Regional Maintenance Specialist (CIV)

Civitas Senior Living; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Civitas Senior Living is seeking a Regional Maintenance Specialist to support multiple communities with day-to-day upkeep, safety, and repairs. You will train staff, assist during emergencies, and coordinate with site leaders to maintain facilities across the region.

The role requires 3+ years in property maintenance, strong HVAC/Electrical/Plumbing skills, and travel to sites as needed. Weekend availability may be required to cover communities.

Qualifications

• Education: High school diploma or equivalent required; trade training in HVAC, electrical, or plumbing preferred.
• Experience: 3+ years in property maintenance or as a Maintenance Director.

Responsibilities

• Perform daily walkthroughs of residences, grounds, and parking areas to check upkeep, safety, and equipment operation.
• Review Tasks, Work Orders, and Unit Turns daily and complete accordingly.
• Complete Monthly Maintenance Scorecard.
• Troubleshoot equipment problems to determine required repairs.
• Complete maintenance and repairs for building, grounds, and equipment in a timely manner.
• Maintain expenses for parts and review costs before purchasing with the Executive Director.
• Work with the Executive Director to manage the monthly budget.
• Schedule maintenance and bids for work outside of scope.
• Prepare bid proposals and submit to the Executive Director for outside contractors/vendors.
• Coordinate and oversee outside vendors to ensure timely and contracted completion.
• Perform regular checks of building and safety systems and equipment.
• Maintain records of repairs, preventive maintenance, warranties, and inspections.
• Present a professional attitude when interacting with residents, customers, and staff.
• Perform other duties as assigned by the Executive Director.
• Complete projects outlined by Corporate Asset Management Team (make-readies or special construction).
• Complete Community Assessments for Tasks, Work Orders, and Unit Turns.
• Train new Maintenance Directors.
• Provide assistance during emergencies (natural disasters, floods, extreme heat).
• Be available on weekends as needed.

Skills

HVAC

Electrical

Plumbing

Troubleshooting

Maintenance Training

Vendor Oversight

Budgeting

Travel

Education

High school diploma or equivalent

Trade training in HVAC/Electrical/Plumbing

Job description

Duties and Responsibilities

The Regional Maintenance Specialist is responsible for filling in at communities that are without a full team of maintenance personnel, ensuring day-to-day upkeep, repairs, and safety continue without interruption. This role also supports a region of communities with training and emergency assistance/preparedness, working under the direction of the Corporate Property Manager

The following is a general list of key job duties and responsibilities in your position. The list is not to be considered inclusive, and you will be required to perform other duties/responsibilities as assigned by an authorized supervisor.

• Perform daily walkthrough throughout the entire residence, grounds, and parking area to check building upkeep, appearance, safety of common areas, and proper operation of equipment.
• Review all Tasks, Work Orders, and Unit Turns daily and complete accordingly.
• Complete Monthly Maintenance Scorecard.
• Troubleshoot equipment problems to determine required repairs.
• Complete all required maintenance and repairs for the building, grounds, and equipment in an appropriate and timely manner.
• Maintain expenses for parts and review all costs before purchasing with the Executive Director.
• Work in conjunction with the Executive Director to make the monthly budget work.
• Schedule maintenance and bids for repair jobs outside of his/her scope.
• Complete bid proposals and submit to the Executive Director for all projects or work requiring outside contractors/vendors.
• Coordinate and provide oversight of work performed by outside vendors to ensure it is completed in a timely fashion and in the agreed-upon and/or contracted manner.
• Perform regular checks of all required building and safety systems and equipment.
• Maintain records of repairs, preventative maintenance, warranties, and inspections.
• Present a professional, positive, and helpful attitude at all times when interacting with residents, customers, and co-workers.
• Perform other duties as assigned by the Executive Director.

