Receptionist Cardiology

Rockford Health Physicians; Rockford (IL); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid time off

Tuition reimbursement

Employee discounts

Job summary

Mercyhealth in Rockford, IL is seeking a Medical Receptionist to handle front-desk responsibilities, patient check-in, and Epic-based workflows. You will welcome visitors, manage mail and supplies, and support billing and EMR tasks with a focus on accuracy and courtesy.

Responsibilities include scheduling, insurance verification, MyChart support, and assisting phlebotomy when needed. The role requires strong customer service and flexible hours in a fast-paced clinic setting.

Qualifications

• High School diploma or equivalent required.
• Previous medical reception experience required.
• Internal Receptionist 2 candidates must have 2+ years in Receptionist 1 or cross-trained in 3+ clinics/locations.
• Able to work flexible hours and assist in new partner orientation.

Responsibilities

• Answers incoming calls, routes calls, and forwards messages.
• Registers patients in Epic and updates demographics and insurance.
• Collects co-pays and posts payments in Epic per policy.
• Monitors lobby, assists visitors, and maintains supplies.
• Assists MyChart enrollment and responds to messages.
• May assist phlebotomy duties and perform other clerical tasks.

Skills

Customer service

Phone etiquette

Reception experience

Team coordination

Education

High School diploma or equivalent

Tools

Epic EMR

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIESClerical:Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate.Retrieves messages from voice mail and forwards to appropriate personnel.Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.Monitors visitor access and issues passes when required.Receives, sorts, and routes mail, and maintains and routes publications.Orders, receives, and maintains office supplies.Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.Depending on clinic assignment, may perform phlebotomy-specimen collection duties.Performs other clerical duties as needed.Epic Scheduling and RegistrationSchedules patient appointments.Responsible for EMR-Electronic Medical Records registration -check-in processes in Epic.Loads, verifies and updates patient demographics.Scans, loads and verifies insurance coverage.Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning.Reviews all Alerts in Epic and refers patient to a PFC when necessary.Collects co-payments and other self-pay obligations when required and post in Epic when registering patient.Provides patient with an estimated self-pay obligation when appropriate.Performs cashiering functions/online payment posting within Epic.Processes payments and deposits by adhering to the system's Cash Handling Policy.Completes daily closing report and balances their individual cash drawer at the end of each day.Performs petty cash count in and out daily and records appropriately.Assist patients with MyChart signup and activation.Replies to MyChart messages in a timely manner, closing messages when complete.Safeguards patient privacy and confidentiality per MHS policies.Preps Routes daily for upcoming appointments for frontline registration.Reviews daily work queues and corrects identified patient registration errors.Utilizes Epic waitlists based on provider preference.Reviews and updates no-shows and cancellations for the day.Preps and Pre-registers patients for upcoming appointments.Processes referrals and pre-certifications when required.May be assigned to update and maintain physician scheduling protocols.Maintains an average check-in time equal to or above 50 percent of all reception partners specific to 3 of the 4 following indicators:Average Check In TimeAverage Registration TimeAverage Registration Time for New PatientsAverage Registration Time for Existing PatientsMaintains an average registration accuracy equal to or above 50 percent of all reception partners as measured by percent Workflows Without Registration Warnings.Maintains an average collection of co-pays equal to or above 50 percent of all reception partners.EDUCATION AND/OR EXPERIENCEHigh School diploma or equivalentPrevious medical reception experience required.Internal Receptionist 2 candidates must have at least two years’ experience in a Receptionist 1 position with Mercyhealth or be cross trained in 3 or more clinic departments/locations.CERTIFICATION/LICENSUREN/AOTHER SKILLS AND ABILITIESUnderstands and demonstrates Critical Moments of Service techniques and standardsEnsures reception and lobby areas are well maintained and cleanMay be required to work flexible hours and overtime during peak hours.Performs all other duties as assigned.May assist in new partner orientation, training and mentoringActive participant in established performance improvement projectsMay be responsible for working in alternate locationsLEVEL OF SUPERVISIONSome independent judgment is required, but alternatives are limited by standard practices or procedures.PAY RANGE:$17.92 - $26.88Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.Mercyhealth offers competitive pay and a comprehensive benefits package including:Medical, Dental, VisionLife & Disability InsuranceFSA/HSA OptionsGenerous, accruing paid time offPaid Parental and caregiver leaveCareer advancement and educational opportunitiesTuition and certification reimbursementCertification ReimbursementWell-being ProgramsEmployee DiscountsOn-Demand PayFinancial EducationAnnual recognition/awards eventsPartner appreciation daysFamily entertainment/attractions discountCommunity service/improvement opportunitiesClick here for more details regarding Mercyhealth Careers Benefit Information.At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.Mercyhealth has been nationally recognized for our commitment to our people and culture, including:#1 in the nation on AARP's Best Employers for Workers Over 50One of Working Mother magazine's 100 Best Companies for Working MothersA Top 50 Company and Top 10 Nonprofit for Executive Women