Recruiting Operations Coordinator

Field Ai; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Field AI is seeking a Recruiting Operations Coordinator to scale hiring operations across the company. This role goes beyond scheduling, acting as the Lever power-user to own recruiting workflows, data integrity, and candidate experience.

You will coordinate interview loops across teams and time zones, optimize ATS workflows, build scalable processes, and partner with recruiters, HR, and hiring managers to ensure a fast, high‑quality candidate journey.

Qualifications

• 2–4+ years of recruiting coordination or talent operations in a high-growth environment.
• Deep hands-on Lever experience, including workflows, scheduling, reporting, data hygiene.
• Exceptional scheduling abilities across complex calendars and stakeholders.
• Strong operational rigor and obsessive attention to detail.
• Experience supporting technical recruiting teams and fast-paced hiring environments.
• Excellent written and verbal communication skills.

Responsibilities

• Own end-to-end interview scheduling across multiple teams, functions, and time zones
• Coordinate complex onsite, virtual, executive, and panel interview loops with speed and precision
• Deliver a high-touch, white-glove candidate experience throughout the entire journey
• Manage interview logistics, travel, confirmations, candidate communications, and last-minute changes calmly and professionally
• Ensure interviewers and hiring teams are fully prepared with schedules, scorecards, and interview context
• Partner closely with recruiters throughout the full candidate journey and serve as a liaison between recruiting and onboarding to ensure a seamless hiring experience

Skills

Lever experience

Scheduling

Recruiting coordination

Data hygiene

Communication

Problem-solving

Tools

Google Workspace

Slack

Notion

Job description

Who are We?

Field AI is transforming how robots interact with the real world. We are building risk‑aware, reliable, and field‑ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data‑driven approaches or pure transformer‑based architectures, and are charting a new course, with already‑globally‑deployed solutions delivering real‑world results and rapidly improving models through real‑field applications.

Learn more at https://fieldai.com.

Location: Irvine, CA

About the Role

FieldAI is looking for a highly organized, systems‑minded, and execution‑focused Recruiting Operations Coordinator to help scale world‑class hiring operations across the company.

This is not a traditional scheduling‑only coordinator role. We are specifically looking for someone who is a true Lever power‑user and can own the operational backbone of recruiting while also delivering an exceptional candidate experience.

You will serve as the operational engine behind recruiting at FieldAI — managing complex interview coordination, optimizing ATS workflows, maintaining pristine recruiting data, and helping build scalable hiring infrastructure as we grow rapidly.

The ideal candidate thrives in high‑velocity environments, obsesses over details, anticipates problems before they happen, and genuinely enjoys building efficient recruiting systems that enable teams to hire exceptional talent quickly.

This role is highly cross‑functional and visible, partnering closely with recruiters, hiring managers, executives, HR, and candidates across the company.

What You’ll Do

Recruiting Coordination & Candidate Experience

• Own end‑to‑end interview scheduling across multiple teams, functions, and time zones
• Coordinate complex onsite, virtual, executive, and panel interview loops with speed and precision
• Deliver a high‑touch, white‑glove candidate experience throughout the entire journey
• Manage interview logistics, travel, confirmations, candidate communications, and last‑minute changes calmly and professionally
• Ensure interviewers and hiring teams are fully prepared with schedules, scorecards, and interview context
• Partner closely with recruiters throughout the full candidate journey and serve as a liaison between recruiting and onboarding to ensure a seamless hiring experience

ATS Ownership & Recruiting Operations

• Serve as a primary owner and administrator of Lever, ensuring clean workflows, accurate data integrity, and operational excellence
• Build, optimize, and maintain interview stages, workflows, templates, forms, scorecards, tags, and reporting structures, in collaboration with Recruiters
• Partner with Recruiters and HR to improve ATS architecture, automation, reporting, and process scalability
• Audit recruiting data regularly to maintain accuracy, compliance, and operational consistency
• Identify inefficiencies and proactively implement process improvements that increase recruiter and hiring manager velocity
• Support recruiting analytics, pipeline reporting, and hiring funnel visibility

Process Optimization & Program Support

• Help design and operationalize scalable recruiting processes for a fast‑growing organization
• Coordinate debriefs, hiring calibrations, and offer approval workflows
• Create and maintain recruiting documentation, playbooks, and operational SOPs
• Assist with recruiting programs, onboarding coordination, employer branding initiatives, and recruiting events as needed
• Partner cross‑functionally with Finance, IT, Legal, and HR to support seamless hiring execution

What You Bring

• 2‑4+ years of recruiting coordination, recruiting operations, or talent operations experience in a high‑growth environment
• Deep hands‑on experience with Lever, including workflow management, scheduling operations, reporting, data hygiene, and ATS process optimization
• Exceptional scheduling and coordination abilities across complex calendars and stakeholders
• Strong operational rigor and obsessive attention to detail
• Experience supporting technical recruiting teams and fast‑paced hiring environments
• Excellent written and verbal communication skills
• Ability to prioritize dynamically and maintain composure under pressure
• Strong judgment, professionalism, and candidate‑facing presence
• High ownership mentality with a proactive, problem‑solving mindset
• Comfortable working in ambiguity and building processes from scratch

What Sets You Apart

• Experience supporting engineering, robotics, AI, autonomy, or deep‑tech hiring
• Experience at an early‑stage startup or hypergrowth company
• Familiarity with Google Workspace, Slack, Notion, and workflow automation tools
• Experience building recruiting dashboards, reports, or operational metrics
• Interest in robotics, AI, autonomous systems, or frontier technologies

Why Join Field AI?

We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.

You will have the opportunity to work with a world‑class team that thrives on creativity, resilience, and bold thinking. With a decade‑long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self‑Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.

Be Part of the Next Robotics Revolution

To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.

We are headquartered in always‑sunny Irvine, Southern California and have US based and global teammates.

Join us, shape the future, and be part of a fun, close‑knit team on an exciting journey!

We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.