Recruiting Coordinator (Temp)

Lightmatter; Mountain View (CA); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Equity grants

Hybrid workplace

Paid time off

Job summary

Lightmatter, a California-based AI data center photonics company, is seeking a Recruiting Coordinator to support rapid growth by orchestrating the interview process across time zones and teams. You will own scheduling end-to-end, manage calendars, coordinate both virtual and in-person interview loops, and ensure a smooth candidate experience from initial contact to offer.

We value high ownership, strong communication, and comfort with ATS tools like Greenhouse; hybrid work in Mountain View

Qualifications

• 2+ years of experience scheduling a high volume of interviews.
• Ability to coordinate across multiple time zones while maintaining a professional candidate experience.
• Experience managing multiple concurrent hiring pipelines and adapting to shifting schedules.

Responsibilities

• Own end-to-end scheduling for a high volume of candidate interviews and debrief meetings across all hiring stages.
• Coordinate complex virtual and in-person interview loops spanning multiple time zones with accurate links and context.
• Manage real-time calendar conflicts and last-minute reschedules to keep the process moving smoothly.
• Serve as the logistical point of contact between candidates and internal teams, ensuring a seamless experience from first touchpoint to offer.
• Partner with recruiters to audit scheduling workflows and improve templates or tooling.
• Orchestrate a polished day-of experience for every candidate with live support and clear information.
• Uphold a high-ownership mindset and support the team to maintain hiring quality.

Skills

High-volume scheduling

Cross-team coordination

Strong written/verbal communication

Process optimization

Education

Bachelor degree

Tools

Greenhouse

GoodTime

Calendly

Job description

Lightmatter is leading the revolution in AI data center infrastructure, enabling the next giant leaps in human progress. The company invented the world’s first 3D-stacked photonics engine, Passage™, capable of connecting thousands to millions of processors at the speed of light in extreme-scale data centers for the most advanced AI and HPC workloads.

Lightmatter raised $400 million in its Series D round, reaching a valuation of $4.4 billion. We will continue to accelerate the development of data center photonics and grow every department at Lightmatter!

If you're passionate about tackling complex challenges, making an impact, and being an expert in your craft, join our team of brilliant scientists, engineers, and accomplished industry leaders.

Lightmatter is (re)inventing the future of computing with light!

We’re looking for a Recruiting Coordinator to be the engine behind Lightmatter’s rapid growth. We are scaling fast, and we need a logistics expert who can navigate the complexities of our interview process with speed and precision. As a key representative of our brand during the scheduling phase, you will ensure that every engineer, technologist, and professional has a positive and organized experience. You will play a vital role in helping Lightmatter assemble the world-class talent needed to build the future of photonic-based computing.

Responsibilities

• Own end-to-end scheduling for a high volume of candidate interviews and debrief meetings across all hiring stages, from phone screens to final rounds.
• Coordinate complex virtual and in-person interview loops spanning multiple time zones while keeping appropriate stakeholders informed while ensuring every participant has confirmed availability, has accurate links, and necessary context ahead of each session.
• Manage real-time calendar conflicts and last-minute reschedules with speed and composure, keeping the hiring process moving without disruption.
• Serve as the logistical point of contact between candidates and internal teams, delivering a seamless, professional experience from first touchpoint to offer.
• Partner with recruiters to continuously audit and improve scheduling workflows, update email templates, identify opportunities to introduce smarter tooling or eliminate manual steps.
• Orchestrate a polished "day-of" experience for every candidate, confirming access, surfacing the right information, and providing live support so no one walks into an interview unprepared.
• Bring a high-ownership mindset to the role, stepping in to support the team when requested and upholding the quality of the hiring mission.

Qualifications

• 2+ years of experience in high-volume interview scheduling, managing 50+ interviews per week in a fast-paced, tech-focused environment.
• Proven ability to coordinate across multiple zones while maintaining scheduling accuracy and a professional candidate experience.
• Track record of managing multiple concurrent hiring pipelines, prioritizing effectively and adapting quickly when schedules shift.
• Tech-savvy with the ability to learn new tools rapidly; comfortable working across ATS platforms (e.g., Greenhouse), scheduling software (e.g., GoodTime, Calendly), and video conferencing tools.
• Strong written and verbal communication skills, direct, polished, and capable of representing the company well in every candidate interaction.
• Service-oriented approach with demonstrated success delivering a high-quality experience to both candidates and internal stakeholders under time pressure.
• Natural process optimizer who actively looks for ways to reduce manual lift and improve scheduling reliability.

Preferred Qualifications

• Bachelor degree.
• Demonstrated ability to work autonomously, exercising sound judgment when recruiters or hiring managers are unavailable.
• Familiarity with Greenhouse or similar ATS and scheduling automation platforms.
• Curiosity about technology and how photonic technology is reshaping AI infrastructure and high-performance networking.

We offer competitive compensation. The base salary range for this role determined based on location, experience, educational background, and market data.

Hourly Range: $35 USD - $38 USD

Benefits

• Comprehensive Health Care Plan (Medical, Dental & Vision)
• Retirement Savings Matching Program
• Life Insurance (Basic, Voluntary & AD&D)
• Generous Time Off (Vacation, Sick & Public Holidays)
• Paid Family Leave
• Short Term & Long Term Disability
• Training & Development
• Commuter Benefits
• Flexible, hybrid workplace model
• Equity grants (applicable to full-time employees)

Benefits eligibility may vary depending on your employment status and location.

Lightmatter recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.

Export Control

Candidates should have capacity to comply with the federally mandated requirements of U.S. export control laws.