Recreation Aide

City of Mercer Island; Mercer Island (WA); On-site; USD 21,000 - 30,000; Part time

Job summary

The City of Mercer Island is seeking a part-time Recreation Division aide to perform clerical support for daily and special activities. You will help with facility setup, breakdown, and customer service, interacting with guests, volunteers, and staff.

Responsibilities include data collection, records handling, and adherence to city policies. Evening and weekend hours are required, with availability for emergency support if needed.

Qualifications

• High School Diploma or GED required; supplemented by related experience or an equivalent combination of education and training.
• Clerical experience and ability to manage data entry and records.
• Proficient with Microsoft Office applications and basic software used by the division.

Responsibilities

• Perform routine clerical activities to support daily and special Recreation Division activities.
• Set up and break down facilities for programs, activities, and events.
• Maintain supplies and report inventory or equipment issues to supervisor.
• Assist with customer service desk duties and data entry as requested.
• Communicate with guests, volunteers, and staff and enforce facility policies.
• Attend meetings/events and respond to inquiries per established standards.

Skills

Clerical procedures

Customer service

Data entry

Communication (English)

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Performs routine clerical activities providing fundamental support for the daily and special activities for the City of Mercer Island’s Recreation Division. Work involves facility set-up and breakdown for indoor and outdoor programs, activities, and events, and interacting frequently and professionally with internal and external individuals and groups. Work is performed under general supervision with limited latitude in the use of initiative. Position exercises some judgment in accordance with well-defined policies, procedures, and techniques.

This is a part‑time position working nights and weekends primarily.

Essential Job Functions

• Cleans and organizes facilities and equipment used in all indoor and outdoor recreation spaces and locations; reports all custodial service needs per established policies and procedures
• Opens and closes recreation facilities as scheduled; prepares recreation spaces and locations for programs, activities, and events by setting up, breaking down, and cleaning equipment and furniture
• Maintains supplies and equipment and reports inventory and equipment issues to assigned supervisor
• Ensures proper and orderly use of facilities by customers
• Assists and interacts with guests, volunteers, and staff; reports hazards, accidents, and incidents to appropriate staff member, and responds to medical emergencies and incidents per established protocols and guidelines
• Gathers and organizes data and information for programs, activities, and events, including but not limited to, participant and emergency contact information, activity resources, registration lists, and attendance
• Supports customer service desk activities, performing data entry and receptionist duties, as requested
• Assists with preparations for offsite Division-affiliated activities and events and assigned special projects
• Works evening and weekend hours based on schedule/organizational requirements
• Responds to inquiries, questions, and comments from the general public per established standards and protocols
• Ensures adherence to all established City policies, procedures, and protocols
• Attends evening and/or weekend meetings and events based on organizational responsibilities and/or requirements
• When required by management, responds to Emergency Operations Center to support the City’s response during an emergency

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities

Qualification Requirements

High School Diploma or GED required; supplemented by some previous directly related experience; or an equivalent combination of education, certification, training, and/or experience.

LICENSURE/CERTIFICATION

• Valid WA State Driver’s License with a driving record free from frequent or serious violations. A three (3) year driving record abstract must be submitted prior to hire
• CPR and First Aid certification within first year of employment

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Skill in using mathematics required for the work
• Ability to learn to use Microsoft Office products (Word, Outlook, and Excel) and applicable department / organization specific software
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to follow oral and written instructions
• Ability to clean, organize, and learn how to use and maintain the equipment necessary for the work
• Ability to enforce facility rules, safety standards, policies, and guidelines
• Ability to maintain confidentiality of information and records
• Ability to read, update, and maintain various records and files in numerical, alphabetical, or chronological sequence
• Ability to review, compile, and organize forms, documents, and related records for efficient processing and ready retrieval
• Ability to establish and maintain effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds
• Ability to commute independently to and from work and arrive punctually for designated work schedule (virtually or in person), including to community meetings and events
• Ability to work outside of standard business hours to attend meetings and/or events

Working Conditions & Physical Abilities

Depending on functional area of assignment, tasks involve the periodic performance of moderately physically demanding work, usually involving lifting, carrying, pushing and/or pulling of moderately heavy objects and materials (up to 50 pounds). Tasks that require moving objects of significant weight require the assistance of another person and/or use of proper techniques and moving equipment. Tasks may involve some climbing, stooping, kneeling, crouching, or crawling. Tasks are regularly performed inside and/or outside with potential for exposure to adverse environmental conditions (ex. dirt, cold, rain, fumes). May be required to work in wet and/or humid conditions. Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and in writing. Public Works teams operate in a smoke and drug free work environment for their health, safety, and productivity, as well as that of their customers.