Referral Coordinator (UTHP Med Pulmonary Gateway)

UT Health San Antonio; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

UT Health San Antonio seeks a Referral Coordinator to assist with referrals, authorizations, scheduling, and record keeping in a busy Pulmonary Gateway clinic. Under supervision, you will triage patient inquiries, coordinate intake, and support pre-registration processes for new patients.

The role requires strong communication, excellent organization, and strict adherence to HIPAA guidelines. Associates degree in a health-related field and five years of patient care experience are required.

Qualifications

• Five (5) years experience in patient care setting is required.
• Associate's Degree in a health-related field is required.
• Operate a multi-line telephone system with excellent service.
• Strong organizational skills and attention to detail.
• Establish and maintain effective relationships with patients and staff.
• Adhere to HIPAA confidentiality and guidelines.

Responsibilities

• Triage patient inquiries and physician referrals to coordinate intake and pre-registration.
• Complete clinical assessment via telephone and provide educational information.
• Obtain patient records and demographics; enter data for pre-registration.
• Update patients or physicians about clinical activity.
• Maintain scheduling for residents and faculty.
• Perform all other duties as assigned.

Skills

Multi-line phone

Organizational skills

Interpersonal skills

HIPAA confidentiality

Education

Associate's Degree in health related field

Job description

Referral Coordinator (UTHP Med Pulmonary Gateway)

Hot Job

Trending

Job Description

Under direct supervision, responsible for assisting with coordination of referrals, authorization, scheduling of patients and record keeping.

Responsibilities

• Triage's patient inquiry and physician referral calls to coordinate intake of new patients; completes new patient pre-registration and scheduling.
• Completes clinical assessment based on a phone interview with patient, family members or patient's physician; provides educational information.
• Obtains patient records and full demographic data; enters the information into the computer for pre-registration.
• Updates and relays information to patients or physicians about clinical activity.
• Maintains the schedule for residents and faculty.
• Performs all other duties as assigned.

Qualifications

• Ability to operate a multi-line telephone system while providing excellent service.
• Strong organizational and attention to detail skills.
• Ability to establish and maintain effective working relationship with patients, employees and the public.
• Ability to maintain strictest confidentiality and adherence to all HIPAA guidelines/regulations.

EDUCATION:

Associate's Degree degree in health related field is required.

EXPERIENCE:

Five (5) years experience in patient care setting is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Required Skills

• Five (5) years experience in patient care setting is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

• Job Identification 6785
• Job Category Clinical Programs & Services
• Posting Date 09/30/2026, 02:32 PM
• Apply Before 10/02/2026, 10:00 PM
• Job Schedule Full time
• Organization M9622 - UTHP Med Pulmonary Gateway, M3100 - UTHP UT Health Physicians, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center
• Department M9622 - UTHP Med Pulmonary Gateway