Records and Information Management Specialist

US Washington Headquarters Services; Alexandria (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Washington Headquarters Services in the Records & Privacy Branch seeks a Records & Information Management Specialist to provide technical and program expertise for the WHS RIM Program and support the Branch Chief and WHS Records Manager in implementing RIM requirements.

The position requires one year of specialized experience at GS-09 level, including lifecycle records management, database evaluation, and coordinating transfer, archiving, retrieval, and disposal of official records with state or

Qualifications

• Experience administering full life cycle records and information management activities.
• Assisting in evaluation of manual and digital record-keeping databases.
• Coordinating transfer, archiving, retrieval and disposal of official records with storage facilities.

Responsibilities

• Administer full life cycle records and information management activities.
• Assist in evaluation of manual and digital record-keeping databases.
• Coordinate transfer, archiving, retrieval, and disposal of official records with storage facilities.

Skills

RIM experience

Records management

Database evaluation

Records transfer

Job description

Located in the Records & Privacy Branch, RDD, ESD, Washington Headquarters Services (WHS), the Records & Information Management Specialist delivers technical and program expertise for the WHS RIM Program. The RDD develops records management policies for the Office of Secretary of War (OSW) and select, Defense Agencies and Field Activities. The incumbent supports the Branch Chief and WHS Records Manager in executing RIM requirements.

In order to qualify for this position, you must meet the requirements described below.

You may qualify at the GS-11 level, if you fulfill the following qualification requirement:

One year of specialized experience equivalent to the GS‑09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to (1) Administering full life cycle records and information management (RIM) activities-including creation, retention, maintenance, use, safeguarding, and final disposition-in accordance with standard policies; (2) Assisting in the evaluation and assessment of manual and digital record‑keeping databases; AND (3) Coordinating the transfer, archiving, retrieval, and disposal of official records with state, federal, or commercial records centers (such as the National Archives and Records Administration [NARA] or equivalent external storage facilities).

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

ACTIVE DUTY SERVICE MEMBERS:

Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a \"certification\" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission. A \"certification\" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This \"certification\" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid \"certification\" of service with their initial application will be found \"not eligible\". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

DOD PPP candidates using Application-Based Procedures:

Military Spouse Preference (MSP) Eligible:

Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist (DD-3145-4) dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.

Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible:

MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician preference.

Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible:

MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference.

Retained Grade PPP Eligible:

Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume.