Region Operations Coordinator

UGI Corporation; Malvern (Chester County); On-site; USD 36,000 - 52,000; Full time

Job summary

AmeriGas Propane, Inc. in Malvern, PA, seeks an administrative coordinator to support the Region Director. You will coordinate communications, scheduling, reporting and administration to free the Director for travel and strategic work.

Responsibilities include serving as the central communications point, maintaining the regional calendar with meetings, trainings, and events, and processing weekly and monthly reports. A high school diploma and strong MS Office skills are required.

Qualifications

• Must be proactive and responsive to issues.
• Experience in AmeriGas or similar operations is preferred.
• Strong MS Office skills and basic office equipment proficiency required.

Responsibilities

• Acts as the Office Supervisor for the Region Director.
• Answer, review, and respond to all incoming calls, emails, and mail.
• Create, maintain and update the Region Director’s scheduling calendar (calls, meetings, trainings, events).
• Prepare and process reports for the Region; manage vendor and district records; assist with budgets and finance.

Skills

Proactive communication

Responsive

Operations knowledge

Office administration

Education

High School Diploma

Tools

Microsoft Office

Job description

When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation’s premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

Applications for this position will be accepted until 08/31/2026.

Posting

Job Summary (Purpose):

To coordinate and provide support for the Region Director in the areas of communications, scheduling, reporting and administration which will allow the Region Director the time needed to travel extensively as they provide support to their Region.

Key Characteristics:

• Position acts as the central communications point for the Region and networks as needed while under minimal supervision from the Region Director.

Duties and Responsibilities:

1.Administration: Acts as the Office Supervisor for the Region Director.

2.Daily Communications: Answer, review, and handle with appropriate response all incoming calls, e-mails, daily mail, etc.

3.Scheduling: Create, maintain and update the Region Director’s monthly scheduling calendar which includes:

• Conference Calls
• Due dates for responses from individuals
• Schedule of meetings/trainings
• Upcoming events

4.Report Processing: Responsible for a variety of reports coming into and going out of the Region on scheduled basis such as:

• Manage the dispenser file for each district and send out notices of updates that are needed
• Maintain record of monthly safety meetings. Retrieve checks on Certificate of Violations on all DOT employees. Compile all meeting each month for the Region and forward. Send out notices for DOT physicals and drivers licenses that will be expiring.
• Compile and compete weekly Contribution Margin reports and forward.
• Contact managers for random Drug & Alcohol testing of the district employees.
• Maintain pricing book for all districts that includes updates and new offers.
• Finance: Review all expense reports and process all payables for Regional office. Assist in annual budgets, spreadsheets, etc. Maintain petty cash.
• Vehicles: As required PM Vehicle Reports.

5.District Support: Supports the districts in Human Resources, Sales, Safety and other areas as needed.

• Human Resources: Send out monthly calendar to managers for employees due annual and mid-year reviews. Review all new hire packets.
• Sales: Type bids, letters, place orders, etc. for Sales Reps in the Region as needed. Create flyers for sales incentives.
• Safety: Set up Monthly Safety Committee conference calls and notify participants. Keep up to date records of training on district employees CETP, Certificate of Violations, etc. Complete payouts for Region Safety Award Program.
• Managers: Assist the manager’s requests for support of projects they have.
• CRRs: Back up support for district CRRs.
• Employees: Assist district employees with any questions related to insurance, policies or practices they may have.

Knowledge, Skills and Abilities:

• Must be proactive and responsive to all issues and concerns.
• Should have at least 5 years in AmeriGas and understand the various district operations.

Education and Experience Required:

• High School Diploma plus ability on all office equipment and have computer skills at an intermediate level using Microsoft office products.
• 5+ years in a fast paced business operation or similar office setting

AmeriGas Propane, Inc.is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

AmeriGas is a Drug Free Workplace. Candidates must be willing to submit to a pre-employment drug screen and a criminal background check. Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with AmeriGas policies. As a federal contractor that engages in safety-sensitive work, AmeriGas cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.

The pay for this position ranges from $32.00 to $32.00, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. Additional compensation may include eligibility to earn a performance-based bonus or commissions on completed sales depending on position.

This is the Company’s good faith and reasonable estimate of the range of compensation for this position as of the time of posting. The Company offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid days off such as parental leave, military leave, vacation/paid time off, sick leave in compliance with state law, as applicable, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.