Regional Facilities Manager - Brooklyn

AdvantageCare Physicians; New York (NY); Hybride; USD 92 000 - 110 000; Plein temps

Résumé du poste

AdvantageCare Physicians (ACPNY) is a primary and specialty care practice serving the New York metropolitan area with over 30 medical offices. We are seeking a Facilities Manager to oversee the management of facilities for all lines of business within the assigned region, including ACPNY offices and third-party properties.

The role leads the Facilities Management team to deliver services in compliance with local, state, and federal requirements, and to drive cost efficiencies while maintaining

Qualifications

• Bachelor's degree in relevant field such as engineering, architecture, construction, or business management.
• Industry certifications in Facilities, Construction and Project Management preferred.
• Certified affiliations with IFMA, BOMA, ASIS preferred.

Responsabilités

• Manage the delivery of facilities services to assigned portfolio; deliver portfolio management reports as required.
• Act as a primary point of escalation for the business across the assigned region.
• Develop and implement innovative programs and processes that reduce short and long-term operating costs and increase productivity.
• Oversee preventative maintenance to ensure reliability of systems while driving consistency.
• Ensure compliance with all health, safety, environmental and risk management policies and procedures.
• Support business-wide initiatives such as compliance reviews, audits, training programs, etc.; drive implementation of initiatives, processes, etc., at a regional level.
• Oversee delivery of initiatives such as benchmarking, best practices and continuous improvement.
• Collaborate with other teams internally including health services, transportation, security, and network ops (IT).
• Manage the delivery of moves, adds, and changes; support business projects of furniture fixtures & equipment procurement and capital projects; manage small (<$100K) construction projects; act as the area point of escalation.
• Proactively develop and manage business relationships, ensuring that expected service levels are achieved.
• Ensure vendors meet service delivery standards, including documenting and managing scope changes and performance shortfalls.
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors; identify additional efficiency opportunities, consistent with department goals.
• Develop and manage Facility operating budgets for the assigned portfolio(s).
• Track variances and manage within target of agreed budgets, identifying efficiencies and savings where possible.
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identifying additional efficiency opportunities. Manage payments to vendors, complying with all relevant policies & procedures.
• Represent facilities in developing, planning, and supporting the business' annual capital plan for each building, interfacing closely with the business and department representatives.
• Manage and develop a high quality, well-motivated and engaged Facility Management and maintenance team.
• Mentor, train, and support Facilities Managers to enable an environment of teamwork, co-operation, performance excellence and personal success across the portfolio.
• Input weekly Facilities Maintenance staff payroll; manage, approve, and schedule accordingly Facilities Maintenance

Connaissances

Leadership

Facilities Management

Budgeting

Vendor Management

MS Office

Oracle

ADP

Communication

Formation

Bachelor's degree in engineering or related field

Industry certifications in facilities management (IFMA/BOMA/ASIS) preferred

Outils

Oracle

ADP

MS Office

Description du poste

Careers at AdvantageCare Physicians: At AdvantageCare Physicians, our providers and care teams reflect our commitment to population health. Improving the health of our patients is our goal; keeping our patients healthy is our commitment. Using our state-of-the-art electronic medical record (EMR) system, our providers, care teams, and practice administration staff work together to deliver high-quality, comprehensive and convenient care to our patients.

To protect the health and safety of our workforce, members, patients, and the communities we serve, AdvantageCare Physicians require all new employees to be fully vaccinated for COVID-19. Exemption/reasonable accommodations may be granted because of 1) a qualifying medical condition or disability that makes getting the vaccine unsafe for the individual, or 2) objection on the basis of sincerely held religious beliefs and/or practices.

AdvantageCare Physicians (ACPNY) is a primary and specialty care practice serving half a million patients across the New York metropolitan area. With more than 30 medical offices across New York City's five boroughs and Long Island, ACPNY is continually expanding our practice and enhancing our services for communities throughout New York. As we grow, our employees grow with us.

Summary of Position

• Oversee the management of facilities for all lines of business within assigned region, including ACPNY medical offices, as well as third-party relationships within assigned buildings.
  
• Lead the Facilities Management team in the delivery of facility management services for assigned sites in accordance with all local, state, and federal requirements.

