Recruiting Coordinator

LGBT Great; Newport Beach (CA); On-site; USD 56,000 - 61,000; Full time

Job summary

PIMCO, a global investment firm, is seeking a highly organized Recruitment Coordinator to support lateral hiring and deliver a seamless candidate experience. The role partners with recruiters, hiring managers, external partners, and candidates to drive execution of recruitment strategies and maintain high-touch data quality.

The team focuses on operational efficiency, data integrity, and compliant, timely processes across a global network, leveraging AI tools to streamline scheduling and

Qualifications

• 2-4 years of experience in a Recruitment Coordination role.
• Bachelor degree from an accredited institution.
• Experience using an applicant tracking system.
• Proficiency with AI tools (Copilot) to support admin tasks is advantageous.
• Excellent written and verbal communication skills.

Responsibilities

• Provide coordination support to a team of recruiters, including scheduling in-person, phone, and video interviews across global time zones.
• Serve as liaison between candidates, recruiters, and stakeholders to ensure a smooth recruitment process.
• Compile and manage interview feedback and briefing documents with accuracy and confidentiality.
• Maintain data integrity and timely ATS updates.
• Post job openings on internal and external platforms, aligned with branding.
• Assist in offering proposals, approvals, and offer documentation.
• Conduct pre-offer compliance checks to meet regulatory requirements.
• Build trusted relationships with HR, hiring managers, and executive assistants.
• Leverage AI-enabled recruiting tools to improve scheduling, communications, and operations.
• Support adoption of automation initiatives in recruitment workflows.
• Contribute to ad-hoc HR projects as needed.

Job description

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Overview

PIMCO is seeking a highly organized and proactive Recruitment Coordinator to support our lateral hiring efforts. This role serves as a key point of contact for all recruitment-related activities and plays a critical role in delivering a seamless candidate experience. Working closely with recruiters, hiring managers, external partners, and candidates, the coordinator will help drive the execution of recruitment strategies aimed at attracting top-tier talent to the firm.

The role will support PIMCO's talent acquisition team, to enhance operational efficiency, maintain high-quality candidate data, and preserve a high-touch candidate experience.

Key Responsibilities

• Provide comprehensive coordination support to a team of recruiters, including scheduling and coordinating in-person, phone, and video interviews across global time zones.
• Serve as a liaison between candidates, recruiters, and business stakeholders to ensure a smooth and professional recruitment process.
• Compile and manage interview feedback and briefing documents with accuracy and confidentiality.
• Maintain data integrity and ensure timely updates within the applicant tracking system (ATS).
• Post job openings on internal and external platforms, ensuring alignment with hiring needs and branding standards.
• Collaborate with recruiters to prepare offer proposals, secure necessary approvals, and generate offer documentation.
• Conduct pre-offer compliance checks to ensure all regulatory and internal requirements are met.
• Build and maintain trusted relationships with internal HR teams, hiring managers, and executive assistants.
• Leverage AI-enabled recruiting tools and automation platforms to improve scheduling efficiency, candidate communications, and recruitment operations.
• Support adoption and continuous improvement of recruitment automation initiatives, including interview scheduling, candidate communications, and workflow management.
• Contribute to ad-hoc HR initiatives and projects as needed.

Qualifications & Requirements

• 2-4 years of experience in a Recruitment Coordination role, preferably within a corporate or professional services environment.
• Experience using as an applicant tracking system.
• Proficiency with Microsoft, Copilot, or similar AI tools to support administrative tasks, communications, and process optimization is advantageous
• Exceptional attention to detail and ability to manage multiple tasks with speed and accuracy.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong organizational and time management skills; able to work independently and prioritize effectively.
• Comfortable working in a fast-paced, dynamic environment across multiple time zones.
• Strong digital literacy and adaptability to new technologies, automation platforms, and AI-enabled workflows.
• Professional demeanour with the ability to interact confidently across all levels of the organization.
• Demonstrated curiosity and commitment to continuous learning in AI, talent acquisition technology, and emerging HR innovations.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to build rapport with internal and external stakeholders.
• Bachelor degree from an accredited institution.

PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.
Hourly Rate Range: $ 41.83 - $ 44.71

Equal Employment Opportunity and Aff…

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.