Recruiting Coordinator

Rippling, Inc.; United States; Remote; USD 54,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

HSA

Life insurance

Disability coverage

Paid time off

Parental leave

Job summary

TopDog Law is a fully remote, nationally scaling personal injury firm seeking a Recruiting Coordinator to support ATS/HRIS administration, draft offers, and back our internship program. You’ll work across law and business org tracks in a fast-moving environment, ensuring data integrity and smooth candidate progression.

You will collaborate with recruiters, manage multiple open roles, and help build a scalable hiring engine while maintaining high standards of accuracy and communication across the

Qualifications

• 1–3 years in recruiting coordination or onboarding.
• Experience with at least one ATS/HRIS (Rippling/Greenhouse/Lever/Ashby).
• Hands-on experience drafting or administering offer letters/templates.
• Excellent written and verbal communication.

Responsibilities

• Support ATS and HRIS administration (Rippling) — data, config, upkeep.
• Draft offer letters and track signature/start dates.
• Support internship program coordination and onboarding logistics.
• Manage high-volume recruiting admin across multiple roles.
• Maintain data integrity across ATS and Rippling; flag gaps.
• Partner with recruiters to move candidates through the pipeline.

Skills

Recruiting coordination

ATS/HRIS experience

Offer letters drafting

Attention to detail

Communication

Time zone MST/CST

Tech-savvy

Tools

Rippling

Greenhouse

Lever

Ashby

Job description

TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth — owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike.

Over the past three years, we've grown 2‑3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale — intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability.

We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here.

The Opportunity

TopDog Law's Talent Acquisition team is looking for a Recruiting Coordinator to be the operational backbone of our hiring engine. This role is built for someone who is interested in a career in talent acquisition, HR, or a people team — you'll support ATS and HRIS administration, draft offer letters, and support our internship program. If you're detail-obsessed, tech-savvy, and energized by high-volume, fast-moving work, this is the perfect entry point into building a career in TA.

What You Will Own

• Support ATS and HRIS (Rippling) administration — managing candidate and employee data, system configuration, and day-to-day upkeep
• Draft offer letters from template, route them for signature, and track close dates and start dates with precision
• Support the 2027 internship program — coordinating job postings, scheduling, onboarding logistics, and communication with hiring managers across Law and Business Org tracks
• Manage high-volume recruiting administration across multiple open roles at once — scheduling, candidate communication, and pipeline hygiene
• Maintain data integrity across the ATS and Rippling, catching gaps or blockers before they hold up an offer
• Partner closely with our recruiters to keep candidates moving smoothly through the pipeline

What You Bring

Required:

• 1–3 years of experience in recruiting coordination, HR, or onboarding
• Experience with at least one ATS/HRIS platform — Rippling, Greenhouse, Lever, or Ashby
• Hands-on experience drafting or administering offer letters/templates
• Exceptional attention to detail — comfortable managing high-volume, detail-heavy work without letting things slip
• Tech-savvy, with the ability to learn and administer new systems quickly
• Experience at a small-to-mid-size company rather than a large enterprise environment
• Based in or near the MST or CST time zones
• Excellent written and verbal communication

Who Thrives Here (Core Values)

• Embrace Change: Open to feedback, embracing change, and always asking "what's next?"
• Committed: You care deeply, have your teammates' backs, and show up to build something lasting.
• No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.
• Ownership: You do what you say, follow through, and treat the business like it's yours.
• Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact.

What We Offer

• Base Salary: $54,000 - $68,000, commensurate with experience
• Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.
• Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.

Equal Opportunity Employer

We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.

DISCLAIMER: TopDog Technologies, Inc. [TopDog Law, P.A.] [TopDog Law SE, PLLC] ("TopDog") may use artificial intelligence (AI) and automated decision-making tools to assist in screening and evaluating candidates for employment positions, including whether to advance a candidate in the application process. These tools assess job-related qualifications and characteristics—such as work experience, education, and skills relevant to the position as described in the job posting—based on information you provide in your application materials (e.g., resume, application responses, and other submitted materials, if any).

All adverse decisions affecting your candidacy are reviewed by a human member of our Talent Acquisition team before being finalized. AI does not make the final decision on your candidacy.

contact:
Talent Acquisition Department | [[e-mail]
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