Principal Accountabilities

• Manage the delivery of facilities services to assigned portfolio; deliver portfolio management reports as required.
  
• Act as a primary point of escalation for the business across the assigned region.
  
• Develop and implement innovative programs and processes that reduce short and long-term operating costs and increase productivity. Oversee preventative maintenance to ensure reliability of systems while driving consistency.
  
• Ensure compliance with all health, safety, environmental and risk management policies and procedures.
  
• Support business-wide initiatives such as compliance reviews, audits, training programs, etc.; drive implementation of initiatives, processes, etc., at a regional level.
  
• Oversee delivery of initiatives such as benchmarking, best practices and continuous improvement.
  
• Collaborate with other teams internally including health services, transportation, security, and network ops (IT).
  
• Manage the delivery of moves, adds, and changes; support business projects of furniture fixtures & equipment procurement and capital projects; manage small (<$100K) construction projects; act as the area point of escalation.
  
• Proactively develop and manage business relationships, ensuring that expected service levels are achieved.
  
• Ensure vendors meet service delivery standards, including documenting and managing scope changes and performance shortfalls.
  
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors; identify additional efficiency opportunities, consistent with department goals.
  
• Develop and manage Facility operating budgets for the assigned portfolio(s).
  
• Track variances and manage within target of agreed budgets, identifying efficiencies and savings where possible.
  
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identifying additional efficiency opportunities. Manage payments to vendors, complying with all relevant policies & procedures.
  
• Represent facilities in developing, planning, and supporting the business' annual capital plan for each building, interfacing closely with the business and department representatives.
  
• Manage and develop a high quality, well-motivated and engaged Facility Management and maintenance team.
  
• Mentor, train, and support Facilities Managers to enable an environment of teamwork, co-operation, performance excellence and personal success across the portfolio.
  
• Input weekly Facilities Maintenance staff payroll; manage, approve, and schedule accordingly Facilities Maintenance

Qualifications

Education, Training, Licenses, Certifications

• Bachelor's degree in relevant field such as engineering, architecture, construction, or business management.
  
• Industry certifications in Facilities, Construction and Project Management preferred.
  
• Certified affiliations with IFMA, BOMA, ASIS preferred.

Relevant Work Experience, Knowledge, Skills, and Abilities

• 5-8+ years' experience managing multiple properties, including medical office properties, and staff.
  
• Additional experience/specialized training may be considered in lieu of degree.
  
• Willingness to work off shift and weekends as needed to support after-hours work including facility planned and unplanned outages (emergencies); must be available 24/7/365.
  
• Excellent communication skills (verbal, written, presentation, interpersonal) with all types/levels of audience.
  Proven track record/ability to lead, manage, and motivate staff.
  
• Ability to analyze the operation of various site infrastructure systems, determine root causes of problem/malfunctions and take corrective action, both locally and across the portfolio, as required.
  
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook, Teams, etc.), Oracle, and ADP (payroll).
  
• Strong organizational skills and collaborative management style.
  
• Advanced technical knowledge of building systems, Uninterrupted Power Supply, electrical, mechanical, plumbing, HVAC, Fire Life Safety.
  
• Ability to analyze, and interpret legal documents (lease agreements, claims of lien, etc.), technical procedures, and governmental regulations.

Additional Information

• Requisition ID: 1000003378
• Hiring Range: $92,000-$110,000

Pay Disclosure

At AdvantageCare Physicians, we prioritize transparency in our compensation practices. We provide a good faith estimate of the salary range for potential hires, which is based on key factors such as role responsibilities, candidate experience, education and training, internal equity, and market conditions. Please be aware that this estimate doesn't account for geographic differences related to your work location. Typically, new hires may not start at the top of this range, as compensation is tailored to each individual's circumstances. For union positions, salaries will be determined according to the collective bargaining agreement. Join us at AdvantageCare Physicians, where your contributions are valued and supported by fair compensation.

EEOC Statement

We value the diverse backgrounds, perspectives, and experiences of our workforce. As an equal opportunity employer, we consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity, pregnancy, marital status, national origin, disability, veteran status, or any other protected characteristic protected by law.