Receptionist | Part Time

Harmony Senior Services, LLC; Martinsburg (WV); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

401k

Fulltime & Part-time Benefits Packages

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC in Martinsburg, West Virginia is seeking an organized Front Desk/Administrative Assistant to greet visitors, answer phones, log service requests, and provide clerical support across departments.

The role requires professional appearance, strong communication, and the ability to multitask in a busy senior living environment. Training, benefits, and a supportive team are offered to help you grow within the organization.

Qualifications

• Must possess a high school diploma or GED.
• Must be professional in appearance and demeanor.
• Must have experience in administrative functions.
• Must answer phones in a polite and professional manner.
• Must be organized and able to work well in a team.
• Must communicate effectively in writing and speech.
• Must be able to sit for extended periods.
• Must multi-task in a busy environment and be flexible for weekends/holidays.
• Must attend required in-services and staff meetings.

Responsibilities

• Greet visitors, answer the telephone, transfer calls, and take messages.
• Monitor security systems, logs, and perform administrative support tasks.
• Transcribe service requests and log them for residents and staff.
• Maintain front desk, lobby cleanliness, and appearance.
• Sell meal tickets and process payroll deduction or personal checks.
• Ensure building security by monitoring entrances-exits.
• Coordinate resident van schedules and attend staff meetings.
• Maintain confidentiality of resident information.
• Provide clerical support to all departments as needed.
• Attend all required trainings and fulfill other duties as assigned.

Education

High school diploma or GED

Job description

13857 Apple Harvest Drive, Martinsburg, West Virginia 25403 Job Description

Job Responsibilities

• Greeting all visitors to the community, answering the telephone, transferring calls to appropriate party, and taking accurate messages.
• Monitors walkie-talkie, door security system and fire panel as needed.
• Monitors resident sign-in and sign-out log and the visitor registration log and completes administrative support functions such as filing and making copies.
• Transfers calls or takes messages as appropriate in a courteous, friendly and helpful manner.
• Fills out and logs service request forms for residents and/or staff.
• Monitors and greets visitors to the community.
• Keeps front desk and lobby area clean and neat at all times.
• Sells meal tickets and accounts for by payroll deduction or personal check.
• Ensure the security of the building; Monitors resident sign-in and sign-out log and the visitor registration log; periodically checks entrances/exits of the building to ensure community is secure.
• Attends in-services and staff meetings as required.
• Assists with coordinating van schedule for residents.
• Follows confidentiality policies regarding release of resident information.
• Performs supportive office functions for all departments including filing, typing, and making copies.
• Completes all other duties as assigned.

Requirements

• Must possess a high school diploma or GED.
• Must be considerate, neat, well groomed and professional in appearance.
• Must dress in a professional manner.
• Must have experience in Administration functions.
• Must answer phones in a polite and professional manner.
• Must be organized, and able to work well with others as part of a team.
• Must be polite and considerate to residents, visitors, co-workers and management team.
• Must be able to effectively communicate both verbally and in writing.
• Must be able to sit for extended periods of time.
• Must be able to function effectively in a busy environment and be able to multi-task.
• Must be willing to work a flexible schedule that includes weekends and holidays.
• Must attend all required in-services and staff meetings.

Why Harmony?

• 401k
• Fulltime & Part-time Benefits Packages
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling

Harmony Senior Services is a certified Great Place To Work and one of the country’s fastest growing companies in the luxury senior living industry offering independent living, assisted living, and memory care in 45+ locations across the United States. Harmony Senior Services was founded on the belief that people deserve access to high quality senior living options. It is our honor to provide each resident, family member, and associate with the same care, compassion, and respect we would for our own family. We are a family serving families. Our team members are the foundation of the Harmony family, and we strive to create an environment where everyone feels safe, supported, and valued. We are passionate about serving our residents and their families while fostering a meaningful and fulfilling workplace for our team. Begin your journey with Harmony Senior Services and join one of the leaders in the senior living industry today!

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace.