Registrar

Seneca Holdings; Bath Township (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

White Pine Innovations in Dayton, OH is seeking a Registrar to coordinate course enrollment, quota allocation, and student services—ensuring timely access to the learning workforce. The role requires 6+ years in program administration or academic coordination, strong LMS and data analysis skills, and an active SECRET clearance; CSOD experience is preferred.

You will work with defense agencies to maintain trainee records with accuracy.

Qualifications

• Minimum 6 years in program administration or academic coordination.
• Coordinate across multiple stakeholders and develop structured solutions.
• Strong knowledge of LMS and data entry standards; CSOD preferred.
• Excellent interpersonal and communication skills for customer service.
• Active SECRET security clearance is required.

Responsibilities

• Coordinate with defense agencies and organizations to manage training quotas.
• Verify SCWD status of applicants for priority enrollment and compliance.
• Provide guidance and student services to workforce members.
• Develop quota allocation plans to maximize training seat utilization.
• Maintain course enrollment and student records in CSOD with data integrity.

Skills

Stakeholder coordination

Data analysis

Customer service

LMS management

CSOD familiarity

Tools

Cornerstone OnDemand

Job description

White Pine Innovations is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings’ federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us onLinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs.Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

White Pine Innovations is seeking aRegistrar to support the Defense Security Cooperation University (DSCU) in Dayton, OH. TheRegistrar will serve as the central point of coordination for course enrollment, quota allocation, and student services—ensuring that the workforce has timely access to the learning they need.

Responsibilities include, but are not limited to:

• Coordinate with defense agencies, military services, and other organizations to establish and manage training quotas, leveraging both current needs and historical enrollment data.
• Verify Security Cooperation Workforce Database (SCWD) status of applicants to ensure priority enrollment and compliance with DSCU policy.
• Provide guidance and student services support to workforce members, helping them identify appropriate training opportunities.
• Develop and implement quota allocation plans that maximize training seat utilization while prioritizing SC workforce requirements.
• Accurately maintain course enrollment, completion, and student educational records in Cornerstone OnDemand (CSOD) ensuring data integrity and compliance with standards.

Basic Qualifications:

• Minimum of 6 years of professional experience in program administration, academic coordination, training management, or a related field.
• Demonstrated ability to coordinate across multiple stakeholders, analyze data, and develop structured solutions that balance organizational priorities.
• Strong knowledge of learning management systems (LMS) and data entry standards; prior experience with Cornerstone OnDemand (CSOD) preferred.
• Excellent interpersonal and communication skills, with the ability to provide clear guidance and deliver high-quality customer service.
• Active SECRET security clearance.

Security Clearance/ Background Investigation Level:

Active Secret Clearance

Certifications:

N/A

Equal Opportunity Statement:

Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.