Regional Finance Coordinator

Jobtailor; Lenexa (KS); On-site; USD 52,000 - 64,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Billing Specialist to handle project billing and invoicing in a timely, accurate manner, in line with contract terms and client deadlines. You will create invoices with appropriate backup, coordinate with project managers, and monitor collections while ensuring internal controls and standard accounting practices are followed.

A driver’s license may be required, and strong communication is essential.

Qualifications

• Associate’s degree with 2+ years related experience, or 4+ years without degree.
• Excellent attention to detail and problem-solving skills.
• Strong communication and coordination abilities.
• A valid driver’s license may be required.

Responsibilities

• Prepare timely and accurate billing for projects per contract and client deadlines.
• Create and send invoices with necessary backup for approval.
• Perform routine collections and communicate with clients on past due invoices.
• Create and approve requisitions for goods and services and ensure invoice accuracy.

Skills

Attention to detail

Problem solving

Communication

Education

Associate’s degree

Job description

• Prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information.
• Maintain billing schedule for all projects per contract terms or per schedule arranged with Regional Financial Manager.
• Initiate billing for all eligible projects per schedule.
• Create draft invoices per client billing requirements; Send for review and approval to PM’s and additional parties as required by account.
• Perform routine collections efforts which could include phone calls or emails. Communicate with clients regarding past due invoices.
• Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.

Requirements

• Associate’s degree with a minimum of 2 years’ related experience. Or in lieu of a degree, a minimum of 4 years’ related experience.
• Excellent attention to detail and problem-solving skills.
• Strong communication and coordination abilities.
• A valid driver’s license with acceptable violation history may be required.

Core Competencies

Demonstrates expertise in billing processes, ensuring timely and accurate invoicing in compliance with contractual agreements and accounting standards. Strong communication and coordination skills are essential for effective client interactions and project management.