Recruiting and HR Coordinator

Airspace; Buffalo (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health, vision, and dental care

Unlimited PTO

401k with employer match

Job summary

Airspace is seeking a Recruiting and HR Coordinator to scale during rapid hiring growth. You’ll build talent pipelines, screen candidates, and support transitions into the company while assisting core HR operations.

In this fast-paced role you’ll manage full-cycle recruiting with the Senior Corporate Recruiter, coordinate interviews, onboard new hires, maintain HR records, and help ensure compliance across jurisdictions, including California wage laws.

Qualifications

• 1-2+ years of experience in HR or related administrative roles.
• Experience with HRIS systems (Rippling experience is a plus).
• Proficiency with G-Suite products.
• Familiarity with compliance and/or benefits administration.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal and communication skills; approachable, responsive, and solutions-oriented.
• Knowledge of California wage and labor laws.

Responsibilities

• Support full-cycle recruiting for a pipeline of requisitions, from intake through offer, in partnership with the Senior Corporate Recruiter.
• Source active and passive candidates using LinkedIn Recruiter, Greenhouse, and other sourcing tools.
• Conduct initial candidate outreach and support early-stage screening calls to confirm basic qualifications.
• Coordinate interview scheduling and logistics, ensuring a smooth and timely candidate experience.
• Maintain accurate candidate data and pipeline status in the ATS.
• Assist with drafting and posting job requisitions.
• Support job offer preparation and extension in partnership with the Senior Corporate Recruiter and HR leadership.
• Help track and report on recruiting pipeline metrics.
• Assist with onboarding related tasks: background checks, offer letters, and first-day coordination for new hires.
• Support New Hire Orientation sessions on a recurring basis.
• Help maintain accurate employee records in the HRIS system.
• Provide backup support for offboarding processes as needed.
• Assist with compliance tracking across jurisdictions.
• Partner cross-functionally with department leads to support broader HR needs as they arise.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Tools

HRIS (Rippling)

LinkedIn Recruiter

Greenhouse

G-Suite

Job description

Company Introduction: Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

Company Introduction: Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors. Airspace has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m. The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

Recruiting & HR Coordinator

Airspace is looking for a detail-oriented and proactive Recruiting and HR Coordinator to help us scale during a period of significant hiring growth. In this role, you'll play a critical part in building our talent pipeline, from sourcing and coordinating candidates through the interview process to supporting their transition into the company, while also lending a hand across core HR operations. This is a fast-paced, hands‑on role for someone who thrives on organization, momentum, and helping build great teams.

Responsibilities:

• Support full-cycle recruiting for a pipeline of open requisitions, from intake through offer, in partnership with the Senior Corporate Recruiter.
• Source active and passive candidates using LinkedIn Recruiter, Greenhouse, and other sourcing tools.
• Conduct initial candidate outreach and support early-stage screening calls to confirm basic qualifications.
• Coordinate interview scheduling and logistics, ensuring a smooth and timely candidate experience.
• Maintain accurate candidate data and pipeline status in the ATS.
• Assist with drafting and posting job requisitions.
• Support job offer preparation and extension in partnership with the Senior Corporate Recruiter and HR leadership.
• Help track and report on recruiting pipeline metrics.

HR Support (secondary focus)

• Assist with onboarding related tasks: background checks, offer letters, and first-day coordination for new hires.
• Support New Hire Orientation sessions on a recurring basis.
• Help maintain accurate employee records in the HRIS system.
• Provide backup support for offboarding processes as needed.
• Assist with compliance tracking (e.g., state-mandated training completion) across jurisdictions.
• Partner cross-functionally with department leads to support broader HR needs as they arise.

Requirements:

• 1-2+ years of experience in Human Resources or related administrative roles.
• Experience with HRIS systems (Rippling experience is a plus).
• Proficiency with G-Suite products.
• Familiarity with compliance and/or benefits administration.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal and communication skills; approachable, responsive, and solutions-oriented.
• Knowledge of California wage and labor laws.

Compensation:

• Pay scale: $23.00 – $27.00/hour
• High-quality health, vision, and dental care plan options.
• Unlimited PTO policy.
• Competitive 401k program with employer match.

Success Metrics

Your first year

• Independently run a full recruitment cycle for 5+ requisitions (both domestic and international).
• Supports full-cycle coordination across an average of 8-12 open requisitions at any given time.
• Schedules interviews within 24-48 hours of receiving candidate availability.
• Maintains accurate data entry of recruitment tracker weekly.
• Delivers a smooth onboarding experience.

Next year

• Independently owns full-cycle coordination for 1 requisition at a time.
• Sources and delivers an average of 5+ qualified candidates per week into active pipelines.

Your First 90 Days

• Fully ramped on Greenhouse, Rippling, and LinkedIn Recruiter, working independently in each.
• Attend at least 3+ Operations shadow sessions to build role/business context.
• Conduct at least an average of 10 screening calls per week.
• Supports at least 1 full recruitment cycle start to finish.

Your First 180 Days

• Conduct at least an average of 10-15 Operations screenings per week.
• Independently coordinating at least 3-5 open reqs at one time - full recruitment cycle.

Core Values:

• We are One Team. We believe we all accomplish more when we are working together.
• We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

Airspace is proud

Airspace is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E‑Verify program for all locations.

A friendly reminder:

Airspace will only contact candidates from an @airspace.com email, a no-reply notification from [e-mail], or a verified LinkedIn profile. We never request fees or sensitive personal/financial information during recruiting. If something seems suspicious or feels off, please reach out to us at [e-mail] before responding.

For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.