Regional Scheduling Coordinator

Get Virtual Assistant Jobs; Franklin (TN); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Holiday pay

PTO

Medical insurance

Dental insurance

Vision insurance

Work-Life balance

Job summary

Fast Pace Health is seeking a Scheduling Coordinator to manage regional clinical schedules, handle inbound/outbound calls, and ensure productive staffing. You will maintain schedules, resolve conflicts, and communicate changes to staff and leadership in a fast-paced environment.

This role emphasizes compliance training, travel arrangements where needed, and timely responses to inquiries. A high school diploma and strong organizational skills are required, with a team-first attitude and community

Qualifications

• Education: High School Diploma or its equivalent.
• Strong organizational and communication skills required.
• Ability to maintain schedules and handle multiple tasks.

Responsibilities

• Maintain and update clinic schedules.
• Resolve scheduling conflicts and handle last-minute changes.
• Book travel and accommodations for staff if applicable.
• Coordinate and communicate schedule changes to all parties.
• Respond to emails, calls, and texts promptly.
• Support compliance training as required.

Education

High School Diploma

Job description

Overview

The primary purpose of the Scheduling Coordinator position is proper management of clinical schedules within a region including inbound/outbound calls to ensure full, productive schedules.

Why Choose Fast Pace Health?

Fast Pace Health is a growing company! You will have the support and mentoring you need to become the best Regional Scheduling Coordinator you can be! We will help you grow your clinical competencies, and can offer you a rewarding career path. We work as a dynamic team to surpass our business goals by ensuring our patients receive the best care possible in a positive environment.

We offer competitive compensation and benefits such as holiday pay, PTO, medical, dental, vision and Work-Life balance, to name a few.

As a Fast Pace Health employee you will have the opportunity to participate in community events and outreach programs. This includes, but is not limited to, seasonal parades, book drives, festivals, trunk or treating, fun runs, and more. We dress up for holidays and celebrate with pot lucks. At Fast Pace, our community is our family, and we are a family first community.

Responsibilities

1. Responsible for maintaining and updating clinic schedules.
2. Responsible for resolving scheduling conflicts and handling last‑minute changes or employee call outs
3. Responsible for booking travel and accommodations for staff if applicable
4. Responsible for coordination and communication schedule changes to all relevant parties
5. Respond to emails, calls, text and other forms of communication in a timely manner
6. Provider Updates and reminders to staff on scheduling
7. Create and Develop schedule 90 days in advance for entire region
8. Maintain records of schedules, attendance, and employee availability
9. Responsible for learning the aspects of compliance in the company by completing all mandatory compliance training
10. Using scheduling software or tools to keep track of schedules and changes
11. Ensuring efficient and effective time management for optimal productivity
12. The ability to maintain friendly, cordial relations with all employees.
13. The ability to build and maintain confidence and credibility with all employees.
14. The ability to maintain friendly, cordial relations with all clients and employees; maintain a positive work atmosphere by acting and communicating in a manner that results in a positive work relationship with customers, co‑workers and managers.
15. The ability to perform the physical, use of senses, cognitive, and environmental functions of the position, as specified on the physical demands.
16. Ability to comply with Company standards of operations.
17. Ability to adhere to the Core Values of the Company, of teamwork, communication, empowerment, quality of care, and friendliness.

Non‑Essential Functions

1. Perform other duties as assigned by management.

Experience Requirements and Preferences

Basic Requirements: Education: High School Diploma

Education Requirements

High School Diploma or Its Equivalent

Compliance

Fast Pace Health is committed to the principle of equal employment and creating an inclusive environment for the benefit of our employees, our patients, and our communities. We are an equal opportunity employer and welcome job applications from qualified individuals without regard to race, creed, color, ancestry, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, veteran status, marital status, parental status, genetic information or any other legally protected characteristics or conduct. Please refer to the links below for information regarding your rights under certain federal laws: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlink.pdf https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

Mississippi Residents Only: In Mississippi, Fast Pace requires pre‑employment/drug/alcohol testing as a condition of employment. The law requires that Fast Pace notify applicants, in writing, upon application and prior to the collection of the specimen for drug and alcohol test, that they may be tested for “the presence of drugs [or alcohol] in their metabolites.” Miss. Code. Ann. § 71‑7‑3(5).

Applicants are limited to individuals from states, excluding the following: California, Colorado, Hawaii, Illinois, New Jersey, New York, Rhode Island, Washington, and the District of Columbia.