Recruiting Coordinator

Latent; New York (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation and equity

Medical, dental, and vision insurance

Flexible PTO

Paid parental leave

Fertility stipend

Job summary

Latent is seeking a Recruiting Coordinator to own the candidate experience from the moment someone is invited to interview. You will bring structure and care to a fast-moving recruiting process—coordinating with hiring leads and interviewers, communicating directly with candidates, and managing complex schedules.

When plans change, you’ll anticipate needs, solve problems quickly, and ensure every interview day runs seamlessly.

Qualifications

• Organized, thoughtful, and detail-oriented approach to work.
• Experience coordinating interviews or complex schedules preferred.
• Clear, warm written and verbal communication.

Responsibilities

• Own planning and execution of candidate interview days from start to finish.
• Coordinate complex interview schedules across candidates, hiring managers, and interview teams.
• Communicate proactively with candidates throughout the process.
• Partner with hiring managers and interviewers to ensure readiness.
• Anticipate scheduling conflicts and solve logistical challenges quickly.
• Create a welcoming, organized, high-touch candidate experience.
• Identify opportunities to improve recruiting processes and implement them.

Skills

Interview coordination

Organization

Communication

Proactive mindset

Ability to prioritise

Job description

About Latent

Latent is the enterprise pharmacy intelligence platform. Our clinical AI streamlines prior authorizations, appeals, and 340B compliance, so patients start therapy faster and care teams spend less time on paperwork.

We raised an $80M Series A led by Spark Capital and Transformation Capital, with General Catalyst, McKesson Ventures, Conviction, and Y Combinator. 60+ health systems run on Latent, including Yale New Haven, Mount Sinai, UCSF, and Ochsner. We move fast, operate with high ownership, and build products that directly improve patient care.

The Role

At Latent, we believe exploring a career at a new company should feel like an experience -not just a process. People are at the center of everything we build, and our Talent team plays a critical role in shaping the company we become. We partner across every function, work closely with leaders and teams, and support candidates through some of their most important interactions with Latent.

Every person we hire can have an outsized impact on our future. that's why every interaction throughout the recruiting process matters. We want candidates to walk away feeling welcomed, informed, and excited about Latent - regardless of the outcome.

As a Recruiting Coordinator at Latent, you'll own the candidate experience from the moment someone is invited to interview. You'll be the person who brings structure and care to a fast-moving recruiting process - coordinating with hiring leads and interviewers, communicating directly with candidates, managing complex schedules, and making sure every interview day runs seamlessly.

When plans change, you'll know what to do next. You'll anticipate what candidates and interviewers need, solve problems quickly, and make every interaction feel thoughtful and intentional. You won't just execute our recruiting process - you'll help make it better. We're looking for someone who notices opportunities, brings new ideas, and is constantly thinking about how we can raise the bar. This role is in office four days a week.

What You'll Do

• Own the planning and execution of candidate interview days from start to finish
• Coordinate complex interview schedules across candidates, hiring managers, and interview teams
• Communicate proactively and thoughtfully with candidates throughout the process
• Partner with hiring managers and interviewers to ensure everyone is aligned and prepared
• Anticipate scheduling conflicts and logistical challenges and solve them quickly
• Create a welcoming, organized, and high-touch experience for every candidate
• Identify opportunities to improve our recruiting processes and turn those ideas into action

What We're Looking For

We could give you a long checklist of qualifications, but what matters most is how you operate. You're organized, thoughtful, resourceful, and exceptionally good at making complicated things feel simple. You care about the details because you understand that the details shape the experience.

Your current title might be Recruiting Coordinator, Staffing Associate, or something completely different. Maybe you're the person your friends trust to organize the group trip, build the itinerary, make the reservations, and have a backup plan ready when something inevitably changes. Maybe you have spreadsheets for things most people would never think to put in a spreadsheet.

We see you. This might be your kind of role.

Nice to Have

• Experience coordinating interviews, schedules, events, or other complex logistics in a fast-paced environment
• Exceptional organizational skills and attention to detail
• Clear, warm, and professional written and verbal communication
• A proactive mindset and a habit of anticipating what people will need
• Strong judgment and the ability to prioritize when everything feels urgent
• Flexibility and resourcefulness to adapt quickly when plans change
• Genuine enthusiasm for creating thoughtful, seamless experiences for others
• Thrive in environments where things move quickly and the answer isn't always obvious
• Able to field a question from a founder, handle a last-minute interview change, respond to a candidate, and keep the rest of the day moving -without losing your composure or attention to detail
• Comfortable acting without having everything perfectly defined and view ambiguity as an opportunity to bring structure, judgment, and creativity
• Energetic in the face of challenging roles and responsibilities

Why Join Latent Health

• Backed by top-tier investors including General Catalyst, Conviction, and Y Combinator
• Work alongside a high-caliber team building products our healthcare partners love
• Work on mission-critical problems at the intersection of AI and healthcare
• Real ownership and visibility
• High-impact role on a small, fast-growing team
• Exposure to the strongest Tech Startup Eco-System

Benefits

• Competitive compensation, including meaningful equity
• Medical, dental, and vision insurance for employee and dependents
• Flexible PTO policy
• Paid parental leave
• Fertility and family-building stipend through Carrot