Recruiting Automation Specialist

OCE1003OCNS; North Kingstown (RI); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

Competitive PTO

Comprehensive Health Coverage

401K Program

Flexible Spending Account (FSA)

Tuition Reimbursement

Associate Store Discounts

Lunch Fridays

Free catered lunches

Job summary

Ocean State Job Lot is seeking a Recruiting Automation Specialist to transform the candidate journey using the Company's HCM system and integrated recruiting solutions. You will reduce friction, optimize workflows, and lay groundwork for AI-enabled recruiting operations.

The role manages the HCM system and scales hiring across the organization. You will collaborate with HR and IT to ensure data flow, design automation for communications, and build dashboards to provide leadership with recruiting

Qualifications

• Bachelor’s degree in a related field preferred.
• 4+ years in Talent Acquisition, HR Technology, or Recruiting Operations.
• Experience with recruiting systems and workflows.
• Familiarity with automation tools and AI in recruiting preferred.

Responsibilities

• Design end-to-end candidate lifecycle workflows.
• Implement automation for communications and approvals.
• Collaborate with HR Technology and IT to scale processes.
• Monitor KPIs and develop dashboards for leadership.
• Travel to support field operations and events (15%).

Skills

Talent Acquisition

Social media

Recruiting workflows

Automation tools

Communication

Education

Bachelor's degree preferred

Tools

Recruiting systems

APIs

Job description

Ocean State Job Lot (“OSJL” or the “Company”) is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 170 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities.

Job Summary

The Recruiting Automation Specialist role at Ocean State Job Lot ("OSJL" and "Company") is the primary architect of the digital candidate journey, transforming manual talent acquisition tasks into scalable, technology-driven workflows. By leveraging the Company’s Human Capital Management (“HCM”) system and various recruiting integrations, this position eliminates friction in the hiring funnel, enhances the candidate experience, and lays the groundwork for AI-enabled recruiting operations. This role manages the HCM system and redesigns how the Company hires at scale.

Key Responsibilities

Workflow Design & Automation

• Analyze the end-to-end candidate lifecycle to identify bottlenecks and redesign workflows for optimal speed and consistency.
• Implement "automation-first" strategies for communications, status updates, and approvals to maximize recruiter bandwidth.
• Partner with the Human Resources Technology and Information Technology teams to ensure that recruiting processes are integrated and scalable across all business units.

Tech Stack Optimization

• Manage and optimize recruiting functionality within the HCM tool and integrated platforms.
• Collaborate with the IT department to ensure seamless data flow between job boards, background screening vendors, and onboarding tools.
• Prepare data structures and processes for future AI capabilities, including automated candidate matching and predictive analytics.

Performance Analytics & Insights

• Monitor critical KPIs such as time-to-fill, conversion rates, and candidate drop-off points.
• Use funnel metrics to identify opportunities to improve hiring efficiency with automation or process changes.
• Support the creation of dashboards that provide Company leadership with clear visibility into recruiting performance.

Stakeholder & Project Leadership

• Act as the bridge between Talent Acquisition, HR, and IT to translate hiring needs into technical solutions.
• Lead the testing and validation of new system features, releases, and enhancements.
• Stay ahead of industry trends and recommend best practices for recruiting technology and intelligent automation.

Digital Brand and Recruitment Marketing

• Improve, manage, and promote the Company’s brand channels on social media and recruitment websites to ensure a cohesive narrative.
• Execute and automate marketing for virtual and in-person recruitment events to drive attendance and candidate lead generation.
• Generate brand awareness through targeted digital, social, and local recruitment campaigns, ensuring that the Company’s tech stack supports a seamless experience.
• Travel to store locations to support hiring and branding needs and ensure proper brand presence.

Qualifications

• A Bachelor’s degree in a related field is preferred.
• 4 or more years of experience in Talent Acquisition, HR Technology, or Recruiting Operations is required.
• Working knowledge of social media platforms and tools is required.
• Experience working with recruiting systems is required.
• Strong understanding of recruiting workflows and candidate lifecycle processes is required.
• Experience in process improvement, workflow design, or system optimization is required.
• Experience with automation tools, integrations, or APIs is preferred.
• Exposure to recruiting analytics or funnel metrics is preferred.
• Experience supporting system implementations or enhancements is preferred.
• Familiarity with AI tools in recruiting (screening, matching, chatbots, etc.) is preferred.
• Must have a valid driver’s license, reliable transportation, a clean driving record, and auto insurance.

Work Environment

• Works primarily in a climate controlled environment with minimal safety and health hazard

potential.

• Hybrid work option: Some work may be completed outside of the Company locations, with at least three (3) days a week in the Corporate Office. The role is responsible for setting up a professional and ergonomically safe work environment and to be available during working hours. Hybrid work options are not guaranteed and are subject to change at any time based upon Company policy, associate performance and business needs.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• 15% travel to support field operations, recruitment fairs, and promotional events.

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

OSJL Featured Total Rewards & Perks

• Competitive Paid Time Off (PTO)
• Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
• 401K Program
• Flexible Spending Account (FSA)
• Tuition Reimbursement
• Associate Store 30% Discounts
• Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 30% off at OSJL affiliated restaurants.
• Free lunch Fridays

Schedule: Mon - Fri 8:30am - 5:00pm

The annual salary range for this role is $62,000 - $72,000