Referrals Manager

ChenMed; Louisiana (MO); On-site; USD 50,000 - 71,000; Full time

Job summary

ChenMed is seeking a Supervisor, Referrals to lead a team of Care Coordinators and ensure high-quality referral management and exceptional patient experience. Primary duties include hiring, coaching, and performance reviews to drive productivity and service excellence.

Candidate should have 5+ years in healthcare referrals, a BA/BS, strong leadership, and data-driven decision-making. Willingness to travel up to 20% with the main location in NOLA and coverage for Houston.

Qualifications

• BA/BS degree in Business, Healthcare Administration or related field required.
• Minimum of 5 years of referral experience in a healthcare setting; 2+ years in a supervisory role.
• Experience with web-based insurance sites and obtaining referrals/authorizations.

Responsibilities

• Supervises a team of Care Coordinators and Lead Care Coordinators to ensure quality referral management and patient experience.
• Monitors operational metrics and coach team members to meet targets.
• Leads team meetings, trainings, and process improvements.

Skills

Leadership

Coaching

Communication

Data analysis

Education

BA/BS in Business or Healthcare Administration

Tools

Microsoft Office Suite

Job description

We’re unique. You should be, too.

We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?

We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.

The Supervisor, Referrals is a subject matter expert on the organization-wide referrals process who leads and supervises a team of Care Coordinators and Lead Care Coordinators. Oversees day-to-day referral operations and resolves escalated issues. Ensures quality referral processing and productivity of team members to meet the needs of the demand within the assigned team and key measures for this leadership role.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

• Directly supervises a team of Care Coordinators and Lead Care Coordinators to ensure quality referral management and exceptional patient experience. Provides full supervisory leadership over the Care Coordinator team, including hiring, onboarding, work assignment, coaching, and conducting performance.

• Exercises independent judgment in evaluating staff performance, determining development plans, and making decisions to enhance team productivity and retention.

• Conducts regular leadership rounding, facilitates structured coaching sessions, and promotes a culture of accountability, empowerment, and service excellence.

• Independently oversees and directs the daily operations of the Care Coordinator, ensuring adherence to Center Playbook standards and Referral operating procedures.

• Uses direction to resolve escalated patient concerns, determines appropriate service recovery actions, and coach team members on communication and service standards.

• Monitors operational metrics, identifies variances, and implements corrective actions without the need for close supervision.

• Monitors referral reports, workflows, and productivity for all team members, benchmarking against expected targets. Distributes reports to team members and discusses results. Identifies when coaching and/or re-training is necessary.

• Conducts regular quality audits of team performance and processes and engages in constructive feedback conversations with team members to identify improvement opportunities.

• Adjusts staff assignments to ensure work is adequately and appropriately distributed and prioritized to meet productivity and quality expectations.

• Leads and facilitates team huddles, meetings and trainings. Trains, coaches, and educates team members on processes, procedures, and practices.

• Administers referral policies and procedures in a consistent and timely manner and implements new processes as directed.

• Contributes to process improvement initiatives and proves development in support of organizational standards and strategies.

• Performs other duties as assigned and modified at manager’s discretion.

KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced-level business and operational acumen, with the ability to interpret data and make informed, independent decisions
• In-depth knowledge and understanding of general/core job-related functions, practices, processes, procedures, techniques and methods
• Extensive experience processing value-based Medicare Advantage referrals and diagnostics; in-depth knowledge of referral processes
• Knowledge and experience with leading a team; strong coaching and mentoring skills
• Demonstrated ability to lead, influence, and develop others in a fast-paced healthcare environment
• Excellent critical reasoning, problem-solving, and risk-assessment skills to address operational challenges
• Exceptional communication and relationship-building abilities for interactions with patients, staff, leaders, and external partners
• Ability to manage multiple priorities, navigate ambiguity, and set direction for the team with minimal supervision
• Strong problem solving, time management, organizational, and analytical skills
• Ability to build strong internal and external relationships with cross-functional teams
• High level of integrity, dependability, and reliability
• Ability to manage change and align with our mission to provide VIP and quality service
• Ability to exercise independent judgment
• Ability to work in a Center a minimum of four days per week
• Proficient skill in Microsoft Office Suite products including Excel, Word, PowerPoint, and Outlook; competent in other systems required for the position
• Ability and willingness to travel locally, regionally and/or nationally, up to 20% of the time; flexible to work evening, weekends and/or holidays as needed. The primary location is in NOLA (incumbent must live there), but they will also cover Houston (requires travel to that Market).
• Spoken and written fluency in English; bilingual preferred
• This job required use and exercise of independent judgment

EDUCATION AND EXPERIENCE CRITERIA:

• BA/BS degree in Business, Healthcare Administration or related field required OR additional experience above the minimum may be considered in lieu of the required education on a year-for-year basis
• A minimum of 5 years of referral experience in a healthcare setting required; a minimum of 2 years in a supervisory/managerial role leading a team of direct reports required. Preference for managing a virtual team
• Experience with web-based insurance sites and obtaining referrals/authorizations for multiple payors required
• Healthcare experience within the Medicare Advantage population strongly preferred.
• Experience working with large data sets and analyzing data to make decisions and improve performance

PAY RANGE:

$49,871 - $71,243 Salary

The posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.

EMPLOYEE BENEFITS

https://chenmed.makeityoursource.com/helpful-documents

We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care.

ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day.

#LI-Onsite