Records Specialist

Opensity solutions; Los Angeles (CA); Sur place; USD 30 000 - 33 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Résumé du poste

Opensity Solutions is seeking a Records Specialist to support records management in a professional legal office in Century City, Los Angeles. You will maintain record systems, ensure retention compliance, and assist teams with timely retrieval in a busy environment.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information. Classic office duties include indexing, storage, and audits, with a Monday–Friday schedule and up to $24/hour

Qualifications

• Strong organizational and document management skills.
• High level of attention to detail and accuracy.
• Strong communication and teamwork skills.

Responsabilités

• Records Management Oversight: support policies and procedures to ensure consistent practices.
• Records Classification & Indexing: categorize records accurately and capture metadata for searchability.
• Records Storage & Retrieval: manage physical and digital storage with secure access.
• Compliance & Regulatory Standards: adhere to data protection and retention policies.
• Quality Control & Auditing: conduct reviews to ensure accuracy and compliance.

Connaissances

organizational skills

attention to detail

communication

teamwork

Description du poste

About Us:Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.Our Mission:Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.Job DescriptionWe are seeking a detail-oriented and highly organized Records Specialist to support records management operations in a professional legal office environment in our clients beautiful Century City area office. This role is responsible for maintaining accurate records systems, ensuring compliance with retention policies, and supporting teams with timely record retrieval and organization.Schedule: Monday-Friday (8-5pm or 9-6pm)Location: Los Angeles, CAPay: 21-24hrKey ResponsibilitiesRecords Management OversightSupport the implementation and maintenance of records management policies and procedures to ensure consistent practices across the organization.Monitor records management systems to ensure accuracy, functionality, and continuous improvement.Stay informed on industry best practices and emerging technologies to enhance records management processes.Records Classification & IndexingMaintain a structured classification and indexing system to ensure records are organized and easily accessible.Apply standardized procedures to categorize records accurately and consistently.Ensure records are properly labeled and metadata is captured to support efficient search and retrieval.Records Storage & RetrievalManage both physical and digital records storage, ensuring organization, security, and accessibility.Safeguard sensitive and confidential records by following established security protocols.Assist staff with locating and retrieving records in a timely and efficient manner.Compliance & Regulatory StandardsEnsure adherence to data protection, privacy, and records retention policies.Follow established records retention and disposal schedules to maintain compliance with regulatory requirements.Support legal and compliance teams with records-related requests as needed.Quality Control & AuditingConduct regular reviews and audits of records to ensure accuracy, completeness, and compliance.Identify discrepancies and implement corrective actions to maintain data integrity.Maintain a high standard of accuracy and attention to detail in all records processes.Training & DevelopmentParticipate in ongoing training programs, including the use of internal learning platforms, to stay current on records management procedures and tools.QualificationsPrevious experience in records management preferredStrong organizational and document management skillsHigh level of attention to detail and accuracyAbility to manage confidential information with professionalismStrong communication and teamwork skillsAbility to lift or move 40 lbs. or greaterAbility to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.Ability to walk, bend, kneel, stand or sit for an extended period of timeCompensationThe compensation range for this role is up to $24.00 per hour. Actual compensation will be dependent upon the individual's location, skills, experience, and qualifications.BenefitsAll eligible employees receive access to a comprehensive benefits package, including:Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)#INDHPOpensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.