Records Technician

State of Colorado; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical and dental plans

PERA retirement options

Employer-paid life insurance

Tuition assistance

Flexible working arrangements

11 paid holidays per year

Job summary

The Records Center at the Colorado Department of Public Health and Environment handles day-to-day records management, digitization projects, and service to internal staff and the public. This role supports the Records unit, processes electronic and paper documents, and assists in ensuring secure, accessible records for government operations.

The position focuses on organization, quality assurance, and customer assistance, including data indexing, OCR processing, and back-end support for large

Qualifications

• Two (2) years of technical work or clerical experience including one (1) year of records retention or related work.
• Or a combination of related education and/or relevant experience equal to two (2) years.
• Must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application; "See resume" will not be accepted.

Responsibilities

• Monitors incoming electronic records submissions through the Panorama application.
• Performs quality assurance to ensure documents are uploaded to the OnBase records management system with correct indexing values.
• Digitizes hard copy documents using the high-speed scanner; performs OCR; turn pages; delete blanks.
• Provides internal and external customer support in responding to records and CORA requests.
• Assists Records staff and the supervisor with large scanning projects.

Skills

Excellent attention to detail

Excellent communication skills

Ability to evaluate documents forConf

Education

Two years related education/experience

Tools

Panorama

OnBase

OCR

Job description

This posting is only open to current residents of the State of Colorado.

https://www.youtube.com/watch?v=3TvscsQSYIM

ABOUT CDPHE:

At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado’s health and environment – a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together under one agency, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, perform advanced laboratory testing, provide birth and death records, and implement health promoting programs. We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado’s most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state.

Our mission captures this broad portfolio of work: to advance Colorado’s health and protect the places we live, learn, work, and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan.

IMPORTANT INFORMATION:

• Hybrid work options may be available at the supervisor’s discretion and based on business needs. The positionwill be based at 4300 Cherry Creek Drive South Denver, CO 80246.

CDPHE Offers:

CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include:

• Medical and dental plans.
• Colorado PERA retirement options, including defined benefit plan or defined contribution plan.
• Optional 401(K) and 457 retirement plans.
• Employer-paid life insurance.
• Short- and long-term disability coverage.
• Potential flexible working arrangements
• 11 paid holidays per year and generous paid time off.
• Free parking and access to RTD bus lines.
• Tuition assistance.
• Employee wellness programs.
• Professional development opportunities.
• Career opportunities throughout Colorado state government.

Some positions may qualify for the Public Service Loan Forgiveness Program.

The Work Unit:

The Records Center exists within the Administration Program in the Hazardous Materials and Waste Management Division (HMWMD) to manage the HMWMD official state records in a central depository environment. Records management includes creation, maintenance, use, storage, retrieval, timely destruction and security functions of such records which are accessed by multiple users within the Division, the Department of Public Health and Environment, other governmental agencies, and the public.

What You Will Do:

The primary function of this position is the day-to-day activities of the Records unit. This position performs records management duties in organizing, processing, and maintaining electronic and hard copy documents, assisting in digitization projects, and acting as backup to the Records Search Specialist.

Key Responsibilities:

• Monitors incoming electronic records submissions through the Panorama application. Assigns documents to the appropriate Records staff as necessary.
• Performs quality assurance to ensure documents are uploaded to the OnBase records management system with correct indexing values.
• Digitizes hard copy documents using the high-speed scanner. Processes scanned images to ensure each page is legible; perform optical character recognition (OCR); turn pages; delete blanks.
• Provides internal and external customer support in responding to records and CORA requests.
• Assists Records staff and the supervisor with large scanning projects.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code and Classification Description:

H4M2TX Technician II

Minimum Qualifications:

Two (2) years of technical work or clerical experience including one (1) year of experience working with records retention or relevant experience in an occupation related to the work assigned to this position.

Or

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.

**You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of theapplication. Failure to do so will result in the application not moving forward in the hiring process. “See resume” will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation. In addition, part-time work will be prorated when determining whether minimum qualifications are met.**

PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

1. Excellent attention to detail
2. Excellent communication skills
3. Ability to evaluate documents for confidential status
4. Excellent organizational and prioritization skills

CONDITIONS OF EMPLOYMENT:

• Residency Requirement Options:
  • This posting is only open to residents of the State of Colorado at the time of submitting your application.
  • Residents and non-residents of Colorado may apply and be hired into this position as the work will be performed primarily at a location that is within 30 miles of the state border.
• A pre-employment background check will be conducted as part of the selection process.
• SPECIAL QUALIFICATIONS: Ability to lift 20 pound document boxes and move a hand truck

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

A complete application packet must include:

• Completed State of Colorado application.
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.
• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

CDPHE does not provide visa sponsorship at this time. Applicants must be legally authorized to work in the United States.

E-Verify:

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your