Recruiting Coordinator

Woven; Austin (TX); Hybrid; USD 55,000 - 80,000; Full time

Job summary

CesiumAstro in Austin, TX is seeking a Recruiting Coordinator to support multi requisition hiring, schedule interviews, coordinate candidate travel, and keep recruiting operations running smoothly.

You will work cross-functionally with talent acquisition, HR, and hiring teams to manage postings, ATS updates, and onboarding transitions.

The role offers hands-on exposure to the space industry, a collaborative environment, and opportunities to improve processes and candidate experience.

Qualifications

• Associate degree or professional certification in human resources, business administration, or related field.
• 3–5 years of recruiting coordination or talent acquisition support experience.
• Knowledge of ATS concepts, requisition workflows, candidate status tracking, and documentation.
• Proficiency with scheduling, pre-employment activities, and onboarding processes.
• Experience with Excel/Outlook and collaboration tools.

Responsibilities

• Coordinate interview schedules, candidate travel, and hiring activities across multiple requisitions.
• Administer job postings, candidate tracking, ATS updates, and offer processes.
• Support reporting, data management, and process improvements for recruiting operations.
• Guide recruiters and teams on established coordination processes and maintain stakeholder relationships.

Skills

Recruiting coordination

Recruiting administration

Talent acquisition

Scheduling

Workflow management

Collaboration tools

Microsoft Office

ATS platforms

Education

Associate degree or related certification

Tools

Greenhouse

Lever

Workday Recruiting

iCIMS

Job description

Please Note: To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State.

AtCesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team.

The Recruiting Coordinator performs experienced-level recruiting coordination across multiple requisitions and hiring activities, including interview scheduling, candidate correspondence, recruiting administration, and applicant tracking. This role applies established talent acquisition procedures to coordinate detailed hiring activities, resolve scheduling and process issues, and maintain accurate recruiting records.

Working cross-functionally with talent acquisition, human resources, and other applicable departments, this role serves as an experienced resource for recruiting coordination, hiring process administration, and operational improvements that support timely, consistent, and effective recruiting operations.

JOB DUTIES AND RESPONSIBILITIES

Recruiting Operations & Coordination

• Coordinate interview schedules, candidate travel, recruiting logistics, and hiring activities across multiple requisitions and hiring teams.
• Resolve scheduling conflicts and routine recruiting process issues while coordinating adjustments that support hiring timelines.
• Monitor recruiting activities and follow up on outstanding actions to support timely and consistent process completion.

Recruiting Administration

• Administer assigned requisition activities, including job postings, candidate tracking, recruiting documentation, and Applicant Tracking System (ATS) updates.
• Coordinate offer administration, pre-employment activities, and onboarding transitions while maintaining accurate candidate and requisition records.
• Review recruiting records and activities for completeness and adherence to established procedures, documentation requirements, and applicable hiring practices.

Talent Acquisition Operations

• Support recruiting reporting, data management, process administration, and hiring events that contribute to effective talent acquisition operations.
• Identify recruiting process issues and recommend practical improvements to scheduling, candidate administration, documentation, and recruiting workflows.
• Support implementation of recruiting process improvements and operational enhancements that strengthen efficiency and candidate experience.

Recruiting Team Support

• Provide guidance to recruiters, hiring teams, and less-experienced coordinators on established recruiting coordination processes and procedures.
• Respond to recruiting process questions and resolve routine coordination issues, escalating matters outside established procedures as appropriate.
• Maintain productive relationships with candidates and internal stakeholders to support consistent communication and an organized recruiting experience

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

• Associate degree, formal occupational training, or professional certification in human resources, business administration, or a related field. 3-5 years of related experience in recruiting coordination, recruiting operations, talent acquisition administration, scheduling, or related support functions.
• Strong knowledge of recruiting coordination, recruiting administration, talent acquisition processes, and hiring workflows.
• Understanding of Applicant Tracking System (ATS) concepts, requisition workflows, candidate status tracking, dispositioning, and recruiting data requirements.
• Applied knowledge of interview scheduling, offer administration, pre-employment activities, candidate records, and onboarding transitions.
• Practical understanding of recruiting compliance, candidate documentation, recordkeeping, confidentiality, and established hiring procedures.
• Proficiency in evaluating recruiting workflows, scheduling conflicts, and process issues to identify appropriate solutions within established procedures.
• Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Applicant Tracking Systems (ATS) such as Greenhouse, Lever, Workday Recruiting, iCIMS, or similar platforms.
• Scheduling, workflow management, and collaboration tools.

PREFERRED EXPERIENCE

• Passion for the space industry.
• Experience working in a start-up or small company.
• Experience at high-tech companies.

CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package including health, dental, vision, HSA, FSA, life, disability and retirement plans.

CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard torace, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees.