Records Archive Clerk

Harris County; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Harris County is seeking a Records Archive Clerk to maintain and access archival records for the County Clerk’s Office. You will assist internal and external customers in person or remotely, prepare files for archiving, and manage copy requests and certified copies.

The role includes overseeing disposition processes, organizing file systems, and ensuring proper documentation of changes. Background checks may be required for employment.

Qualifications

• Requires High School Diploma or GED from an accredited educational institution.
• Ability to frequently lift record boxes up to 50 pounds, open filing cabinets, climb stairs, bend/stoop and stand as necessary.

Responsibilities

• Provides direct service to the public with research efforts, referrals, copies, and information as requested
• Researches archived records for other County Clerk departments
• Communicates with Department Directors in the CCO to provide reference assistance and file retrievals
• Facilitates various records transfers between multiple departments of the County Clerk, along with other state, local, and federal agencies
• Perform records management assignments including, but not limited to, inventory, storage, retrieval, indexing, and dissemination of a large volume of documents or records
• Maintains the file inventory of Probate Court file folders
• Performs other duties as required

Skills

Research skills

Customer service

Verbal & written communication

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Position Overview

The Records Archive Clerk maintains information and documents in the archives of the County Clerk’s Office. Ensures that accurate records are kept and can be accessed when they are needed. Provides reference and research assistance to internal and external customers in-person or remotely to help locate records. Prepares files for archiving, creates copy orders, collects the appropriate fees, and produces certified and non-certified copies of records that are filed with this office upon customer request. Oversees disposition processes when records have met their lawful retention or otherwise removed from the archives at the end of the record’s lifecycle. Creates and manages file management systems and ensures that changes to all documents are properly recorded.

Duties and Responsibilities

• Provides direct service to the public with research efforts, referrals, copies, and information as requested
• Researches archived records for other County Clerk departments
• Communicates with Department Directors in the CCO to provide reference assistance and file retrievals
• Facilitates various records transfers between multiple departments of the County Clerk, along with other state, local, and federal agencies
• Perform records management assignments including, but not limited to, inventory, storage, retrieval, indexing, and dissemination of a large volume of documents or records
• Maintains the file inventory of Probate Court file folders
• Performs other duties as required

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

Must meet all eligibility requirements to register to vote in the State of Texas.

Education and Experience

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• Requires the ability to frequently lift record boxes up to 50 pounds, open filing cabinets, climb stairs, bend/stoop and stand as necessary.

Licensure

• Valid Driver’s license
• The ability to drive a full-size van.

• At least two (2) years related work experience. (Clerical)
• Current computer skills including knowledge of Microsoft Office Suite and Adobe Acrobat.
• Good verbal and written communication, customer service skills, and the ability to plan and organize work.
• Familiarity with archives and records management principles, records retention schedules and disposition processes is preferred.

Position Type and Typical Hours of Work

• Regular Full-time
• Monday - Friday | 8:00 a.m. - 4:30 p.m.
  • Weekends (when necessary).

Salary

• Depends on Qualifications
• Based on 26 pay periods

Location

• Harris County Archives 11525 Todd St. Houston, Texas 77055

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.