Recruiting Program Manager

Notion; California (MO); On-site; USD 140,000 - 195,000; Full time

Job summary

Notion is seeking a Recruiting Program Manager to design, build, and scale systems that power how we hire. This role collaborates with Recruiters, Recruiting Operations, People Operations, and senior leadership to drive major initiatives.

Based in San Francisco or New York City, you will help define interview standards, onboarding for recruiters, and cross-functional playbooks to bring clarity and momentum to talent strategy.

Qualifications

• 5+ years of program management or recruiting operations experience.
• Ability to move fast in a cross-functional environment.
• Experience with AI, building agents or tools is a plus.
• Excellent communication and stakeholder management.
• Proven ability to work autonomously and handle sensitive work.

Responsibilities

• Design interviewer systems, training, measurement of effectiveness, and calibration.
• Manage interviewer pool health and AI interview formats at scale.
• Coordinate recruiting team onboarding and enablement programs.
• Support specialty hiring programs including internal mobility and M&A.
• Build cross-functional playbooks and infrastructure for consistent hiring.

Skills

5+ years program management

High agency

Builder mentality

Strong AI skills

Strong project management

Discretion & judgment

Analytical instincts

Great written & verbal comms

Job description

Who We Are

Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About the Role

Notion is looking for a Recruiting Program Manager to help design, build, and scale the systems and programs that power how we hire. This is a role for someone who moves fast, takes ownership, and doesn't wait to be told what to do — someone who operates with both strategic altitude and operational precision, and knows how to bring clarity and momentum to complex cross-functional work.

We're at an inflection point in how we think about recruiting at Notion, and this role sits at the center of it. You'll partner closely with Recruiters, Recruiting Operations, People Operations, and senior leadership to drive some of our highest-priority initiatives — building the programs and processes that define how Notion finds, evaluates, and brings in exceptional talent.

This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

What You'll Achieve

The scope of this role will evolve with the team's highest priorities. Some examples of what you might work on:

• Interviewer systems and efficacy — design the systems, structures, and standards that make Notion's interviewing reliably great: how we train interviewers, how we measure their effectiveness, how we calibrate quality over time, and how we continuously raise the bar; this includes programs like Interviewer 101, Hiring Manager Training, and functional interviewer certifications tailored to specific teams

• Interviewer pool health — own the systems and strategy behind how we maintain a healthy, well-mapped interviewer pool, manage AI and experimental interview formats, and keep quality high at scale

• Recruiting team onboarding and enablement — build and run programs that get new recruiters up to speed quickly and keep the team operating at a high level

• Specialty hiring programs — provide program management support for specialized hiring motions like internal mobility, M&A integration, and other high-priority strategic initiatives

• Cross-functional playbooks and infrastructure — build the processes, communications, and coordination frameworks that help Recruiting run with more consistency, clarity, and scale

Skills You'll Need to Bring

• 5+ years of relevant experience in program management, recruiting operations, or a highly cross-functional role in a fast-moving environment

• High agency — you move fast, take ownership end-to-end, and don't wait for perfect information or explicit direction to get started. Ambiguity doesn't scare you.

• Builder mentality — you're most energized when creating something new or improving something that doesn't yet work well

• Strong AI skills — think beyond generative AI. We're looking for folks with hands-on experience building custom agents, skills, etc and have taught them to others. You're genuinely excited about using AI to change how a core business function works

• Strong project management skills — you can lead complex initiatives from scoping through execution, managing stakeholders, timelines, and competing priorities along the way; you're equally comfortable driving short-term sprints and stewarding long-range programs that evolve over months or years

• Proven ability to operate with discretion and high judgment on sensitive or high-profile work

• Strong analytical instincts — you use data to evaluate program health, spot patterns, and make informed decisions

• Outstanding written and verbal communication — you tailor your message to the audience and create clarity across all levels of the organization

Nice to Haves

• Experience with recruiting program management workstreams through different stages of recruiting evolution

• You use Notion and love it — you get what we're building

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $140,000 - $195,000 per year.

#LI-Onsite

A Note on AI

You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on.

Equal Opportunity & Accommodations

We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.