Regional Maintenance Specialist

Key Job Duties And Responsibilities

Duties and Responsibilities

The Regional Maintenance Specialist is responsible for filling in at communities that are without a full team of maintenance personnel, ensuring day-to-day upkeep, repairs, and safety continue without interruption. This role also supports a region of communities with training and emergency assistance/preparedness, working under the direction of the Corporate Property Manager

The following is a general list of key job duties and responsibilities in your position. The list is not to be considered inclusive, and you will be required to perform other duties/responsibilities as assigned by an authorized supervisor.

Essential Functions: When Filling In as a Maintenance Director

• Perform daily walkthrough throughout the entire residence, grounds, and parking area to check building upkeep, appearance, safety of common areas, and proper operation of equipment.
• Review all Tasks, Work Orders, and Unit Turns daily and complete accordingly.
• Complete Monthly Maintenance Scorecard.
• Troubleshoot equipment problems to determine required repairs.
• Complete all required maintenance and repairs for the building, grounds, and equipment in an appropriate and timely manner.
• Maintain expenses for parts and review all costs before purchasing with the Executive Director.
• Work in conjunction with the Executive Director to make the monthly budget work.
• Schedule maintenance and bids for repair jobs outside of his/her scope.
• Complete bid proposals and submit to the Executive Director for all projects or work requiring outside contractors/vendors.
• Coordinate and provide oversight of work performed by outside vendors to ensure it is completed in a timely fashion and in the agreed-upon and/or contracted manner.
• Perform regular checks of all required building and safety systems and equipment.
• Maintain records of repairs, preventative maintenance, warranties, and inspections.
• Present a professional, positive, and helpful attitude at all times when interacting with residents, customers, and co-workers.
• Perform other duties as assigned by the Executive Director.

Essential Functions: When Providing Regional & Community Support

• Complete projects outlined by the Corporate Asset Management Team, such as make-readies or special construction projects.
• Complete Community Assessments for TELS Tasks, Work Orders, and Unit Turns.
• Train new Maintenance Directors.
• Provide assistance during emergency situations (natural disasters, floods, extreme heat).
• Be available on weekends on an as-needed basis.

Key Job/Physical Requirements

• Education: High school diploma or equivalent required; trade training in HVAC, electrical, or plumbing preferred.
• Experience: 3+ years in property maintenance or as a Maintenance Director (senior living or multifamily experience a plus).
• Skills:
• Strong working knowledge of HVAC, electrical, plumbing, and building systems.
• Ability to troubleshoot and independently prioritize repair needs.
• Experience training and mentoring maintenance staff.
• Strong organizational skills to support multiple communities.
• Valid driver's license and ability to travel, including overnight stays.

This position may require overnight stays and regional travel when covering communities or working on projects, subject to our travel and remote work policy.

Primary Physical Requirements

Note: the frequency values below were reconstructed from labels and values present in the original file, arranged to match standard physical demands ranges for this type of role. Please review before finalizing.

Lifting Carrying Reaching Push/Pull Hand Manipulation Up to 10 lbs: Frequently Up to 10 lbs: Frequently Above shoulder height: Occasionally Occasionally Grasping: Constantly 11 to 25 lbs: Frequently 11 to 25 lbs: Frequently At shoulder height: Frequently Occasionally Handling: Constantly 26 to 50 lbs: Occasionally 26 to 50 lbs: Occasionally Below shoulder height: Frequently Occasionally Torquing: Occasionally Over 50 lbs: Occasionally Over 50 lbs: Occasionally — — Fingering: Frequently

• Mobility: Ability to travel to different sites and move around the facility as needed for site visits and operational oversight.
• Manual Dexterity: Capable of using office equipment, including computers, phones, and other technology tools.
• Visual and Auditory Requirements: Must be able to read documents, work on computers, and participate in meetings, including virtual formats.
• Stamina: Sufficient to maintain a high level of energy throughout long working hours, including standing or sitting for extended periods during conferences or meetings.
• Lifting: Occasionally required to lift and/or move objects weighing up to 50 pounds, especially during event setup or as part of facility operations.