Records/Court Liaison

County of Luna; Deming (NM); On-site; USD 48,000 - 56,000; Full time

Job summary

County of Luna in Deming, NM seeks a Detention Records Officer to manage court liaison and detainee records. The role focuses on ensuring detainee appearances, processing paperwork, and maintaining accurate records.

You will work under the Detention Warden, coordinating with local and federal agencies, handling detainee requests, and supporting administrative tasks to keep the facility's operations compliant and efficient.

Qualifications

• High school diploma or equivalent.
• Two years of full-time work experience as a detention officer or in a related law enforcement setting.
• Experience with Municipal, Magistrate, District Courts, bonds, or warrants is desirable.

Responsibilities

• Learn, understand, and instruct all facets of the New Mexico court system.
• Supervise booking and release procedures of detainees.
• Work with local judicial systems and federal agencies.
• Process detainee requests and grievances.
• Review admissions, releases, and incident reports for accuracy and completeness.
• Complete reports and perform duties as assigned by the Detention Warden.
• Coordinate and manage the Work Release Program for detainees.
• Coordinate and manage Good Time calculations for detainees.
• Administer first aid when necessary and refer detainees to medical staff as needed.

Skills

Court system knowledge

Communication skills

Decision making

First aid/CPR

Education

High school diploma

2 years detention facility experience

Valid license

Tools

NCIC

AFIS

OMS (Offender Management Systems)

Job description

Summary

Under direction of the Detention Warden or designee, performs a variety of work as assigned in a wide range of areas focused on court liaison and record keeping duties, detainee requests, ensures that detainee records are kept updated and current. Ensure that detainees make it to their scheduled court appearances, as well as coordinate all paperwork coming from or to the courts.

Essential Duties & Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Must learn, understand, and be able to instruct all facets of the New Mexico court system.
• Supervision of the booking and release procedures of detainees
• Works directly with local judicial systems as well as federal law enforcement agencies.
• Processes and administers all detainee requests and grievances.
• Reviews all facility admittances, releases and incident reports from assigned staff for accuracy, completeness, proper grammar, punctuation, and spelling.
• Completes reports and performs other duties as assigned by the Detention Warden
• Coordinates and manages the Work Release Program regarding detainees.
• Coordinates and manages Good Time calculations regarding detainees.
• Administers first aid when necessary and refers detainees to the attention of the medical staff as necessary.

Supervision

Works under the direction of the Detention Warden or designee

Supervisory Responsibilities

None

Education, Certification and Experience

High school graduate or equivalent; Two years of full-time work experience as a detention officer in a detention facility or correctional institute dealing with the adjudication and incarceration of individuals in a confined and controlled environment, preferred; or equivalent experience in law enforcement community. Experience working with Municipal, Magistrate, District Courts, bonds, or warrants is desirable. Must have the ability to work with people and work under pressure; must be able to pass a drug screen, physical examination, and clear a background check that may involve fingerprinting; must have a valid License with no restrictions.

Language Skills

The skill to read, analyze and interpret law enforcement and judicial records, documents; the skill to logically and effectively present information both orally and in writing and respond to questions from supervisors, peers, professionals, detainees and the public.

Knowledge

Detention operations, services and activities of adult detention standards, policies and procedures, and comprehensive detention programs; laws, regulations and procedures applicable to the operation of holding facilities and victim's rights; NCIC, AFIS, and Offender Management Systems; Federal, State, and local law enforcement agencies, their functions, jurisdiction, and procedural and operational relationship to detention; budget principles and practices; modern supervisory, training and evaluation methods, theories, and practices; and investigative procedures. Computer equipment and software for spreadsheets and databases: statistical analysis, reach methods and report presentation.

Ability

Establish and maintain effective working relationships; analyze problems, identify appropriate solutions and project consequences of proposed actions; provide implementation in support of goals; make sound judgments and use discretion in applying and interpreting policies and procedures and in planning, assigning, directing, and evaluating the work of employees; use logical and creative thought processes to develop written specifications and/or oral instructions; provide leadership and manage and supervise a 24-hour holding facility; comprehend and make inferences from material written in the English language; listen and communicate clearly and concisely, both orally and in writing; recall visual details; investigate incidents; interact effectively with individuals of varied social, economic, cultural and ethnic backgrounds; learn and perform first aid and Cardio Pulmonary Resuscitation (CPR) procedures; recognize unusual medical, physical, or mental conditions of prisoners; learn the use and care of weapons (including firearms), restraint and self-defense tactics; when required, use sufficient physical force.

Physical Demands

The work requires considerable and strenuous physical exertion, such as frequent climbing; lifting objects over 50 pounds; crouching or crawling in restricted areas; and defending oneself or others from physical attack. Heavy physical demands are involved when circumstances with the facility require intervention with detainees including reacting quickly and effectively to physical confrontations and emergency situations; qualify with and safely use department approved and issued firearms and defensive weapons; wear required uniform articles and protective equipment for extended periods of time; work in confined spaces for prolonged periods; see clearly and recall visual details; speak clearly.

Work Environment

The work environment involves high risks with exposure to potentially dangerous situations or unusual environmental stress that require a range of safety and other precautions.