Recruiting Operations Coordinator

Kiewit; Omaha (NE); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Retirement plans with matching

Paid time off

Wellness & employee assistance program

Job summary

Kiewit is seeking an Entry Level Recruiting Coordinator to support the Shared Services recruiting team in aligning best practices for talent attraction and acquisition. This in‑office role requires scheduling, candidate sourcing, and strong administrative support across multiple offices in North America.

You will coordinate interviews, assist recruiters, and maintain relationships with candidates and managers while ensuring compliance with DOL and EEOC requirements.

Qualifications

• 1–3 years working in recruiting, human resources, administrative support, or related field.
• High school diploma or GED equivalent required.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills, with ability to communicate effectively with people at all levels of the organization.
• Ability to develop and maintain collaborative working relationships within and across groups; work toward solutions that benefit all involved parties.

Responsibilities

• Schedule candidate interviews and travel across North America using Outlook and Concur; coordinate with Hiring Managers across time zones.
• Candidate sourcing support for various roles across the organization.
• Provide administrative and office support to multiple recruiters in a fast-paced, professional environment.
• Arrange and coordinate meetings in person and via Microsoft Teams, scheduling conference rooms as needed.
• Build and maintain effective working relationships with peers, managers, candidates and customers.
• Communicate directly with each Recruiter to support talent attraction and acquisition efforts.
• Work with candidates to ensure they feel informed and supported through the process.
• Utilize job boards to source candidates for open positions.
• Post job requisitions, review applications and process offers as requested by TA Advisors.
• Ensure compliance with federal, state, and local regulatory agencies (DOL, EEOC).

Skills

Communication

Time management

Organizational skills

Customer service

Teamwork

Education

High school diploma or GED

Bachelor's degree (bonus)

Tools

SAP SuccessFactors

Paradox

SharePoint

Concur

Microsoft Teams

Microsoft Office

Job description

Requisition ID: 182312

Job Level: Entry Level

Home District/Group: DHO HR Operations

Department: Administration

Market: Corporate Home Office

Employment Type: Full Time

Position Overview

As a Recruiting Coordinator, you will help our Shared Services recruiting team focused on aligning and improving best practices of talent attraction and talent acquisition across the Kiewit Organization to drive increased efficiencies, improve customer experience, and reduce cost. In this role, you will be responsible for taking direct ownership of successful internal and external customer relationships through effective planning and execution of a variety of support functions focused on bringing best practices and resources together in the most efficient and effective manner.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too.

District Overview

HR Operations is an integral partner and service provider at Kiewit. In recent years, we have gone from decentralized HR groups to a unified, shared service team, with various HR Centers of Excellence. Our vision is to be a best-in-class international HR organization.

Location

This position is available for candidates in our Omaha, NE, Lenexa, KS or Houston, Texas office. This is a full time in office role.

Responsibilities

• Schedule candidate interviews and travel utilizing Outlook and Concur, coordinating with Hiring Managers in various time zones across North America
• Candidate sourcing support for various roles across the organization
• Provide administrative and office support to multiple recruiters in a fast-paced, high-performing, professional environment
• Arrange and coordinate meetings in person and via Microsoft Teams, scheduling conference rooms as needed
• Build and maintain effective working relationships with peers, managers, candidates and customers
• Communicate directly with each Recruiter to support their talent attraction and talent acquisition efforts
• Work with candidates to ensure they feel informed and supported through the entire recruiting process
• Utilize job boards to source candidates for open positions
• Post job requisitions, review applications and process offers as requested by TA Advisors
• Ensure Compliance with all federal, state, and local regulatory agencies, such as Department of Labor (DOL) and equal Employment Opportunity Commission (EEOC)

Qualifications

• 1-3 years working in recruiting, human resources, administrative support, or related field
• High school diploma or general education degree (GED) equivalent required
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills, with the ability to communicate effectively with people at all levels of the organization
• Ability to develop and maintain collaborative working relationships within and across groups work towards solutions that benefit all involved parties
• Strong customer service orientation, with focus on continuous improvement
• Strong time management, with ability to establish priorities and maximize timely and quality output
• Strong administrative skills and task orientation, with strong sense of urgency
• Strong computer skills with ability to quickly learn and adapt to new technology
• Extremely organized and detail-oriented, with ability to solve problems independently
• Ability to thrive in a fast-paced, multi-tasking environment with competing priorities
• Ability to work well independently and as part of a team
• Strong interpersonal skills, with ability to gain trust and respect of others
• Ability to demonstrate appropriate professionalism and emotional intelligence
• Energetic, motivated self-starter who takes initiative to get things done
• Ability to respond to work requests on nights and weekends as needed
• Ability to travel occasionally for team meetings, trainings, and other events

Bonus Points

• Bachelor's degree in Business, Human Resources, or related field
• Experience working with social media including Linkedln
• Experience working with SAP SuccessFactors, Paradox, SharePoint, Concur, Microsoft Teams

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.