Region Coordinator

Ameriprise Financial Services, LLC; Edina (MN); Hybrid; USD 54,000 - 75,000; Full time

Job summary

Ameriprise Financial is seeking an experienced Administrative Assistant to support the Regional Vice President and field leadership with calendar management, travel arrangements, meetings, and communications. You will coordinate events and key initiatives, produce internal and external communications, and liaise across corporate offices and regional leadership.

Remote work is considered for qualified candidates.

Qualifications

• Excellent written and verbal communication skills and strong client service orientation.
• Ability to manage multiple priorities in a fast paced enviroment with little or no supervision.
• Proficient with standard business software such as Microsoft Office Suite of tools.
• Ability to maintain confidentiality and privacy.
• Ability to work with all level of employees and advisors.
• Ability to handle/maintain private and confidential information in an appropriate manner.
• Some travel required.
• Must work out of Ameriprise AAG field office or corporate location.

Responsibilities

• Provide principle support for the Field Leader calendar while coordinating with a wide variety of counterparts and business partners.
• Arrange and maintain the Field Leader travel schedule while considering the corporate, region and office calendars.
• Responsible for organizing, supporting and executing on all meetings, events and conference calls with region and corporate office including arranging technical support, agenda preparation, coordination/creation of pre-work and execution/delegation of post meeting tasks.
• Prepare internal/external communications (email, memos, letters, newsletters, recognition, etc.) as directed and on behalf of the Field Leader.
• Function as a liaison to the Field Leader for all levels of the company including executive leadership team members, region leadership and staff.
• Manage, direct and prioritize communications via phone, email and mail for the office of the Field Leader.
• Overall end-to-end ownership of projects; manage all aspects of multiple projects and regional tasks.

Skills

Communication

Multitasking

Microsoft Office

Confidentiality

Professionalism

Stakeholder management

Travel readiness

Education

Associate degree or equivalent

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About Our Company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries, serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

About Our Company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries, serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Job Description

Principal support for the Region Vice President by providing all administrative functions of the region including but not limited to calendar management, travel management, meeting and conference coordination and developing communications. Provide day-to-day coordination and support of region initiatives and project activities to ensure key tasks and deadlines are met. Provide event management and project management support on multiple events and initiatives. If you are not located close to a physical office, remote work is considered for qualified candidates.

Key Responsibilities

• Provide principle support for the Field Leader calendar while coordinating with a wide variety of counterparts and business partners.
• Arrange and maintain the Field Leader travel schedule while considering the corporate, region and office calendars. Prioritize the Field Leader schedule according to the needs of the business.
• Responsible for organizing, supporting and executing on all meetings, events and conference calls with region and corporate office including arranging technical support, agenda preparation, coordination/creation of pre-work and execution/delegation of post meeting tasks. Work with internal/external partners to manage the event process.
• Prepare internal/external communications (email, memos, letters, newsletters, recognition, etc.) as directed and on behalf of the Field Leader. Prepare reports, presentations & materials.
• Function as a liaison to the Field Leader for all levels of the company including but not limited to: corporate office members, executive leadership team members, region leadership and staff.
• Manage, direct and prioritize communications via phone, email and mail for the office of the Field Leader.
• Overall end-to-end ownership of projects. Plan and effectively manage all aspects of multiple projects. Accountable for region business, resolution of critical issues to project, provide leadership to project resources, create and manage the overall project readiness (ELT/RVP 1:1 materials, regional calendar, advisor engagement, lead tracking, region invoice processing and payment).

Required Qualifications

• High school or equivalent

3-5 Years Relevant Experience Required

• Excellent written and verbal communication skills and strong client service orientation
• Ability to manage multiple priorities in a fast paced enviroment with little or no supervision
• Proficient with standard business software such as Microsoft Office Suite of tools
• Ability to maintain confidentiality and privacy
• Ability to work with all level of employees and advisors
• Ability to handle/maintain private and confidential information in an appropriate manner
• Some travel required
• Must work out of Ameriprise AAG field office or corporate location

Preferred Qualifications

• Associate (2-year) degree or equivalent
• Previous financial experience including bill paying and reconciliation
• Previous executive assistant experience
• Visa Sponsorship
• Applicants must have a valid work authorization that does not now, or in the future, require visa, sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $54,400- $74,800 year. We have a pay-for performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exempt

Job Family Group

Business Support & Operations

Line of Business

AAG Ameriprise Advisor Group

AAG Ameriprise Advisor Group

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.