Records Clerk Senior - Title I-C

Mesa Public Schools; Mesa (AZ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Sick leave

Holidays

Arizona State Retirement System (ASRS)

Health insurance

Life insurance

Performance pay

Job summary

Mesa Public Schools seeks a Records Clerk Senior within Specialized Student Services for the Title I, Part C Migrant Education Program. The role focuses on organizing and overseeing student records and documentation, establishing recordkeeping procedures, and preparing materials for dissemination to appropriate parties.

The position requires a high school diploma and at least two years of experience, with bilingual Spanish preferred.

Qualifications

• High School education or equivalent is required.
• Minimum two years’ experience in records or related field.
• Bilingual and biliterate in Spanish is preferred.

Responsibilities

• Organize and oversee student records and documentation for the Migrant Education Program
• Ensure prompt and effective registration of new families to the Migrant Education Program
• Process documents for efficient management of the Migrant Education Program to ensure consistency of tasks performed by Migrant parent educators
• Establish and maintain accurate recordkeeping procedures to ensure Migrant Education Program compliance in accordance with district, state, and federal regulations
• Perform recordkeeping tasks to ensure the accurate retrieval of information for dissemination to appropriate parties
• Prepare reports related to Migrant Education Program for department and district personnel as requested
• Prepare a variety of documents and materials to disseminate information to appropriate parties
• Maintain open lines of communication with Migrant students' homes and school sites; assist with problem-solving
• Respond to inquiries, or direct to appropriate personnel, from district personnel, public and outside agencies to provide accurate information and/or direction
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Skills

Typing

Recordkeeping

Communication

Organization

Discretion/Confidentiality

Interpersonal skills

Education

High School education or equivalent

Tools

Synergy

MIS2000

Microsoft Word

Excel

Google Suite

Job description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$19.89

Class/Calendar:

B21, 12 months

Benefits:

Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

The Records Clerk Senior is a district-level position within Specialized Student Services in the Title I, Part C Migrant Education Program. The main focus of this position is to organize and oversee student records and documentation for the Migrant Education Program; establish and maintain accurate recordkeeping procedures in accordance with district, state, and federal regulations; and prepare and process documentation to disseminate to appropriate parties.

Key Responsibilities:

• Organize and oversee student records and documentation for the Migrant Education Program
• Ensure prompt and effective registration of new families to the Migrant Education Program
• Process documents and materials for the efficient management of the Migrant Education Program to ensure consistency of tasks performed by Migrant parent educators
• Establish and maintain accurate recordkeeping procedures to ensure Migrant Education Program compliance in accordance with district, state, and federal regulations
• Perform recordkeeping tasks to ensure the accurate retrieval of information for dissemination to appropriate parties
• Prepare reports related to Migrant Education Program for department and district personnel as requested
• Prepare a variety of documents and materials to disseminate information to appropriate parties
• Maintain open lines of communication with Migrant students' homes and school sites; assist with problem-solving
• Respond to inquiries, or direct to appropriate personnel, from district personnel, public and outside agencies to provide accurate information and/or direction
• Perform general office tasks
• Participate in additional training in use of student database systems
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Minimum two years’ experience

Preferred Qualifications:

• Bilingual and biliterate in Spanish

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career, and community
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, Google suite, etc); knowledge of Synergy and MIS2000
• Knowledge of Mesa Public Schools education system; knowledge of Arizona laws pertaining to schools and youth preferred
• Ability to work with figures and budget; recordkeeping proficiency
• Ability to assume responsibility, exercise good judgment, use discretion, and demonstrate initiative
• Ability to organize, prioritize, take initiative, and meet deadlines with an accurate attention to detail while working with frequent interruptions, changes in assignments, and minimum supervision
• Ability to effectively communicate (verbal and written) with students, parents, district personnel of all levels, and general public; to be tactful and diplomatic at all times; to maintain confidentiality
• Ability to operate standard office equipment; excellent knowledge of English grammar and spelling
• Ability to establish and maintain cooperative and effective working relationships with students, parents, and district personnel of all levels
• Ability to lift moderate to heavy boxes
• Ability to operate standard office equipment; excellent knowledge of English grammar and spelling

Work Environment & Physical Requirements:

• May be located within the main office, Title I department, or district-level office
• Typically follows standard school hours (e.g., 7:30 AM - 4:00 PM), Monday through Friday
• Frequent interaction with Title I staff, administrators, parents, and district staff
• A high level of confidentiality is required due to handling sensitive student records
• Heavy use of computers, student information systems (SIS), electronic filing systems, printers, copiers, and possibly fax machines
• Occasional lifting of boxes or files, generally under 25 lbs.

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.