Recruiting Assistant

Saia Inc.; Indianapolis (IN); On-site; USD 30,000 - 35,000; Full time

Job summary

Saia Inc. in Indianapolis is seeking an HR/Administrative coordinator to deliver comprehensive human resources and administrative support while maintaining confidentiality.

You will support the hiring process, coordinate onboarding tasks, manage pre-employment drug tests, and assist Recruitment Specialists, with a focus on accuracy and compliance in a fast-paced logistics environment.

Qualifications

• High school diploma or GED.
• Prior human resources, recruiting, or administrative support experience.
• Knowledge of the Department of Transportation regulations
• Proficiency in Microsoft Office.

Responsibilities

• Supports the hiring process by completing and reviewing past employer inquiries, addressing discrepancies, and obtaining necessary statements and proof of employment.
• Escalates issues of falsified applications to HR managers, documents status, and statements.
• Handles incoming employment verification requests.
• Prepares and distributes new hire orientation packets and manages related supplies.
• Facilitates onboarding tasks, including coordinating pre-employment drug tests and employee badge photos.
• Performs administrative duties such as drafting letters, maintaining spreadsheets, preparing presentations, and coordinating meetings and travel.
• Assists Recruitment Specialists with interview scheduling, job postings, and other hiring-related administrative tasks

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Ready To Go Further? Saia is a different kind of logistics and transportation company. We do things the right way. You‘ll see it in our commitment to our people, customers, and community. You‘ll feel it in the support you get on day one – from leadership and from your team. A job with Saia is packed with opportunity – from learning new skills and advancing to competitive compensation and great benefits. It's all here and it’s exactly what going further is all about.

Position Summary

Delivers comprehensive human resources and administrative support while maintaining confidentiality.

Major Tasks And Responsibilities

• Supports the hiring process by completing and reviewing past employer inquiries, addressing discrepancies, and obtaining necessary statements and proof of employment.
• Escalates issues of falsified applications to HR managers, documents status, and statements.
• Handles incoming employment verification requests.
• Prepares and distributes new hire orientation packets and manages related supplies.
• Facilitates onboarding tasks, including coordinating pre-employment drug tests and employee badge photos.
• Performs administrative duties such as drafting letters, maintaining spreadsheets, preparing presentations, and coordinating meetings and travel.
• Assists Recruitment Specialists with interview scheduling, job postings, and other hiring-related administrative tasks

Preferred Qualifications

• High school diploma or GED.
• Prior human resources, recruiting, or administrative support experience.
• Knowledge of the Department of Transportation regulations
• Proficiency in Microsoft Office.

Pay Rate: $21.75 - $25.10 per hour, based on experience

Benefits

At Saia, your success is our success! That’s why we work hard to provide you with what you need to build an awesome career. We are committed to rewarding superior employee performance so that when you work hard, your achievements won’t go unnoticed.

Make Your Move

At Saia, our people are the reason we’ve been successful for over a century in the industry. Together, we’ve created a positive culture that’s driven by our core values – like dignity and respect, a customer-first approach, safety and more. With hundreds of terminals across the country and growing, we’re always looking for more collaborative and motivated individuals to join our team. So, if you’re ready to put your career on a solid path, let’s go further.

Saia is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.