Recruiting Coordinator - Contract

Hinge Health; San Francisco (CA); Remote; USD 39,000 - 50,000; Full time

Job summary

Hinge Health is seeking a Recruiting Coordinator to streamline interview scheduling, candidate communication, and calendar management. You will partner with Talent Partners and hiring teams to ensure timely, accurate updates and smooth interview logistics across multiple time zones.

The role focuses on creating a respectful, organized candidate experience and supporting recruiting operations, including reference checks and process improvements as needed.

Qualifications

• Experience coordinating interviews and communicating with candidates.
• Strong organization and attention to details across time zones and calendars.
• Clear, professional written and verbal communication with discretion.

Responsibilities

• Coordinate interviews across calendars and time zones; reschedule within 24 hours.
• Maintain candidate experience with timely, accurate updates and next steps.
• Set up interview plans in Ashby with recruiters and hiring managers.
• Keep Ashby records up to date and follow confidentiality workflows.
• Support reference checks and background verification coordination as needed.
• Identify friction points and propose practical improvements for candidates and teams.

Skills

Recruiting coordination

Interview scheduling

Candidate communication

Time zone management

Google Workspace

Process improvement

Job description

The Opportunity

Every interaction in our hiring process shapes a candidate’s impression of Hinge Health. As a Recruiting Coordinator, you’ll help make that experience welcoming, clear, and respectful, from the first interview invitation through every schedule change. By keeping candidates informed and interview logistics on track, you’ll help Talent Partners and hiring teams deliver a thoughtful, well-organized hiring process.

What You’ll Do

• Coordinate interviews across multiple calendars, time zones, and formats, including rescheduling when plans change; complete interview scheduling within 24 hours of receiving a Talent Partner’s request.

• Create an exceptional candidate experience through warm, respectful, and timely communication. Set expectations clearly, share accurate schedules and next steps, and help candidates feel prepared before, during, and after interviews.

• Set up and maintain interview plans in Ashby with Talent Partners and hiring managers, including interviewer assignments, candidate-facing details, and feedback forms.

• Keep candidate records, stages, and scheduling details accurate and current in Ashby; follow established workflows for sensitive or confidential searches.

• Help interviewers and hiring teams stay prepared by confirming logistics, resolving scheduling conflicts, and sharing updates with the right people.

• Support additional recruiting operations as needed, which may include reference-check coordination, background-verification steps, and new-hire handoff tasks.

• When reference-check coordination is assigned, schedule calls the same day reference availability is received.

• Notice recurring points of friction and suggest practical ways to make coordination smoother for candidates and teammates.

What You’ll Bring

• At least 1 year of recruiting coordination experience, including interview scheduling and candidate communication.

• Strong organization and follow-through, with care for details such as time zones, names, links, and calendar settings.

• Clear, professional written and verbal communication, and good judgment when handling sensitive information.

• Comfort managing changing priorities and solving time-sensitive logistics calmly.

• Working knowledge of Google Workspace, especially Gmail, Calendar, Docs, and Sheets.

• Curiosity about how recruiting works and a willingness to learn new systems and improve processes.

Nice to Have

• Experience with an applicant tracking system such as Ashby, Greenhouse, or Lever.

• Experience coordinating interviews or managing complex calendars.

• Familiarity with Slack and Zoom.

• Experience in a fast-moving organization.

• Experience using AI-enabled tools to streamline coordination or draft communications, with attention to accuracy, privacy, and human review.

This is a contract position for 6 months

How You’ll Work

You’ll work closely with Talent Partners, hiring managers, interviewers, and candidates. Success means candidates feel informed and respected, know what to expect, and receive timely updates when plans change. Interview teams have the information they need, and recruiting details are handled accurately and consistently.

About Hinge Health

At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 60+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,800 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com.

Culture & Engagement

Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter.

By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy.