Registrar - Dobson High School

Mesa Public Schools; Mesa (AZ); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Vacation

Sick leave

Holidays

Retirement matched through the Arizona

Health insurance

Life insurance

Performance pay available annually

Job summary

Mesa Public Schools is seeking a detail-oriented Records Clerk to maintain accurate and reliable student information in a computerized system and to retrieve and convey information to appropriate parties.

You will manage input of all student data in Synergy, obtain and process transcripts, calculate GPA and class rank, post grades, track enrollment and graduation details, and support scheduling and enrollment activities on campus. Regular attendance and confidentiality are essential.

Qualifications

• High School education or equivalent.
• Proficient in Word, Excel, and basic software; experience with Synergy district database.

Responsibilities

• Oversee input of all student data in Synergy files.
• Obtain transcripts and records for all enrolled students; record transcripts for each student; evaluate transcripts of new students; tabulate credits for graduation requirements.
• Calculate and maintain GPA and class rank lists; post grades and grade changes; maintain testing information on permanent files.
• Implement the process and maintain records pertinent to the enrollment and withdrawal of all students.
• Compile and maintain list of graduates and non graduates; order, maintain and prepare diplomas for graduation.
• Oversee the printing of Synergy related forms and reports.
• Work with assistant principal to build and to maintain master teaching schedule and in the organization of August registration.
• Regular and on-time attendance required.
• Assist teachers in processing grades, schedule changes and other student records data.
• Work with Information Systems to ensure smooth operation of SASI/GENESIS.
• Assist in maintaining class enrollment counts; Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools.

Skills

Typing

English grammar

Data entry accuracy

Organization & time management

Communication skills

Confidentiality

Math aptitude

Education

High School education or equivalent

Tools

Synergy

MS Office

Google Workspace

Job description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$19.89

Class/Calendar:

B21, 12 months

Benefits:

Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To maintain accurate and reliable information about student records and files in a computerized system in order to retrieve and convey information to appropriate parties.

Key Responsibilities:

• Oversee the input of all student related data in appropriate Synergy files
• Obtain transcripts and records for all enrolled students; record transcripts for each student; evaluate transcripts of new students; tabulate credits for graduation requirements
• Calculate and maintain GPA and class rank lists; post grades and grade changes; maintain testing information on permanent files
• Implement the process and maintain records pertinent to the enrollment and withdrawal of all students
• Compile and maintain list of graduates and non graduates; order, maintain and prepare diplomas for graduation
• Oversee the printing of Synergy related forms and reports
• Work with assistant principal to build and to maintain master teaching schedule and in the organization of August registration
• Regular and on-time attendance required
• Assist teachers in processing grades, schedule changes and other student records data
• Work with Information Systems to ensure smooth operation of SASI/GENESIS
• Assist in maintaining class enrollment countsAssists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database Synergy

Preferred Qualifications:

• Record keeping experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; excellent test battery; excellent knowledge and usage of English grammar; high math aptitude
• Ability to operate general office machines and equipment; knowledge of school policies helpful
• Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public
• Ability to maintain confidentiality
• Ability to lift a minimum of 25 pounds

Work Environment & Physical Requirements:

• Primarily works in an office setting within the school campus
• Typically follows standard school hours, but may occasionally work overtime during enrollment, graduation, or reporting periods.
• Regularly interacts with students, teachers, administrators, and external agencies.
• Frequent use of student information systems (SIS), databases, spreadsheets, and office software (MS Office or Google Workspace)
• Much of the work involves desk-based tasks such as data entry, filing, and communication.
• Occasional lifting of documents, files, or office supplies (usually less than 20 lbs)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.