Receptionist & Events Coordinator

ROSTR, Inc.; Beverly Hills (CA); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Health, Vision, Dental benefits

Paid time off including holidays

401(k) company match

Tuition reimbursement

Volunteer time off

Free concert tickets

Job summary

Live Nation Entertainment in Beverly Hills is seeking a polished Receptionist to ensure a welcoming experience for visitors and staff. You will manage the front desk, answer calls, and support a fast-paced office environment.

The ideal candidate has 2–3 years front office experience in music or entertainment, strong communication, discretion, and a professional demeanor. This role requires 40 hours per week and a can-do attitude.

Qualifications

• 2-3 years front office experience in music or entertainment.
• Warm, engaging and professional demeanor.
• Outstanding communication skills and business etiquette. Intermediate Microsoft Office Skills.
• Demonstrate good judgment and discretion with confidential material.
• Passionate and motivated; entrepreneurial spirit.
• Reliable, with a can-do attitude and team collaboration.
• Scheduled to work 40 hours a week.

Responsibilities

• Greet and assist all staff and guests; answer the main switchboard and transfer calls.
• Take messages for executives and relay to their assistants.
• Ensure security protocols for visitors and monitor check-ins.
• Assist in lounge operations: setup breakfast, snacks, and space upkeep.
• Coordinate conference room reservations and provide meeting support (catering, check-in).
• Handle coffee requests for large executive meetings.
• Plan and coordinate lobby events (happy hour, artist performances, live streams, networking).
• Coordinate with executives/assistants on messenger and food deliveries.
• Keep reception area clean; collaborate with Facilities on mail, deliveries, supplies, maintenance.
• Submit work orders for building maintenance; liaise with onsite car wash service.
• Support other assigned tasks as needed.

Skills

Front office experience

Professional demeanor

Communication skills

Discretion

Entrepreneurial spirit

Reliable

Can-do attitude

40-hour work week

Tools

Microsoft Office

Job description

WHO ARE WE?

Live Nation Entertainment is the world's leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster.com, Live Nation Concerts, Front Line Management Group and Live Nation Network. Ticketmaster.com is the global event ticketing leader and one of the world's top five eCommerce sites, with over 26 million monthly unique visitors. Live Nation Concerts produces over 20,000 shows annually for more than 2,000 artists globally. Front Line is the world's top artist management company, representing over 250 artists. These businesses power Live Nation Network, the leading provider of entertainment marketing solutions, enabling over 800 advertisers to tap into the 200 million consumers Live Nation delivers annually through its live event and digital platforms. For additional information, visit www.livenation.com/investors.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

THE ROLE

The Receptionist will be responsible for ensuring a great experience for all visitors and staff. The right candidate must be able to work under limited supervision, taking initiative when necessary. Success in this role means you take on job duties with a sense of ownership, commitment, confidentiality, and integrity and step in to help whenever and wherever necessary.

WHAT THIS ROLE WILL DO

• Greet and assist all staff and guests. Answer the main switchboard for Live Nation and transfer calls to the corresponding department.
• Take messages for executives and relay the information to their corresponding assistant.
• Ensure proper security protocol is followed by staff and guests; check-in and monitor visitors in reception area, provide access as necessary. Continuously communicate with security regarding the status of guests.
• Assist in day-to-day operation of the lounge including, but not limited to, setting up morning snacks, refilling snack jar, and maintaining the space to ensure it is always in client-ready condition.
• Coordinate conference room reservations and assist with general meeting support as needed (i.e. catering, guest check-in, etc.)
• Assist with coffee requests for larger executive meetings.
• Plan and coordinate company lobby events including happy hour, artist performances, live streams, and various office networking events
• Coordinate with executives and assistants regarding messenger and food deliveries.
• Maintain clean and professional reception area. Team with Facilities personnel to coordinate mail, deliveries, office supplies and routine maintenance.
• Submit work orders for building maintenance and internal facility related requests. Point of contact between employees and the onsite car washing service.
• Assist with various assigned tasks as they arise.

WHAT THIS PERSON WILL BRING

• 2-3 years previous experience in front office of music or entertainment corporate environment.
• Warm, engaging and professional demeanor both in person and on the phone.
• Outstanding communications skills and business etiquette. Intermediate Microsoft Office Skills
• Actively demonstrate good judgment and discretion related to confidential material.
• Passionate and motivated.
• Driven, with an entrepreneurial spirit.
• Resourceful, innovative, forward thinking and committed
• Reliable and dedicated with a can-do attitude. Encourage and build mutual trust, respect, and cooperation among team members.
• Scheduled to work 40 hours a week.

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

• HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert tickets
• WEALTH: 401(k) program with company match, Stock Program
• FAMILY: New parent programs & support including caregiver leave and childcare cash, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individuals with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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The expected compensation for this position is:

$19.20 USD - $24.00 USD Hourly

** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.