Recruiting Coordinator

Remote; San Francisco (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Open culture

Life insurance

Paid maternity and paternity leave

Fertility benefits

Generous vacation time

Medical, dental, and vision benefits

401k plan with matching

Bi-annual swag drops

HQ gym Utah

Onsite child care Utah

Remote-friendly benefits

Job summary

Podium in Utah is seeking a Recruiting Coordinator to own the candidate experience for all onsite interviews at our Lehi headquarters. You will be the go-to person for logistics, coordinate schedules with interviewers, and ensure candidates move smoothly through every stage of the process with urgency and professionalism.

The ideal candidate is detail oriented, proactive, and excited to develop a career in recruiting or people operations within a fast-growing startup.

Qualifications

• 1+ year of experience in a professional environment, ideally in recruiting/office coordinating or administrative support.
• Drive urgency in our recruiting process to hire top global talent.
• Positive attitude and willingness to take on tasks to drive impact.
• Strong written and verbal communication, organizational skills, and attention to detail.
• Take ownership and initiative within assigned tasks.
• Ability to work effectively and independently.
• Strong work ethic and resilience in tight timelines.
• Interest in building a career in recruiting / people operations.

Responsibilities

• Support the recruiting team to facilitate candidates through the interview process, acting as the liaison between candidates and interviewers.
• Schedule interviews with candidates.
• Host onsite interviews (when necessary) and communicate with candidates to answer questions.
• Keep candidates informed throughout the hiring process.
• Assist in developing, implementing, and updating recruiting procedures and processes.
• Support HR Operations with administrative tasks, including HRIS data entry, answering general employee questions, and maintaining personnel files.

Skills

Communication

Organization

Attention to detail

Independent work

Time management

Job description

At Podium, we bring AI Employees to local businesses that turn every conversation into revenue. Trusted by 60,000+ businesses across Auto, Home Services, and Aesthetics, Podium captures and converts leads 24/7, driving both new business and repeat customers.

In under 24 months, we crossed $100M in AI Agent ARR, scaling 300% year-over-year. During this time, we’ve deployed 10,000 AI employees to empower real business outcomes for our customers. Podium is building what we believe will be the most impactful AI employee ecosystem for local business.

Podium has been recognized as the Best AI Implementation by Inc. Magazine, highlighted by OpenAI for building revenue-driving AI Agents, and awarded the #1 AI Agent for Business Operations by G2.

Our growth is fueled by hiring exceptional people, holding them to high standards, and creating opportunities for them to grow and make an impact. Our operating principles guide daily behavior and ensure we hire people who will thrive at Podium. If you're hungry for growth, aligned to our operating principles, and ready to get to work, you won't find a better place to learn and accelerate your career.

About the Role

As a Recruiting Coordinator, you will play a critical role in Podium’s recruiting process and broader HR Operations. You will be the go to person for logistics and own the overall candidate experience for all onsite interviews at our Lehi HQ. Urgency and speed in our hiring process is critical in hiring the best global talent, and as a coordinator you will help drive the pace of our recruiting function. The ideal candidate is driven, hungry, and wants to develop their skills and a career in recruiting or other HR functions. They are detail-oriented, can prioritize multiple priorities, and can thrive in the pace and ambiguity of a start-up environment.

What you will be doing

• Support the recruiting team to facilitate candidates through the interview process, acting as the liaison between candidates and interviewers
• Work with candidates to schedule interviews
• Provide an exceptional experience for candidates -- hosting all onsite interviews (when necessary) -- as well as communicating with the candidates and answering questions
• Keep candidates continually informed throughout the hiring process
• Assist in developing, implementing, and updating recruiting procedures and processes
• Support HR Operations with administrative tasks, including HRIS data entry, answering general employee questions, and maintaining personnel files

What you should have

• 1+ year experience in a professional environment, ideally in recruiting/office coordinating experience, and/or administrative support
• Passion around driving urgency in our recruiting process to hire the best global talent
• A positive outlook and willing to take on any task to drive impact
• Strong written and verbal communication, organizational skills, and attention to detail
• Take ownership and initiative within the tasks that have been assigned to you
• Ability to work effectively and independently
• Strong work ethic, high sense of urgency, ability to deliver results in tight timeline, and strong attention to detail
• Interest in building a career in recruiting / people operations

Benefits

• Open and transparent culture
• Life insurance, long and short-term disability coverage
• Paid maternity and paternity leave
• Fertility Benefits
• Generous vacation time, plus three 4-day summer holiday weekends
• Excellent medical, dental, and vision benefits
• 401k Plan with competitive company matching
• Bi-annual swag drops with cool Podium gear and apparel
• A stellar HQ (Utah) gym with local professional coaches and classes offered
• Onsite HQ (Utah) child care center, subsidized for employees
• Additional benefits for fully remote employees

Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status