Recruiting Assistant

UNKNOWN; Kennett Square (Chester County); Hybrid; USD 35,000 - 45,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Ciprani Consulting is seeking a Recruiting Assistant to support Hiring Consultants by learning the basics of recruiting, screening applicants, and handling administrative tasks to help place talent. The role requires strong communication, organization, and a willingness to grow in a fast-paced environment.

Based in Kennett Square, PA, the position starts in-office and will transition to a hybrid model after achieving success.

Qualifications

• College experience is preferred but not required.
• Strong ability to quickly learn and utilize new software and systems.
• Excellent interpersonal and communication skills.
• Attention to detail and organizational efficiency.
• Ability to work both collaboratively and independently.
• Proactive attitude and willingness to grow.

Responsibilities

• Engage in initial discussions with clients to grasp their needs effectively.
• Assess resumes and select suitable candidates for clients.
• Screen candidates via phone to evaluate compatibility.
• Support second-level video interviews for clients and Hiring Consultants.
• Conduct video interviews for 8–10 candidates daily.
• Coordinate candidate documents for weekly client updates.
• Assist Hiring Consultants in communicating with prospects by phone, text, and email.
• Manage videos and notes in the ATS to organize recruiters efficiently.
• Verify applicant references thoroughly.
• Maintain recruiting technology, systems, and paperwork.
• Create lists of applicants through LinkedIn and resume databases.
• Cold call and text potential candidates for positions.

Skills

excellent interpersonal communication

attention to detail

organizational skills

team player

independently work

quickly learning software

proactive & positive attitude

problem solving

Education

College experience preferred

Tools

LinkedIn

Zoom

Google Meet

Applicant Tracking System

Job description

Do you have a passion for supporting others, checking things off your list, and getting things done? We're in search of a Recruiting Assistant to support our Hiring Consultants (HC).

This position is for people who wish to be full-time recruiters. You will learn the basics of recruiting, assist our high-level recruiters (HCs), and follow a path designed to grow you into a Hiring Consultant (HC). The Assistant to our Hiring Consultants, the Recruiting Administrative Assistant, must be an exceptional candidate who is willing to go “above and beyond \" for their HCs by managing all administrative and support tasks required to help them locate and hire talent. This person enjoys communicating with potential applicants and assisting them in finding their next career.

They perform best in a fast-paced work setting. A highly organized and detail-oriented person is needed for this role to support our team in providing clients with a smooth and excellent customer experience. It helps to be able to work independently and seek out information when necessary, as well as to be creative when addressing problems and to provide excellent customer service and communication.

At Ciprani Consulting, we help businesses grow through one of the most important decisions they make: hiring the right people. With thousands of successful placements and businesses served nationwide, our team is known for delivering results, creating clarity, and building systems that actually work.

Our Company Values are as follows (are you in alignment?)

• Teamwork: Win together through mutual support, trust, and collaboration; share the load!
• Heart: We have drive, are passionate, and care about the work we do on a deeper level. We can take a punch, and we show an undeniable will to win; we are relentlessly fighting to the finish and are unstoppable. We are resourceful, emotionally intelligent, and business-minded.
• Humble: Not thinking less of yourself, but thinking of yourself less.
• Stewardship: Leave the world better than you found it by multiplying the resources that have been entrusted to you.

This position will be in the office, but will transition into a hybrid model once you’ve achieved success in the role. Applicants must be within commuting distance of Kennett Square, PA, to be considered. You must love checklists and systems, have a strong desire to serve and support others, and want to grow. A majority of your time will be spent connecting with and speaking to applicants both on the phone and on video (Zoom/Google Meet) to get to know them better and help find the right fit for the job.

Compensation

$35,000 - $45,000+

Responsibilities

• Engage in initial discussions with clients to grasp their needs effectively
• Assess resumes and select suitable candidates for clients
• Screen candidates via phone to evaluate their compatibility with clients
• Support in conducting second-level video interviews for clients and Hiring Consultants
• Perform video interviews with a minimum of 8-10 candidates daily
• Coordinate relevant job applicant documents for weekly client updates
• Assist Hiring Consultants in communicating with prospects through phone, text, and email
• Manage videos and notes in the Applicant Tracking System to organize Hiring Consultants efficiently
• Verify applicant references thoroughly
• Maintain and update recruiting technology, systems, and paperwork for recruiters
• Be available to create lists of applicants through LinkedIn and resume databases
• Be available to cold call and text possible candidates for positions

Qualifications

• College experience is preferred but not required
• Proficiency in quickly learning and utilizing new software, systems, and technologies is essential for the role
• The ability to make timely and well-informed decisions with discretion is a key qualification
• Strong attention to detail and exceptional organizational skills are necessary for this position
• Being a team player while also having the capability to work independently when needed is important
• Willingness to learn from mistakes and show personal growth is valued in this role
• Excellent interpersonal and communication skills are a must for effective interaction with clients and applicants
• Proficiency in setting goals, planning effectively, and being accountable for outcomes is required
• Strong problem-solving skills are crucial for addressing various recruitment challenges
• A proactive and positive attitude is essential for success in this position
• Exceptional relationship-building skills are highly beneficial for this role
• Previous experience in recruiting or hiring would be advantageous
• Experience in residential real estate is considered a plus

About Company

Ciprani Consulting was launched out of Linzee Ciprani’s home shortly after she left a position managing one of the top real estate teams in Pennsylvania (2014). CC Consulting was quickly born once several successful local businesses sought Linzee’s help in hiring and training their next administrative assistant. Ciprani Consulting's values are Teamwork, Humility, Heart, and Stewardship. Our goal is to locate team members who share a similar set of values.

The team at CC Consulting has now successfully hired, trained, consulted, and coached team members at all levels of an organization, from leadership to sales and support. We are excited to help you find and train your next talented team member. CC Consulting is a fast-growing small business and has grown by over 40% consecutively over the past 3 years.