Regional Project Manager

The Solomon Organization; Naperville (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

A property management firm in Naperville is seeking a Regional Project Manager to oversee capital improvement projects. The successful candidate will manage renovation programs, supervise maintenance, assist with budgeting, and ensure compliance with safety standards. A high school diploma is required, with a college degree preferred. Candidates should have at least three years of supervisory experience in the property management field. Strong organizational, leadership, and communication skills are essential. This position may require weekend and on-call availability.

Qualifications

• Minimum of three years of supervisory experience.
• Three years of construction management experience.
• Progressive experience in multi-family or commercial property maintenance.

Responsibilities

• Outline and manage capital projects and renovation programs.
• Negotiate pricing and terms with contractors.
• Track progress and conduct inspections of projects.

Skills

Leadership skills

Communication skills

Organizational skills

Interpersonal skills

Math proficiency

Computer skills (Word, Excel, Teams, DocuSign)

Ability to lift at least 50 pounds

Education

High school diploma

College degree (preferred)

Tools

Yardi Voyager

HVAC/EPA/CPO certification

Job description

Regional Project Manager – Overview

Principle Objective of Position: The Regional Project Manager is responsible, under the supervision of the Regional Property Manager, for capital improvement projects, renovation programs, and overall maintenance including planning, coordinating, budgeting, organizing, and assisting with the maintaining of the physical needs at properties in an assigned portfolio or region. The Regional Project Manager works towards the common goal of positive resident relations, optimal resident retention, excellent curb appeal, and proactive approach to asset preservation keeping within budgetary guidelines.

Requirements & Skills

• Minimum of a high school diploma with a college degree preferred
• Valid driver’s license with reliable private transportation
• Three years of supervisory experience with three years of construction management
• Progressive experience in maintenance/repair of HVAC, mechanical, electrical, plumbing and grounds maintenance in multi‑family or commercial property
• Math proficiency to assist in budget preparation, expense monitoring, and capital forecasting
• Knowledge of construction principles/practices
• HVAC/EPA/CPO certification preferred
• Demonstrated experience and working knowledge of environmental safety standards
• Must demonstrate a high level of leadership skills
• Excellent oral and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal and consensus‑building skills
• Excellent computer skills with emphasis on Word, Excel, Teams, and DocuSign
• Experience with Yardi Voyager a plus
• Ability to lift at least 50 pounds
• Ability to work weekends, on‑call, holidays, and evenings as needed

Essential Functions

• Outline, develop and manage specific capital projects and renovation programs as directed by the Regional Property Manager and Directors of the company
• Work with the Regional Property Manager to outline the timeline and expectations of capital projects with specific site members and vendors before a project commences
• Creation of Requests for Proposals (RFPs) based on defined goals and specifications
• Facilitate the issuance of RFPs to potential bidders and answer questions as needed throughout the process
• Receive bids, prepare bid analysis, and present recommendation for approval
• Comfortable negotiating pricing, terms, warranties, etc. for scopes of work presented
• Prepare contracts and ensure contractor/vendor compliance
• Perform ongoing project/contract management and support for existing projects and programs
• Track progress and conduct inspections of projects and programs to ensure contractual obligations are being met – checking for quality, conformance with specifications and costs, and adherence to timelines and deadlines from start to finish
• Assist properties with questions and/or issues with projects and programs as needed
• Develop communications “roll‑out” to inform internal parties of the details of the capital projects and renovation programs
• Review financial statements, prepare capital budgets, and forecast capital throughout the year
• Oversee contractors and property maintenance supervisors through capital improvement projects
• Assist sites regionally with repairs of HVAC systems, electrical systems, mechanical systems, plumbing, grounds, structural elements, motor vehicles and equipment when staffing is deficient or further troubleshooting guidance is needed
• Work in conjunction with the Regional Property Managers to oversee and direct the site team members within a portfolio to maintain curb appeal, 24‑hour work order status, and status of make‑ready units per the company’s policies and procedures
• Responsible for supervising the organization of the maintenance shop, cleanliness, and inventory control and ensure preventative maintenance programs and O&M plans are being followed
• Work in conjunction with the Regional Property Manager and Property Manager for interview, hiring, training, and evaluating all maintenance supervisors within their specific portfolio or region
• Develop strong maintenance teams by mentoring, coaching, and training maintenance supervisors, maintenance technicians, housekeepers, and groundskeepers
• Schedules and provides scheduled training for employee use of company equipment and/or vehicle
• Responsible for maintaining daily maintenance operations of any property that is without a supervisor
• Be immediately available to assist with any property emergency as requested such as fire, or weather emergency
• Ensures reports are completed accurately and on time
• Ensures record‑keeping functions are handled properly
• Comply with all local, state, and federal regulations as well as all company policies and other company assigned training
• Other duties as assigned by the Regional Property Manager or Directors of the company

Working Conditions

• Exposure to high temperatures
• Exposure to condensation and wetness
• Frequent standing for prolonged periods of time
• Occasional crouching, squatting and kneeling
• Frequent moving around in tight spaces
• Occasionally climbing ladders
• Frequently reaching below shoulder level
• Hand and finger dexterity to grasp, handle and twist various equipment
• Recognizing and seeing warning signs, obstacles and/or hazardous conditions

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