Registrar

West Ottawa Public Schools; Michigan; On-site; USD 33,000 - 40,000; Full time

Job summary

West Ottawa Public Schools is seeking a full-time support staff member at Harbor Lights Middle School. The role supports enrollment, attendance, immunization reviews, event help, and various administrative tasks in a school office.

The position reports to the Principal, runs 40 hours per week, Monday to Friday, 7:00 a.m. to 3:30 p.m., starting November 16, 2026. Training and collaboration with the school community are emphasized.

Qualifications

• Experience working with diverse student and family populations preferred.
• Collaborate in an office team environment and perform other duties as required.

Responsibilities

• Student enrollment (new and existing)
• School of Choice students
• Review immunization records (MCIR) - Disease Reporting
• Help with school events (such as registration days)
• Conference room scheduling
• Medical (admin meds, injured students)
• Edit student info in Infinite Campus and add necessary flags (households, phone numbers, addresses, medical, legal, etc.)
• Manage student records (CA-60s)
• Chromebook payments
• Monitor daily attendance
• Administer medication when nurse is not in the building
• Assist with medical needs as needed when nurse is not in the building
• Fill in in the main office as needed
• Positively interact with students and parents on a daily basis
• Experience working with diverse student and family populations preferred.
• Collaborate in an office team environment, performing other duties as required

Job description

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Frontline Applicant Tracking - West Ottawa Public Schools

• Date Posted: 10/30/2026
• Location: Harbor Lights Middle School
• Date Available: 11/16/2026

Notice of Support Staff Posting

-Harbor Lights Middle School

Reports To: Principal

Beginning: November 16, 2026

Hours: 40 hours per week

Monday to Friday

7:00 a.m. to 3:30 p.m.

School-Year/Full-Time

Job Responsibilities:

• Student enrollment (new and existing)
• School of Choice students
• Review immunization records (MCIR) - Disease Reporting
• Help with school events (such as registration days)
• Conference room scheduling
• Medical (admin meds, injured students)
• Edit student info in Infinite Campus and add necessary flags (households, phone numbers, addresses, medical, legal, etc.)
• Manage student records (CA-60s)
• Chromebook payments
• Monitor daily attendance
• Administer medication when nurse is not in the building
• Assist with medical needs as needed when nurse is not in the building
• Fill in-in the main office as needed

Other Information:

• Positively interact with students and parents on a daily basis
• Experience working with diverse student and family populations preferred.
• Collaborate in an office team environment, performing other duties as required

Physical Requirements and Working Conditions:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in-person attendance.

Postings current as of 11/5/2026 8:29:25 AM CST.

Need Help?

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