Regional Procurement & Materials Manager

Churchill Downs; Louisville (KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Churchill Downs Incorporated seeks a Regional Procurement & Materials Manager to oversee multi-property procurement, manage vendor relationships, and ensure timely, compliant purchasing. This role drives invoice reconciliation, budget adherence, and cost-saving strategies while coordinating with operations and finance teams to support CDI’s property portfolio.

The ideal candidate has 5–7 years in purchasing/receiving, a 4-year degree or equivalent, and the ability to obtain KHRC license;

Qualifications

• 5-7 years of purchasing and receiving experience.
• 4-year degree or equivalent work experience preferred.
• Ability to obtain a KHRC license.

Responsibilities

• Oversee procurement for multiple properties with sourcing, negotiating, and purchasing goods and services.
• Maintain vendor relations for pricing, quality, and on-time delivery.
• Conduct vendor evaluations and adjust contracts as needed.
• Ensure purchases comply with policies and procedures.
• Reconcile vendor invoices and coordinate with finance for timely payments.
• Monitor budgets and identify cost-saving opportunities.
• Oversee RFPS and review proposals as the first reviewer.
• Prepare reports on purchasing activity and cost savings.
• Ensure COIs are collected and maintained.

Skills

Procurement processes

Vendor management

Invoice reconciliation

Budget management

Negotiation

MS Office

Purchasing software (SAP/Oracle)

Compliance knowledge

Cross-functional collaboration

Education

4-year degree preferred

Tools

SAP

Oracle

Job description

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Derby City Gaming & Hotel boasts nearly 1,300 of the latest games, a grab-n-go restaurant, Oliver’s Chophouse & Bourbon Bar, a Kentucky Derby-themed hotel, and live music! The newly expanded Derby City Gaming & Hotel was voted one of the “Best Places to Work in Greater Louisville” by Louisville Business First

JOB SUMMARY

The Regional Procurement & Materials Manager is responsible for overseeing the procurement process, managing vendor relationships, and ensuring the efficient purchasing and management of materials across multiple properties. This role will also facilitate the reconciliation of invoices, maintain accurate records to support timely payments, and ensure adherence to budgetary and operational goals. The Regional Procurement & Materials Manager will work closely with various departments to streamline procurement operations and support the overall needs of the properties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the procurement process for multiple properties, including sourcing, negotiating, and purchasing goods and services such as equipment, supplies, and maintenance services.
• Develop and maintain strong relationships with vendors to ensure competitive pricing, high-quality products, and timely deliveries.
• Conduct regular vendor evaluations to assess performance and adjust contracts or relationships as necessary to meet organizational needs.
• Ensure all purchases are compliant with company purchasing policies and procedures.
• Invoice Reconciliation:
• Facilitate the reconciliation of vendor invoices across multiple properties by identifying invoice reconciliations and other errors and their cause.
• Work closely with the finance team to ensure that discrepancies are resolved in a timely manner and that invoices are paid on time.
• Address repetitive issues to streamline property interactions with purchasing software.
  
  
• Budget & Cost Control:
• Identifying cost-saving opportunities through efficient purchasing practices.
• Monitor purchasing expenditures across multiple properties to ensure that they remain within the allocated budgets.
• Proactively analyze trends in spending and recommend strategies to reduce costs or improve efficiency.
• Oversee RFPs and be the first reviewer of all proposals received.
  
  
• Compliance & Reporting:
• Ensure compliance with local regulations, industry standards, and internal policies related to purchasing and financial transactions.
• Prepare and present reports on purchasing activity, cost savings, and invoice reconciliation progress to management.
• Review and approve guidelines and SOPs to ensure DCGH / DCG standardization.
• Enforce company policies and guidelines. Inform finance leaders of variances to those policies and repeat offenders.
• Stay up-to-date with industry trends and best practices in procurement and property management.
• Ensure necessary COIs are collected from new and existing vendors.
  
  
• Other Duties:
• Work with various departments, including operations, maintenance, and accounting, to understand their needs and ensure that purchasing activities support the overall goals of the properties as well as CDI.
• Supports the Accounting/Finance team in tracking/managing progress/expenses related to projects including but not limited to capital projects.
• Oversee the warehouse receiving team for both properties, including performance reviews and coaching.
• Oversee the Regional F&B Buyer, including performance reviews and coaching, also ensuring development to be able to take over duties as needed in the Regional Procurement and Materials manager’s absence.

REQUIRED SKILLS AND ABILITIES

• Strong understanding of procurement processes and supplier management.
• High attention to detail with the ability to handle multiple tasks and projects simultaneously.
• Excellent problem-solving and analytical skills, especially related to invoice discrepancies and budget management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and purchasing software (e.g., SAP, Oracle, or similar).
• Excellent communication and negotiation skills.
• Management abilities demonstrated in managing the Purchasing department’s operational effectiveness.
• Maintaining interpersonal working relationships internally and externally.
• Excellent oral and written communication skills.
• Willingness to assume overall responsibility relative to the performance of the Purchasing/Receiving operation.

EDUCATION AND EXPERIENCE

• 5-7 years of experience in purchasing and receiving, and inventory control
• 4-year degree preferred in related fields or equivalent work experience is preferred.
• Ability to obtrain a valid KHRC license.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit or stand; walk; use hands to finger reach, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The noise level in the work environment is usually moderate to loud. The employee is subject to circulating throughout the assigned areas, including the smoking area, actively observing players and the functioning of machines.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Work With Us

Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision.