Regional Medical Records

(PACS) Providence Administrative Consulting Services, Inc.; California (MO); Hybrid; USD 75,000 - 80,000; Full time

Job summary

PACS is seeking a Regional Medical Records Consultant to manage and support medical records across multiple facilities, ensuring accuracy, completeness, and regulatory compliance. The role requires coordination with Medical Records Managers and leadership to maintain security and confidentiality of patient information.

Responsibilities include reviewing records, implementing systems, training staff, audits, maintaining registries, and ensuring consistency with company standards across the region.

Qualifications

• Bachelor's degree in Health Information Management or related field.
• 3–5 years of medical records management experience.
• Strong knowledge of federal and state medical records guidelines.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and security of patient information.
• Minimum 3 years of PointClickCare experience.

Responsibilities

• Review and analyze medical records for accuracy and regulatory compliance.
• Implement and maintain record-keeping systems; train staff.
• Ensure confidentiality and security of patient information; enforce security measures.
• Organize, plan, and direct the medical records department per policies.
• Maintain registries, including admission/discharge of residents.
• Collect and inspect charts for completion; retrieve records as requested.
• Develop working rapport with inter-department staff to maintain records.
• Oversee medical records across facilities to ensure consistency with standards.
• Conduct regular audits to identify improvements and ensure policy adherence.

Skills

Organizational skills

Communication skills

Confidentiality & security

Regulatory knowledge

Education

Bachelor's degree in Health Information Management

Tools

PointClickCare

Job description

General Purpose

The primary purpose of this position is to manage and support medical records across multiple facilities, ensuring that they are accurate, complete, and in compliance with legal and regulatory requirements. The Regional Medical Records Consultant will work closely with Medical Records Managers and various leadership roles throughout facilities within the region and staff to maintain the security and confidentiality of patient information.

Essential Duties

• Review and analyze medical records to ensure accuracy, completeness, and compliance with legal and regulatory requirements.
• Implement and maintain record-keeping systems, and train staff on proper usage.
• Ensure that medical records are kept confidential and secure, implementing and enforcing security measures.
• Assist in organizing, planning, and directing the medical records department in accordance with established policies and procedures.
• Maintain various registries, including the register for admission and discharge of residents.
• Collect, assemble, and inspect charts for completion.
• Retrieve medical records when requested by authorized personnel.
• Develop and maintain a good working rapport with inter-department personnel to ensure proper maintenance of medical records.
• Oversee and support medical records departments across multiple facilities within the region, ensuring consistency and compliance with company standards.
• Conduct regular audits and assessments of medical records practices at each facility to identify areas for improvement and ensure adherence to policies.

Qualification Education and/or Experience

• Bachelor's degree in Health Information Management or a related field.
• Minimum of 3-5 years of experience in medical records management.
• Strong knowledge of federal and state guidelines related to medical records.
• Excellent organizational and communication skılls.
• Ability to maintain confidentiality and security of patient information.
• Minimum 3 years of Point Click Care experience.

Physical Demands

This position primarily involves sedentary work, requiring extended periods of sitting at a computer. It also includes occasional walking, standing, bending, and reaching. Essential demands include manual dexterity for computer and office equipment use, clear verbal and written communication, and the ability to lift up to 25 pounds occasionally for handling files and office supplies.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information Note

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

Pay Range

Pay Range: $75,000.00 - $80,000.00

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.