or co-workers if any issues and questions arise or to accommodate any special needs for patients.
• Obtains and validates prescription when appropriate.
• Responsible for tracking patients arriving to office and correcting any registration errors made utilizing the QA system.
• Scans all documents in the appropriate folder in the PEDS system.
• Schedules physician or hospital services as appropriate.
• Confirms appointments two days prior to visits.

Qualifications

Minimum Job Requirements

• 1-3 years Customer service experience

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Medical or healthcare office experience preferred.
• Fluent in Spanish preferred.
• Basic proficiency in Microsoft Office including Word, Excel, and Outlook.
• Ability to communicate effectively verbally and in writing.
• Able to accurately enter and interpret data.
• Able to adapt and react calmly under stressful conditions.
• Able to relate cooperatively and constructively with clients and co-workers.
• Able to serve customers with courtesy and respect.
• Able to maintain confidentiality of sensitive information.
• Ability to follow complex written or verbal instructions to solve problems.
• Able to establish necessary relations and interact effectively with internal and external customers.
• Able to take and respond to on-call shift or shifts as assigned on weekdays, weekends, and holidays.

Job:

Customer Service

Department:

NCPS GENETICS MAIN-3100-450735

Job Status:

Professional