Records Technician - Development Services (Prescott)

Yavapai County Human Resources; Prescott (AZ); On-site; USD 32,000 - 45,000; Full time

Job summary

Yavapai County in Prescott, AZ is seeking a detail-oriented Administrative Clerk to perform routine data collection, analysis, and data routing within the department. Under supervision, you will handle data entry, filing, reports, and basic records management.

You will respond to public and internal requests, maintain databases, prepare statistics, and assist with special projects as needed. A high school diploma and at least one year of office experience are required, along with a valid Arizona

Qualifications

• High school diploma or equivalent.
• Minimum one year of general office experience.
• Must possess a valid Arizona driver’s license.

Responsibilities

• Enter and retrieve data from computer databases and prepare reports.
• Handle incoming calls and assist visitors; manage filing and records.
• Classify, sort, and analyze reports; compile statistics.
• Support special research projects as assigned.
• Perform other duties as required.

Skills

Communication

Organization

Attention to detail

Relationship building

Education

High School Diploma

Tools

Microsoft Office

Data entry systems

Job description

Job Responsibilities

Under general supervision, performs technical work of routine difficulty in collecting, analyzing, and routing data from reports and records specific to the assigned department.

• Performs a variety of clerical and office tasks, including entering and retrieving data from computer database programs, maintaining filing systems, compiling data and preparing reports; receiving money and entering receipts; handling incoming phone calls and assisting visitors; keeping account and other office records; proofreading and coding; and coordinating flow of clerical work with that of other departments and agencies.
• Handles public and agency requests for records information, both by telephone and in person.
• Classifies reports, sorts, and analyzes information, compiles statistics, verifies information, and builds and maintains statistical data.
• May perform special project research and analysis as assigned.
• Performs other job-related duties as assigned.

Education

High school diploma or equivalent.

Experience

A minimum of one (1) year of general office experience.

Additional Requirements

Must possess a valid Arizona driver’s license.

Required Knowledge, Skills, and Abilities

Knowledge of

• Departmental clerical and office procedures, including various internal programs.
• Various data processing systems.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to

• Maintain records and prepare accurate reports.
• Follow written and verbal instructions.
• Type at a minimum speed of twenty-five (25) WPM.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information

• FLSA: Non-Exempt
• Grade: 3
• Classification: Classified
• Safety Sensitive: No