Recruitment Specialist

Housing Works; New York (NY); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

Healthcare plans

PTO 30 days first year

Tuition reimbursement

Job summary

Housing Works in New York is seeking a Recruitment Specialist to support the People Operations team in full-cycle hiring across multiple departments. You will partner with HR, Hiring Managers, and external sourcing partners to attract, screen, and hire qualified talent while ensuring a positive candidate and hiring manager experience.

This role requires an organized, detail-oriented recruiter who thrives on high-volume workflows, accurate data, and regular Excel usage to track activity and

Qualifications

• BA/BS preferred.
• 3–5 years of recruiting experience (full-cycle or high-volume).
• Strong Excel skills for tracking and reporting.
• Excellent organizational, time-management, and follow-up abilities.
• Experience using ATS and HR systems (UKG or similar).

Responsibilities

• Source candidates through ATS, LinkedIn, Indeed, and job boards.
• Screen and hire candidates, coordinating with Hiring Managers.
• Manage high-volume workflows and candidate data in Excel.
• Support onboarding and offer coordination with HR.
• Maintain weekly recruitment activity tracking and reporting.
• Ensure compliance with employment laws and internal guidelines.

Skills

Excel

ATS platforms

Microsoft Office

Organization

Time management

Education

BA/BS preferred

Job description

Compensation Range: $60,000 – $66,300 annually, commensurate with experience

The Recruitment Specialist is a full-cycle recruiting professional within the Housing Works People Operations team, responsible for supporting hiring efforts across multiple departments. This role partners closely with Human Resources, Hiring Managers, and external sourcing partners to attract, screen, and hire qualified talent while ensuring a positive candidate and hiring manager experience.

This position is ideal for an organized, detail-oriented recruiter with solid recruiting experience who is comfortable managing high-volume workflows, maintaining accurate data, and using Excel regularly to track recruitment activity and outcomes.

Key Responsibilities

Talent Sourcing & Outreach

• Source candidates using ATS platforms, LinkedIn, Indeed (including sponsored postings), CUNY job boards, and other recruitment channels
• Support outreach efforts with external partners, workforce programs, schools, and community organizations
• Conduct cold outreach and candidate engagement to build and maintain recruitment pipelines
• Identify and participate in job fairs, recruitment events, and networking opportunities
• Document weekly sourcing, outreach efforts, and results for tracking and review

Resume Review, Screening, Interviews

• Review, screen, and document 30–40 resumes per week
• Conduct a minimum of 15 phone screenings per week using structured interview questions
• Coordinate candidate selection with Hiring Managers and People Operations partners
• Schedule interviews using Scheduling Assistant and manage interview logistics
• Coordinate individual and group interviews as needed
• Follow up with hiring managers for interview feedback and next steps
• Ensure recruiting activities follow applicable employment laws and internal guidelines
• Retrieve hiring requests through Salesforce and open requisitions as needed
• Communicate clearly with Hiring Managers regarding role requirements, candidate status, and timelines
• Support candidates through reference checks, clearances, and pre-employment steps
• Assist with offer and hiring coordination in partnership with HR
• Serve as a point of contact for candidates throughout the interview and hiring process

Recruitment Tracking, Excel and Reporting

• Maintain organized Excel spreadsheets to track:
• Open roles and hiring status
• Resume flow, screenings, interviews, and candidate outcomes
• Recruitment pipelines and sourcing activity
• New hire status and documentation
• Keep a shared, up-to-date candidate tracker with clear next steps and disposition reasons
• Prepare a weekly recruitment activity summary including resumes reviewed, screenings, interviews, and hires
• Ensure recruitment data is accurate, timely, and well organized

Onboarding and New Hire Support

• Coordinate onboarding steps and ensure required documentation is completed
• Assist with preparing and submitting new hire paperwork within established timelines
• Track compliance and onboarding requirements prior to start date
• Send start-date communications to new hires and hiring managers
• Assist with orientation logistics, ID cards, onboarding schedules, and training coordination
• Conduct check-ins with new hires during their initial onboarding period
• Track 30/60/90-day check-ins or evaluations and notify supervisors as needed
• Identify opportunities to improve recruitment efficiency and candidate experience
• Bring new sourcing ideas and recruitment strategies to supervision and team meetings
• Support People Operations initiatives and recruitment projects as assigned
• Perform additional duties as needed to support hiring and onboarding processes

Job Requirements

• BA/BS preferred
• 3–5 years of recruiting experience (full-cycle or high-volume preferred)
• Strong Excel skills required for tracking, reporting, and organization
• Excellent organizational, time-management, and follow-up skills
• High attention to detail and ability to manage multiple priorities
• Experience using ATS platforms and HR systems (UKG or similar preferred)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to travel locally for recruitment events or meetings as needed

Benefits

We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion based on your salary. Staff begin accruing PTO immediately for a total of up to 30 days earned in the first year. We also offer an educational benefit available for tuition loan reimbursement, tuition costs, and textbooks.

Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics, in compliance with federal, state, and local laws. Housing Works does not request prior salary information during the hiring process.

Housing Works requires employees working in our Health Services division to be fully vaccinated against COVID‑19, unless approved for a legal accommodation. For accommodation requests, please contact Human Resources.

Founded in 1990, Housing Works is committed to AIDS advocacy and operates health services, harm reduction programs, and social enterprises, including thrift shops and the Bookstore Café. Learn more at www.housingworks.org.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.