Recruitment and Admissions Associate

University of North Texas; Fort Worth (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

The University of North Texas Health Science Center in Fort Worth is seeking a Recruitment/Admissions Associate to support the Recruitment Director in planning, developing, organizing, implementing, evaluating and directing recruitment initiatives and assisting with the overall operations of the recruitment team.

You will provide customer service to prospective applicants and current students through email, phone, mail, and in-person interactions.

Qualifications

• Bachelor's degree and one year related experience, or any equivalent combination of education and experience.
• Excellent oral and written communication skills and ability to interact with diverse groups.
• Willingness and ability to travel locally and throughout Texas.

Responsibilities

• Develops relationships with Advisors at various higher education institutions.
• Assist Recruitment Director and Admissions Assistant Director in planning, developing, organizing, implementing and directing recruitment activities.
• Maintains computerized records of prospective students and generates timely reports.
• Support recruitment procedures, database management, and administrative duties.
• Ensure brochures are readily available and distributed to prospective students.
• Assist in overall operations of the recruitment team.

Skills

Communication

Public speaking

Interpersonal skills

Webinar software

Travel planning

Education

Bachelor's degree

Tools

MS Office

Webinar software

MS Excel

Job description

Employee Classification: Recruitment/Admss Associate

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Enrollment Management

Salary: Commensurate with experience, with a minimum of $42,000 per year

FTE: 1.000000

Retirement Eligibility: TRS Eligible

Department Summary

The Division of Enrollment Management within the University of North Texas Health Science Center encompasses Admissions & Recruitment, Financial Aid and Student Records & Enrollment. This team assists students from the beginning of their academic journey through their degree completion at UNT Health.

Position Overview

The Department of Admissions and Recruitment at UNT Health is seeking a Recruitment/Admissions Associate to join our team. This position supports the Recruitment Director in planning, developing, organizing, implementing, evaluating, and directing recruitment initiatives and assists with the overall operations of the recruitment team. The Recruitment/Admissions Associate provides exceptional customer service to prospective applicants and current students, responds promptly to inquiries and requests, and assists students throughout the admissions and application process through email, telephone, mail, and in-person interactions. The position develops and maintains relationships with advisors at various higher education institutions and represents UNT Health at college fairs, recruitment events, and other outreach activities throughout the DFW area, across Texas, and at out-of-state institutions.

Travel is a significant component of this position. The Recruitment/Admissions Associate will regularly travel throughout the DFW area, across the State of Texas, and to out-of-state institutions to represent UNT Health at college fairs, recruitment events, campus visits, and other outreach opportunities. The position is responsible for coordinating travel arrangements and logistics associated with recruitment activities, including utilizing a department travel card to arrange and manage rental vehicles, hotel accommodations, and flights. This includes planning travel itineraries, coordinating transportation and lodging, maintaining accurate travel documentation and receipts, and ensuring travel arrangements align with department guidelines and recruitment schedules.

The Recruitment/Admissions Associate also assists the Director with recruitment procedures, general administration, database management, reporting, and maintaining accurate computerized records of prospective students and institutional contacts. The position coordinates and conducts tours for prospective applicants, ensures recruitment materials and brochures are readily available and distributed as requested, and follows up with prospective applicants and current students in a timely and professional manner. The position also helps coordinate recruitment events, supports recruitment marketing efforts, and leads outreach and recruitment initiatives with top feeder schools and other key higher education partners. Additionally, the Recruitment/Admissions Associate participates as a member of the Ambassador Task Force and assists with developing and strengthening partnerships that support the university's enrollment and recruitment goals. The Recruitment/Admissions Associate is expected to contribute to a positive and welcoming recruitment experience while supporting the department’s goals and initiatives. Other duties may be assigned as needed.

Minimum Qualifications

Bachelor's degree and one year related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Excellent oral and written communication skills.
• Ability to speak to both large and small groups of people.
• Ability to speak to and interact with individuals from various backgrounds.
• Ability to utilize Webinar software.
• Ability to travel locally and throughout the state of Texas for recruitment and training purposes.
• Ability to work occasional weekends (Saturday).
• Ability to report to work early.
• Ability to fly on a commercial airline.
• Ability to project and plan travel expenses.
• Ability to track and report all travel expenses.
• Ability to document accurate recruitment data.
• Ability to track and document work hours for transmission to director and/or Payroll.

Preferred Qualifications

• One year related experience, events management experience, or higher education experience.
• Previous experience in higher education, transfer student admission.
• Previous experience reviewing admission applications.
• Previous territory management experience, experience in the greater DFW metro area.
• Previous experience with early assurance programs.
• Excellent detail oriented individual.
• Excellent multitasking abilities.
• Excellent scheduling and event coordinating abilities.
• Excellent technology skills.
• Demonstrate Excellent working knowledge of MS Office Suite, particularly Excel, Word, PowerPoint, Outlook.

Job Duties

• Develops relationships with Advisors at various Higher Education institutions.
• Responsible for assisting the Recruitment Director, Admissions Assistant Director in planning, developing, organizing, implementing, evaluating and directing all phases of recruitment.
• Maintains computerized records of prospects, and contact persons and produces timely reports using the information in the data base.
• Assists the Director in several duties related to recruitment procedures, maintaining the database of all the information related to the admissions, general administration and relevant management, reporting, etc.
• Ensures that brochures are readily available on request and sent out to prospective students upon request.
• Assists in the overall operations of the recruitment team.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Operating motor vehicles or heavy equipment.
• Sedentary work that primarily involves sitting/standing.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday – Friday, 8:00am-5:00pm, with occasional evenings or weekends as required for divisional events.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.