Records Management Analyst

Puget Sound Energy; Snoqualmie (WA); On-site; USD 59,000 - 92,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

FSA

EAP

401(k)

Job summary

Puget Sound Energy in Snoqualmie, WA is seeking a Records Management Analyst to build and refine our records program, ensuring compliance and efficiency while modernizing storage and access through ECM solutions. You will conduct inventories, craft retention schedules, and design taxonomies as part of a data governance initiative.

This role emphasizes analytical rigor, process improvement, and training across departments; you'll collaborate with IT and business units, manage off-site storage,

Qualifications

• Associates degree or equivalent combination of education and coursework in records management or related fields.
• 2 years experience in records retention or information management.
• Knowledge of records management principles and information management technology.

Responsibilities

• Develop and administer Records and Information Management program to ensure compliance.
• Research retention schedules and advise on strategies to users.
• Train user departments on policies and procedures for Records Management at PSE.
• Collaborate with IT and external providers to define system requirements.
• Ensure compliance with records management processes and add value to business strategies.
• Coordinate with off-site storage vendors and purchasing for contracts.

Skills

Recordkeeping

Analytical thinking

Training

Interpersonal communication

Project management

Information governance

Education

Associate degree

Tools

SharePoint

ECM systems

Job description

Puget Sound Energy is looking to grow our community with top talented individuals like you! With our rapidly growing, award winning energy efficiency programs, our pathway to an exciting and innovative future is now.

PSE'sEngineering Operationsteam is looking for qualified candidates to fill anopenRecords Management Analystposition!

Specific details regarding the work arrangements for this position will be discussed in further detail during the interview process.

Job Description

As a Records Management Analyst, you'll be at the forefront of building and refining a records management program that keeps the company compliant, efficient, and future-ready. You'll dig into the details-conducting inventories, crafting retention schedules, and designing taxonomies-while playing a key role in modernizing how records are stored and accessed through enterprise content management (ECM) solutions. If you enjoy solving puzzles, improving processes, and helping others navigate information systems with confidence, this role offers the perfect blend of analytical rigor and hands-on impact.

All PSE employees are expected to uphold the safety compliance standards inherent in PSE's operating and/or field procedures related to work responsibilities and promote and support a culture of total safety. Additionally, employees need to demonstrate commitment to conduct business honestly, ethically and consistent with our core values and Code of Conduct. All duties are to be performed in accordance with all regulatory compliance obligations.

Job Responsibilities

• Assists in the development and administering of the Records and Information Management program to ensure compliance.
• Performs research around records retention schedules and works with users to understand records management needs and suggest appropriate strategies and solutions.
• Assists in the development, awareness and training, through various methods such as education and collaborating with marketing, and trains user departments in the policies and procedures of the Records and Information Management program at PSE.
• Collaborates with IT, the user community or external service providers to identify requirements for document/records management systems and assures all agreements and commitments are met.
• Complies with records management processes and procedures to add value and strengthen business strategies.
• Works with off-site storage vendor(s) to assure PSE requirements and goals are met in daily operations.
  • Works with PSE purchasing on off-site storage contracts to minimize costs and obtain excellent service.
  • Works to archive and retrieve existing physical records, as appropriate.

Performs other duties as assigned.

Minimum Qualifications

• Associates degree in related discipline or equivalent combination of education and/or coursework/training in records management, business law, and/or computer technology.
• 2 years experience in records retention or information management, or similar role.
• Knowledge of records management principles and practices, and records and information management technology applications.
• Experience with Microsoft SharePoint or Enterprise Content Management Systems (OpenText, FileNet, etc.)
• Experience performing project management and/or business analysis work.
• Proven analytical and problem solving skills.
• Operates under general supervision.
• Excellent oral, written and interpersonal communication skills.
• Excellent organizational skills, efficiency and attention to detail.
• Proficient with Microsoft Office programs.

Desired Qualifications

• Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERMx) certification or equivalent.
• Experience working in a corporate setting or utility/energy company.
• Experience designing and deploying Microsoft SharePoint or Enterprise Content Management Systems (OpenText, FileNet, etc.)

Additional Information

At PSE, we value our employees and provide them with opportunities to excel. We offer a competitive and comprehensive total rewards package. To learn more about why PSE is a great place to work, see our Employee Value Proposition, which highlights our commitment to employee growth, work-life balance, and meaningful career opportunities in the energy sector.

The pay range for this position is$59,300.00-$92,100.00, and this position is eligible for annual goals based incentive bonuses.

PSE offers a suite of benefits to our employees.

• Employees are eligible for medical, dental, vision, basic life, and short- and long-term disability insurance.
• There are additional voluntary options of supplemental life insurance, accidental death and dismemberment insurance, flexible spending accounts for health care and dependent daycare, and an Employee assistance program (EAP).
• For long term savings, PSE offers a 401(k) investment option and a cash balance retirement plan.
• Employees will also receive Paid Time Off (PTO) and Paid Holidays throughout the calendar year.

Detailed benefit overviews can be found on our Career page. Why Work For Us (pse.com).

Families and businesses depend on PSE to provide the energy they need to pursue their dreams. Our steadfast commitment to serving Washington communities with safe, dependable and efficient energy started in 1873. Today we're building the Northwest's energy future through efforts like our award winning energy efficiency programs and our leadership in renewable energy.

Puget Sound Energy is committed to providing equal employment opportunity to all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, sexual orientation, gender identity, marital status, veteran status or presence of a disability that with or without reasonable accommodation does not prevent performance of the essential functions of the job, or any other category prohibited by local, state or federal law.

Should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources Staffing department at [e-mail] or 425-462-3017.