Recruiting Coordinator

Blacksmith Agency LLC; San Francisco (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, Vision, and Dental insurance.

Competitive base + equity.

401K match.

Unlimited PTO.

Annual offsite.

Early-exercise stock options.

12 weeks fully paid parental leave (US

Job summary

Blacksmith Agency LLC is seeking a Recruiting Coordinator to ensure the interview process runs smoothly. You will coordinate interview loops with recruiters and hiring managers, manage onsite logistics, and support executive interviews across all functions within the business.

You will focus on delivering a high-quality candidate experience, communicate effectively with stakeholders, and identify opportunities to improve the process in a fast-paced startup environment in San Francisco.

Qualifications

• 2+ years of recruiting or administrative/support experience with a strong emphasis on scheduling and logistics.
• Ability to manage multiple interview processes with overlapping schedules and shifting priorities.
• Clear and professional communication skills.
• Able to work with urgency in a fast-moving interview process.

Responsibilities

• Coordinate with recruiters and hiring managers to schedule interview loops, gather feedback, and determine next steps for each candidate.
• Ensure the highest quality of candidate experience.
• Manage onsite interview logistics, day-of schedule, meetings, lunches, demos, and presentations.
• Identify opportunities to improve the process and speed up the workflow.
• Communicate effectively with stakeholders to maintain momentum in each process.

Skills

Scheduling coordination

Candidate experience

Communication

Fast-paced

Job description

• We started by building infrastructure to run CI workloads really fast. Our first product helps companies run GitHub Actions substantially faster and cheaper by owning and operating our own global fleet of bare-metal machines rather than renting generic cloud VMs.




• Today, we orchestrate tens of millions of Firecracker VMs each week, running CI for 7,000+ companies and tens of millions in ARR. We’ve grown 10x so far in 2026.




• We operate thousands of bare-metal machines across multiple regions, regularly schedule 100k+ vCPUs concurrently, and run a petabyte-scale Ceph cluster that we manage ourselves.




• We’ve raised $58.5M from Seed to Series B, led by Google Ventures (GV) & Peak XV Partners, and we’re intentionally building a small, but exceptional team.




• Blacksmith was founded by a team with deep systems and scaling experience, including building search/ads infrastructure at Faire, and operating large distributed systems at Cockroach Labs. Our GTM is led by Jon Boyer, formerly Head of Sales at Zapier.




• We’re now extending the same CI infrastructure into a broader platform: running agent sandboxes at scale and building our own background coding agent on top of it.

As the Recruiting Coordinator you’ll ensure that everyone interviewing at Blacksmith has the best possible interview experience.
You’ll own the logistics of the interview experience. Coordinating interview schedules, managing onsites and supporting executive interviews across all functions within the business.

What you’ll do

• Coordinate with recruiters and hiring managers to schedule interview loops, feedback and next steps for each candidate interviewing.




• Ensure the highest quality of candidate experience.




• Manage the onsite interview logistics; the schedule for the day, who they’ll meet and when, lunches with the team, demos/presentations. You’ll ensure everything is running smoothly.




• Identify opportunities to improve the process. How can we be better?




• Communicate effectively with all of the stakeholders involved and make sure we maintain momentum and speed in each process.

You’re a good fit if you have

• 2+ year of recruiting or administrative/support experience, with a heavy emphasis on coordinating scheduling and managing logistics.




• The ability to manage multiple simultaneous interview processes with overlapping schedules and shifting priorities, whilst always maintaining the best candidate experience.




• Clear and professional communication skills




• Able to work with urgency. We move fast, so does our interview process, you’ll make sure we maintain this velocity.

Compensation and benefits

• Medical, Vision, and Dental insurance.




• Competitive base + equity.




• 401K match.




• Unlimited PTO.




• Annual offsite.




• Early-exercise stock options.




• 12 weeks fully paid parental leave (US).