Occupancy Specialist - Euclid Hill Villa

Fairstead; Euclid (OH); On-site; USD 56,000 - 78,000; Full time

Benefits offered by this job

Medical and Dental through United and/

Vision Plans

401(k) Retirement Plan

12+ paid Holidays

PTO

Sick days

Life Insurance

Flexible Spending Account

Pet Insurance

Disability Insurance

Employee Discounts on appliances

Job summary

Fairstead is a purpose-driven real estate firm that seeks to ensure affordable housing across the portfolio. The Recertification Specialist reviews resident files to ensure compliance with HUD requirements and oversees outreach to properties.

Responsibilities include processing recertifications, calculating rents, reviewing income discrepancies, and ensuring LIHTC/HUD guidelines are followed. Proficiency with MOR and Yardi is preferred.

Qualifications

• Knowledge of Section 8, LIHTC and HUD requirements.
• Experience with HUD/Public Housing/Tax Credit policies and procedures.
• Detail-oriented with deadline-driven schedule.

Responsibilities

• Process initial, annual, and interim recertifications and calculate retroactive rent per HUD regulations.
• Calculate rents for annual and interim recertification.
• Review tenant files for Section 8 eligibility and income discrepancies.

Skills

Section 8 knowledge

HUD policies

EIV reports

Communication skills

Organizational skills

Education

COS certification

Tools

Yardi

MOR

Microsoft Office

Job description

Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.

At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders.

Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.

The Recertification Specialist reviews all resident files within the portfolio and applies knowledge of regulatory requirements for properties to ensure compliance standards are met. This position serves as the primary point of contact for overseeing compliance, responding to HUD concerns, and providing outreach to the property.

Responsibilities

• Process initial, annual, and interim recertifications and calculate retroactive rent while conforming to HUD regulations and HPD guidelines.
• Calculate rents for annual and interim recertification.
• Identify households with income reporting discrepancies and make rent adjustments.
• Review applicant files and determine Section 8 eligibility.
• Follow LIHTC and Section 8 guidelines.
• Notify residents of upcoming recertifications.
• Schedule initial interviews for recertifications.
• Prepare third party verification forms.
• Maintaining residents’ files and paperwork.
• Review tenant ledgers for arrears.
• For NY: Investigate and correct income discrepancies.
• Performs other related duties as required.

Benefits

• Generous employer contribution for Medical and Dental through United Healthcare.
• Employer Paid Vision Plans.
• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.
• 12+ paid Holidays.
• 15 days of PTO.
• 7 Sick days.
• Employer Paid Life Insurance.
• Flexible Spending Account.
• Nationwide Pet Insurance.
• Disability Insurance.
• Laser Correction Discount.
• Employee Discounts on appliances, apparel, and more.

Qualifications

• Knowledge of Section 8, LIHTC and HUD.
• Knowledge of HUD/Public Housing/Tax Credit policies and procedures.
• Experience with EIV reports.
• Detail-oriented and the ability to operate on a deadline-driven schedule.
• COS certification.
• Experience with MOR.
• Experience with Yardi
• People skills and superior communication skills.
• For NY: Experience investigating and correcting income discrepancies.
• Proficient in Microsoft Office Suite.
• Possess strong organizational, analytical, and problem-solving skills
• Notary Public is preferred.

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.