Regional Supply Coordinator

Texas Health and Human Services Commission; Houston (TX); On-site; USD 33,000 - 49,000; Full time

Job summary

Texas Health and Human Services Commission (HHSC) in Houston seeks a Regional Supply Coordinator to oversee regional supply orders, shipping, receiving, and stock control. You will track deliveries, schedule pick-ups, and support surplus property handling under regional leadership.

This role requires strong warehouse operations knowledge and reliability in a non-telework environment. Responsibilities include coordinating distributions, maintaining stock, generating reports, and assisting with

Qualifications

• High School diploma or GED is required.
• Experience in computer usage such as Microsoft Office.
• Ability to communicate effectively in writing.
• Experience in performing administrative work and warehouse tasks.

Responsibilities

• Attend a regular, predictable schedule and perform duties as assigned.
• Order supplies to maintain adequate stock in the warehouse.
• Aid distribution and delivery of supplies to facilities and track items.
• Respond to inquiries and follow up on requisitions.
• Receive deliveries, verify condition, and handle discrepancies.
• Provide administrative support to managers and staff.
• Prepare, distribute and retain reports on inventory and operations.
• Assist with annual physical inventory and asset transfers as needed.

Skills

Inventory procedures

Receiving procedures

Safety procedures

Stocking procedures

Policy interpretation

MS Office

Organizing workload

Prioritization

Coordinating others

Communication

Independent work

Report writing

Lift 25 lbs

Travel

Education

High School diploma or GED

Tools

CAFM system

Microsoft Office Suite

Job description

Career Opportunities: Regional Supply Coordinator (23053)

Posting ID23053-Posted11/04/2026-Health & Human Services Comm-Region 6 Administration-Business and Financial Operations-Not Eligible for Telework-a. $1 - $2999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title: Regional Supply Coordinator
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: Region 6 Administration
Posting Number: 23053
Closing Date: 05/05/2027
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Range: $2,953.25-$4,365.66
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Additional Shift: None
Telework: Not Eligible for Telework
Travel: Up to 30%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: HOUSTON
Job Location Address: 5425 POLK ST
Other Locations: None
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS

Brief Job Description

Under the supervision of the Regional Business Services Manager, the Regional Supply Coordinator oversees all regional supply orders which include shipping and receiving functions, tracking, scheduling pick-up and delivery of supplies. The coordinator maintains stock items and coordinates the distribution and tracking of all supplies to and from field offices. The specialist may also assist with surplus property management/disposal. Works under limited supervision, with considerable latitude for use of initiative and independent judgment. Able to work in various environments outside and inside.

Essential Job Functions (EJFs)

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Orders supplies to ensure adequate stock are always available at the warehouse. Reviews and monitors the supply stock to ensure that the area is maintained in a neat, secure, and well-organized manner to prevent loss of supplies or damage to products. (25%)
• Assists with the distribution and delivery of supplies to facilities by assigning tasks via CAFM and tracking delivery of all items. (15%)
• Responds to inquiries regarding regional supply requests and conducts follow-up to gain status on requisitions for all regional purchases. (15%)
• Assists with receipt of deliveries to ensure completeness and that condition of goods is acceptable. Returns damaged goods and/or resolves discrepancies. (15%)
• Provides administrative support to Business and Financial Managers and other RAS staff as needed or directed. (10%)
• Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding supplies, inventory, and/or Regional RAS operations. (10%)
• May assist with the annual physical inventory and ensure that discrepancies are appropriately resolved or handled. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete or damaged property. (10%)

Knowledge, Skills and Abilities (KSAs)

• Knowledge of inventory and receiving procedures.
• Knowledge of safety and security procedures.
• Knowledge of standard supply stocking procedures.
• Knowledge of agency policies and procedures and ability to interpret them.
• Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.
• Skill in organizing and prioritizing workload.
• Skill in managing multiple priorities.
• Skill in coordinating the work of others.
• Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contacts.
• Ability to integrate rules, policies, and/or practices guiding the performance of an activity.
• Ability to communicate effectively orally and in writing.
• Ability to work irregular hours and overtime.
• Ability to work independently.
• Ability to prepare concise reports.
• Ability to lift, pull, push and carry 25 lbs.
• Ability to travel locally and across the state which may include overnight stays.

Registrations, Licensure Requirements or Certifications

Valid Class C Texas Driver’s License.

Initial Screening Criteria

High School diploma or GED is required. Knowledge of modern office practices, procedures and office machines/equipment. Experience in computer usage such as Microsoft Office. Ability to communicate effectively in writing as demonstrated in the application. Experience in performing administrative work and warehouse tasks.

Additional Information

May assist with emergency/disaster situations throughout the state which may include overnight travel. Please note that while the posted salary range for this position is $2,953.25 to $4,365.66 only former and current Health and Human Services Commission employees will be offered a salary above $2,953.25. Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees. Former employees may be offered a salary above $2,953.25 if they have recent, comparable experience. Recent experience includes experience within one year prior to the application closing date. Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $2,953.25. In compliance with the American Disabilities Act (ADA), HHS agencies will provide reasonable accommodations during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.