Records Evaluator I

National University; United States; Remote; USD 28,000 - 32,000; Full time

Job summary

National University is seeking a Records Evaluator I to analyze and assess student academic and non-collegiate records for accurate transfer credit evaluations. You will determine eligibility, prepare evaluations, run SOAR advisement reports, and provide expert assistance to students, advisors, and faculty.

The role involves updating transfer credits in TES, reviewing transcripts for accuracy, and communicating policy and degree requirements across departments within the university.

Qualifications

• Bachelor's degree preferred; minimum one year of record keeping or related experience.
• Experience in higher education preferred.
• Experience working in a technology-driven environment preferred.
• Strong organizational, multitasking, and analytical skills.
• Proficient with Microsoft Word and related office software.

Responsibilities

• Analyze and assess student records to determine transfer credit eligibility.
• Evaluate transferability of coursework from domestic and international institutions, including military and non-traditional credits.
• Run SOAR audits and update Academic Advisement Reports to ensure accuracy of transfer credits.
• Enter and update course equivalencies in the Transfer Equivalency System (TES).
• Review transcripts and ensure consistency with records and catalog requirements.
• Interpret degree requirements and policies for students, advisors, and staff.
• Resolve student concerns and provide solutions for complex transfer credit cases.
• Maintain daily contact with students, advisors, faculty, and campus staff regarding evaluations.

Skills

Attention to detail

Organizational skills

Communication skills

Critical thinking

Multi-tasking

Education

Bachelor's degree preferred

Tools

SOAR

Transfer Equivalency System (TES)

Microsoft Word

Job description

Compensation Range:

Hourly: $20.00 - $23.00

Position Summary

The Records Evaluator I analyzes and assesses student academic and non-collegiate records to ensure accurate evaluation of transfer credit. Determines eligibility and course of study required to complete any degree, certificate, and credential programs offered by National University. Prepares timely evaluations, multiple degree evaluations, runs SOAR Academic Advisement Reports to ensure accuracy of applied transfer credit, and provides expert assistance and recommendations to students, advisors, faculty, and staff.

Essential Functions

• Examine and analyze student academic records to determine eligibility for admission and transferability of course credits, utilizing skill and expertise.
• Evaluate transferability of undergraduate and graduate course work taken at foreign and domestic institutions, including military schooling and training, credit-by-examination, and other non-traditional credit. The evaluation process includes determining the number, level and nature of the course work being transferred and the specific application of appropriate course work to general education, preparatory, major, minor, and elective requirements for all degree programs offered by the University.
• Run SOAR audits for eligible students and determine the accuracy of the audit. Manually update and adjust the Academic Advisement Report to properly account for all transfer credit granted.
• Prepare timely Academic Advisement Reports and update the applicable system record.
• Assist in entering and updating course equivalencies in the Transfer Equivalency System (TES) to ensure consistency in transfer information across evaluations.
• Review information captured by the transcript processing system for accuracy. Update and correct information to ensure student academic transcripts are successfully added to academic records and information entered is consistent with information listed on incoming transcripts.
• Review student files to determine certain scholarship eligibility.
• Interpret, clarify, and summarize degree requirements, academic policies and procedures for students, advisors, faculty, and other staff.
• Resolve student concerns related to the transferability of credit; develop creative solutions for students with exceptional problems.
• Maintain daily contact with students, advisors, Campus Directors, other departments within the university, and faculty pertaining to questions regarding student evaluations, course waivers, student agreements, University policies and standards, as well as clarification on current and past catalog/program requirements.
• Perform re-evaluations for students who have changed degree objectives or who have earned additional credit from non-traditional credit (CLEP, DANTES, Challenge/Credit by Exam, military) or collegiate transfer.
• Prepare estimates, pre-evaluations, or course equivalencies for department chairs, advisors, and the Committee on the Application of Standards (CAS).
• Assist students with special needs which require expert advice concerning evaluation of non-collegiate educational experiences or credit from colleges that are not regionally accredited.
• Receive and process concurrent enrollment requests for students and complete Student Agreements in the SOAR system.
• Receive, approve, and process Challenge/Credit by Exam and update Academic Advisement Reports in applicable records system.
• Receive and process faculty course waiver forms and adjust student Academic Advisement Reports accordingly including determination of level of credit, grade earned, recency of course, and its applicability to the student’s program.
• Maintain and apply current knowledge of catalog policy, procedures, and standards regarding transfer credit.
• Practice effective problem-solving techniques, and share ideas/strategies for improvement of student services with leadership.
• Notify Articulation’s area of the Registrar’s office with coursework that needs to be adjusted, added, or deleted in the Articulation module of the applicable records system.
• Process program and plan change requests for students seeking to move from one degree plan to another.
• Review student Academic Advisement Reports to ensure program eligibility and transfer courses apply to new degree plan.
• Review and verify undergraduate bachelor conferral dates and GPA requirements for graduate degree evaluations.
• Determine admission eligibility and update Academic Advisement Reports with applicable undergraduate degree.
• Assist internal departments within the Office of the Registrar: CAS, Foreign Evaluations, Military Evaluations, Articulations, Graduations, and Records; with processes regarding course substitutions, course equivalencies in SOAR, degree audits, and verifying official transcripts and documents, as needed.
• Participate in ongoing department projects, or other special projects, as needed.
• Reasonable and consistent attendance to fulfill requirements of the position.
• Other duties as assigned.

Supervisory Responsibilities

N/A

Requirements

Education & Experience

• Bachelor's degree preferred.
• Minimum of one (1) year of record keeping, customer service, or related experience required.
• Experience in higher education preferred.
• Experience working in a technology-driven enterprise preferred.
• All skills, abilities and education will be considered for minimum qualifications.

Competencies/Technical/Functional Skills

• Strong organizational and multitasking abilities with demonstrated ability to comprehend complex information and apply in accordance with policy.
• Excellent interpersonal, oral, and written communication skills with the ability to work within a team environment and independently.
• Ability to think critically, solve complex problems, display self-reliance in resolution, and provide analysis.
• Demonstrated ability to make subjective and professional assessments and provide consistent and accurate interpretation of records against criteria.
• Ability to focus with great attention to detail and follow through.
• Demonstrated ability to maintain professional self-sufficiency and accuracy upon completion of the training period.
• Knowledge of academic and business practices in an online environment.
• Knowledge of University policies and procedures, including policy updates.
• Strong customer service skills and a desire to work in this capacity.
• Ability to manage conflict with student concerns or escalations.
• Strong ability to provide friendly student service on all calls and written correspondence regardless of message being delivered.
• Ability to remain solution-focused in all interactions with students, team members, clients, faculty, and staff keeping in mind all University policies and federal regulations.
• Ability to multi-task and prioritize.
• Ability to use and facilitate online communication using email and/or other technology-based communication media.
• Ability to maintain confidentiality.
• Must be able to consistently display the highest level of integrity.
• Highly organized, detail oriented, with strong problem-solving skills.
• Ability to work well in teams, while contributing to positive and productive team atmosphere, working conditions, etc.
• Strong understanding of the University mission, vision, values, goals, and strategies.
• Proficient with Microsoft Word and other applications in the Microsoft Office suite.

Location

Remote, USA

Travel

No Travel Required

#LI-Remote

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.